GOAL IRELAND
INVITATION TO OPEN INTERNATIONAL TENDER REQUEST FOR CONSTRUCTION MATERIALS
REF: NPL-SH-028 & NPL-SH-029
CONTENTS OF THIS TENDER
1. Timetable
2. About GOAL
3. Instructions to Bidders
4. Submission of Offer
5. Selection Criteria
6. Information Required
7. Payment Terms
8. Conditions of Tender
9. Bidders Signature
10. Appendices
Annex 1 Offer Form
Annex 2 GOAL Standard Terms and conditions
Annex 3 Vendor Registration Form
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1. TIMETABLE:
Issue of RFO:
Pre-bid meeting
Deadline for Reply:
Evaluation of Offers and Quality Control site visits (estimated)
Issue of Contract (estimated):
16/09/15
25/09/15 at 15:00 Nepal time
30/09/15 at 10:15 GMT, 16:00 Nepal time
3/10/15
5/10/15
2. ABOUT GOAL:
GOAL is an international humanitarian agency dedicated to the alleviation of the suffering of the poorest of the poor. It
was founded by John O'Shea in 1977.
GOAL's Mission Statement: To work towards ensuring that the poorest of the poor and most vulnerable in our world
and those affected by humanitarian crises have access to the fundamental needs and rights of life, for example, food,
water, shelter, medical attention and literacy. It is non-denominational, non-governmental and non-political.
GOAL has responded to nearly every major natural and man-made disaster in the past 30 years and is currently
operational in 13 countries in the developing world. It also implements rehabilitation and long-term development
programmers and works with local partner organizations that have similar objectives. While GOAL’s priority is to bring
life-saving assistance to people affected by emergencies, through the provision of food, healthcare and other basic
requirements, it also priorities programmers which care for street children and people affected by HIV/AIDS.
Goal is responding to post earthquake Shelter rehabilitation needs in Nepal. GOAL is providing post-earthquake
winterized shelter solutions in the under-served districts of Ramechhap and Sindhupalchowk and supporting the
earthquake affected population to meet their relief and early recovery needs in Rasuwa district.
For further detail about GOAL please visit : www.goalglobal.org
3. INSTRUCTION TO BIDDERS
By submitting your Offer, the Bidder accepts in full the conditions of this RFO, waiving his/her own conditions of sale.
Please read all instructions, terms and conditions carefully, and ensure your information and documentation is provided
on time as failure to do so may result in rejection of your bid.
If clarification is required on this tender please send your query at least five days prior to submission date to
tenders@goal.ie. Please include the tender reference number and words “clarification required” In the subject line. Your
query will then be forwarded to the relevant person. Direct contact with any other GOAL staff member, before opening
date, will result in the Immediate Disqualification of The Submitted Tender.
4. SUBMISSION OF OFFERS
Offers must be delivered in one of the following ways:
1. In a sealed envelope to the following address:
GOAL Nepal camp office
Durbar Guest House
Patan-Sundhara
Lalitpur, Nepal
Your proposal, in original, should be sealed in an envelope addressed as follows:
Request for Offer
GOAL Reference NPL-SH-028 & 029
Not to be opened before 30/09/15 11:15 GMT By the tender committee
2. By email to the following address:
tenders@goal.ie
The subject line and email body should reference the following:
Request for Offer for
GOAL Reference RFO NPL-SH-028 & 029
If submitting by e-mail please include scanned signed copies of your bid.
Important: Offers transmitted in any other manner than those indicated above or offers received after the deadline date
and time will not be considered.
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All timely received responses will be opened by the GOAL Tender Committee and all Bidders will be notified of the
results.
5. SELECTION CRITERIA:
When analysing the Offers, the following are a minimum requirement for GOAL:
1. Ex works price
2. DDP
3. Specification/quality & compliance with international norms
4. Delivery Schedule
5. Experience of Vendor
6. Financial capacity of the vendor
7. Place of Manufacture and Country of Origin
8. Clarity and details of specifications supplied in bid.
9. After initial examination of the bids, a short list if bidders will be asked to provide sample of all the items for
final selection. Transport of samples to the GOAL office in Kathmandu is at the vendor’s expense and GOAL
accept no responsibility for damage to any samples during testing. If the vendor requires the samples to be
returned to them after testing this too is at the vendor’s expense.
6. INFORMATION REQUIRED
As part of this tender, for all items required as per Annex 1 for the GOAL Nepal Shelter Programme, please quote for
all of the following optional Incoterms 2010 to the delivery destination below:
INCOTERM DDP to warehouses in:
Chautara, Sindhupalchowk District
Jiri, Dolakha District.
Syafru, Rasuwa District, Nepal
For items in Column C
For items in Column D ( for distribution in Ramachep)
For items in Column E
Please complete all sections of Annex 1. Incomplete offers will be rejected.
A. SUPPLIER INFORMATION
GOAL requires all existing and new suppliers to complete a Vendor Registration Form, Annex3, and submit this with
your offer in order to qualify for this tender process.
