GOAL SOUTH SUDAN
REQUEST FOR COMPREHENSIVE VEHICLE INSURANCE COVER FOR 2015
REF: JUB-X-3564/2015 COMPREHENSIVE VEHICLE INSURANCE
CONTENTS OF THIS TENDER
1. Timetable
2. About GOAL
3. Instructions to Bidders
4. Submission of Offer
5. Selection Criteria
6. Information Required
7. Payment Terms
8. Conditions of Tender
9. Bidders Signature
10. Appendices
Annex 1 List of items
Annex 2 List of staffs for fidelity Guarantee
Annex 3 GOAL Standard Terms and conditions
Annex 4 Vendor Registration Form
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1. TIMETABLE:
6th May 2015
26th May 2015 17:00hrs
28th May 2015
5th June 2015
Issue of RFO:
Deadline for Reply:
Evaluation of Offers and Quality Control site visits
Issue of Contract (estimated):
2. ABOUT GOAL:
GOAL is an international humanitarian agency dedicated to the alleviation of the suffering of the poorest of the poor. It
was founded by John O'Shea in 1977.
GOAL's Mission Statement: To work towards ensuring that the poorest of the poor and most vulnerable in our world
and those affected by humanitarian crises have access to the fundamental needs and rights of life, for example, food,
water, shelter, medical attention and literacy. It is non-denominational, non-governmental and non-political.
GOAL has responded to nearly every major natural and man-made disaster in the past 30 years and is currently
operational in 13 countries in the developing world. It also implements rehabilitation and long-term development
programmers and works with local partner organizations that have similar objectives. While GOAL’s priority is to bring
life-saving assistance to people affected by emergencies, through the provision of food, healthcare and other basic
requirements, it also priorities programmers which care for street children and people affected by HIV/AIDS.
3. INSTRUCTION TO BIDDERS
By submitting your Offer, the Bidder accepts in full the conditions of this RFO, waiving his/her own conditions of sale.
Please read all instructions, terms and conditions carefully, and ensure your information and documentation is provided
on time as failure to do so may result in rejection of your bid.
If clarification is required on this RFO please send your query prior to submission of quotation date to tenders@goal.ie.
Please include the RFO reference number and words “clarification required” In the subject line. Your query will then be
forwarded to the relevant person. Direct contact with any other GOAL staff member, before opening date, will result in
the Immediate Disqualification of The Submitted quotation.
4. SUBMISSION OF OFFERS
Offers must be delivered in one of the following ways:
1. To the below email address: tenders@goal.ie, indicating the reference below on the subject line of the email
REF: JUB-X-3564/2015 Comprehensive Vehicle Insurance
Important: Offers transmitted in any other manner than those indicated above or offers received after the deadline date
and time will not be considered.
5. SELECTION CRITERIA:
A) Essential Criteria
1- Renewed licence
Any offers that do not meet the above essential criteria will be immediately rejected.
B) Award criteria
1.
2.
3.
4.
price
Experience of Vendor with INGOs
Response on the required insurance coverage
Outline of branches and their locations.
6. INFORMATION REQUIRED
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A. SUPPLIER INFORMATION
GOAL requires all existing and new suppliers to complete a Vendor Registration Form, Annex2, and submit this with
your offer in order to qualify for this tender process.
In addition to the information requested in the Vendor Registration Form, please also provide
1. Renewed Trade license
2. Tax Identification certificate
3. Any other appropriate certificate or license if any
All successful bidders will be the subject to GOAL’s General Condition of Purchase, located in this document under
Annex 1.
B. SPECIFICATION OF Service
Please give a full specification of the service being offered, complete all information required for the attached list of
vehicles. Annex 3.
1.
2.
3.
Physical damage and theft
Excess liability
Political violence
Note. If there is any overlooked insurance coverage for vehicles, the insurance company can quote and attach within
this offer.
If your response deviates from GOAL’s requirement specifications in this RFO please include details.
GOAL requires your company to provide accurate and true information in both your quote and any other information
provided verbally or through email throughout the process of RFO submissions and tender clarifications. All information
provided to GOAL as part of this RFO process should be accurate, should any false information be provided on behalf
of your company this will lead to exclusion from the RFO.
C. PRICING:
1. Prices must be expressed in USD
2. Individual prices must be provided in the Offer as follows:
o prices
o taxes and any duties payable
o Any other associated costs
3. Any discount offered to GOAL must be clearly indicated as a percentage of the overall cost.
D. LEAD AND DELIVERY DETAILS
1.
Following receiving confirmation letter from Goal South Sudan, the Insurance Company should provide premium
payment request within one day.
2. Only compliant and accurate service, those that meet GOAL specifications shall be accepted and paid for by GOAL.
F. SIGNED COPY OF THIS DOCUMENT
Please print off and sign a copy of this document (see section 10) to indicate that you have read, understood and agree
to the contents.
This RFO, in conjunction, Annex 1 GOAL General Conditions of Purchase and Annex 2 GOAL Vendor Registration
form, must be signed and returned with your offer.
7.
PAYMENT TERMS
1. Payment will be made to the vendor by Cheque/bank transfer.
8. CONDITIONS OF TENDER/RFO
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1. GOAL reserves the right to deal with any Offer of its choice or any or all parts of the Offer and to purchase Service
from various Offers. GOAL is not bound to accept the lowest Offer or any Offer.
2. This document is not a contract or an Offer into a contract, but is a request for a quotation for the service indicated
in the RFO.
3. Respondents are bound by their Offer for a period of 30 days as from the closing date of bids. If the validity of your
offer is less than 30 days, or more than 30 days’ timeframe, please, clearly indicate same in your commercial offer
4. GOAL is in no way responsible for any costs associated with preparing the RFO response.
5. GOAL reserves the right to alter the dates of the timetable.
6. GOAL will inform each respondent to the results of the decision on their Offer; this process is not open to the public.
GOAL is not obliged to justify or explain selection to any respondent.
7. Any queries about this RFO should be addressed in writing to GOAL South Sudan via email on tenders@goal.ie
8. Any contract that results from this tender will be subject to GOAL South Sudan standard Terms and Conditions.
9. BIDDER’S SIGNATURE.
I have read and understood this document
Signed: ____________________________________
Date:
Name: ____________________________________
Position: ______________________________
Organisation: ______________________________
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