In addition to the information requested in the Vendor Registration Form, please also provide
1. VAT Registration Certificate
2. Trucking capacity, own trucks or sub contracted numbers and types of vehicles available to GOAL work.
3. Supplier based outside Nepal must have a corresponding office/ agent in Nepal
All successful bidders will be the subject to GOAL’s General Condition of Purchase, located in this document under
Annex 2.
B. SPECIFICATION OF ITEMS
Please give a full specification of the products being offered, including the generic, commercial or brand Please,
complete all information required in Annex 1.
If your response deviates from GOAL’s requirement specifications in this RFO (names, description, packaging, design,
raw materials etc), please include details in Annex 1 as requested.
GOAL requires your company to provide accurate and true information in both your quote and any other information
provided verbally or through email throughout the process of RFO submissions and tender clarifications. All information
provided to GOAL as part of this RFO process should be accurate, should any false information be provided on behalf
your company this will lead to exclusion from the RFO.
C. PRICING:
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1. Prices must be expressed in Nepali Rupee (NPR)
2. Individual prices must be provided in the Offer as follows:
o Delivery to GOAL warehouse in Sryfru
o Price should be all inclusive
o Price should be valid for the contract period
3. Any discount offered to GOAL must be clearly indicated as a percentage of the overall cost.
D. LEAD AND DELIVERY DETAILS
1. 1st delivery should take place within 30 days and delivery has to be completed by 60 days from contract date.
2. On arrival the supplies should be free from damage. The supplier shall be liable for all losses due to insufficient or
unsuitable packing and delivery arrangements, and will be responsible for the cost of returning any unacceptable
supplies.
3. Only compliant and accurate items, that meet GOAL specifications shall be accepted and paid for by GOAL.
4. Non-conforming items delivered shall be rejected by GOAL, in which case you will be required to collect the items.
In case of rejection of part of or full order delivered by a vendor, GOAL will not pay for the cost of goods rejected.
E. CERTIFICATE OF SOURCE AND QUALITY CERTIFICATES
1.
2.
3.
All commodities supplied must be accompanied by a certificate proving the source of the commodities
All suppliers must verify their nationality by providing a certificate of nationality or similar
All shipping and importation documentation, if any of your supplies originated and/or are sourced outside of Nepal.
F. SIGNED COPY OF THIS DOCUMENT
Please print off and sign a copy of this document (see section 9) to indicate that you have read, understood and agree
to the contents.
This RFO, in conjunction with Annex 1 Offer Form, Annex 2 GOAL General Conditions of Purchase and Annex 3
GOAL Vendor Registration form, must be signed and returned with your offer.
7. PAYMENT TERMS
1. Payment will be made to the vendor by bank transfer within 30 days from receipt of goods and correct invoice by
GOAL of all goods mentioned in the contract according to the agreed schedule.
2. There will be liquidated damages equivalent to a deduction of 1% per day or part thereof for late deliveries due to
default on the part of the vendors, but no more that accumulative 10%, upon which GOAL has a right to cancel the
order with a vendor or look for alternative solutions. This includes instances where the goods are rejected due to
bad quality and should be replaced, exceeding the agreed delivery time.
8. CONDITIONS OF TENDER/RFO
1. GOAL reserves the right to deal with any Offer of its choice or any or all parts of the Offer and to purchase items
from various Offers. GOAL is not bound to accept the lowest Offer or any Offer.
2. This document is not a contract or an Offer into a contract, but is a request for a quotation for the product indicated
in the RFO annex
3. GOAL does not undertake to pay by letter of credit or in advance of delivery.
4. Respondents are bound by their Offer for a period of 60 days as from the closing date of bids. If the validity
of your offer is less than 60 days, or more than 60 days timeframe, please, clearly indicate same in your
commercial offer
5. GOAL is in no way responsible for any costs associated with preparing the RFO response.
6. GOAL reserves the right to alter the dates of the timetable.
7. GOAL will inform each respondent to the results of the decision on their Offer; this process is not open to the public.
GOAL is not obliged to justify or explain selection to any respondent.
8. Any queries about this RFO should be addressed in writing to GOAL Ireland via email on tenders@goal.ie
9. Any contract that results from this tender will be subject to GOAL Ireland’s standard Terms and Conditions.
10. Bidder should submit a bid security of 1 % of total quoted price in the form of Bank Guarantee in favour of ‘GOAL’
from any international bank. Unsuccessful bidders bid security will be returned within 15 days of bid opening. Bid
security will be forfeited if the bidder deny to accept the award.
11. Successful bidder have to submit performance guarantee of 5% of award value from an International bank which
should be valid for minimum 3 months.
12. Successful bidder have to supply 3 sets of approved sample to GOAL
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9. BIDDER’S SIGNATURE.
I have read and understood this document
Signed: ____________________________________
Date:
Name: ____________________________________
Position: ______________________________
Organisation: ______________________________
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