ExESS
Chemicals Volume tracking
Sept 15, 2011
ExESS VOLUME TRACKING : REACH, CSCL, CDR
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Worldwide Volume tracking
ExESS is ready for :
• European REACH compliant Substance Volume Tracking
• Japanese CSCL
• American Chemical Data Reporting (CDR) – formerly IUR
Sept 15, 2011
ExESS VOLUME TRACKING : REACH, CSCL, CDR
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ExESS
PART I A
European REACH
Substance Volume Tracking
Sept 15, 2011
ExESS VOLUME TRACKING : REACH, CSCL, CDR
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Why REACH Volume tracking
• REACH obligations are linked with “ tonnage bands “ for
substances (not for products) : REACH Substance Volume tracking
• > 1 ton
• 1-10 ton
• 10 – 100 ton
• 100 – 1000 ton
• > 1000 ton
• REACH Volumes
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≠
Substance/product trade Volumes
ExESS VOLUME TRACKING : REACH, CSCL, CDR
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Why REACH Volume tracking
REACH Substance Volume tracking and detection of
SVHC are important to :
• be compliant with the correct REACH regulation aspects
• track changes monthly as production quantities and
companies LE and structure are subject of change
• control the tonnage bands to avoid extra new registration and
analysis costs
Automation is required for companies with an
important number of (changing) chemicals and sites.
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ExESS VOLUME TRACKING : REACH, CSCL, CDR
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REACH Volume tracking Algorithm
W h a t to r e g is te r ?
O v e rv ie w o f
re g is t ra t io n s c o p e
S e ctio n 1 .6 .1
Su b stan ces
e x e m p t e d f ro m
re g is t ra t io n
S e ctio n 1 .6 .4
Su b stan ces
e x e m p t e d f ro m
R EA C H
S e ctio n 1 .6 .3
C a lc u la t io n o f t h e v o lu m e
t o b e re g is t e re d
S e ctio n 1.6 .2
C a lcu la tio n o f th e to n n a g e
in ca se o f e xe m p tio n s
S e ctio n 1 .6 .2 .1
A d d itio n o f th e vo lu m e s
S e ctio n 1 .6 .2 .2
C a lcu la tio n o f th e a m o u n t o f
su b sta n ce in a p r e p a r a tio n o r in
a r ticle s
S e ctio n 1 .6 .2 .3
C a lcu la tio n s o f ye a r ly to n n a g e
fo r p h a se- in a n d n o n p h a se -in
su b sta n ce s
S e ctio n 1 .6 .2 .4
Sept 15, 2011
R a d io -a ctive
su b sta n ce s
S e ctio n 1 .6 .3 .1
S u b sta n ce s u n d e r
cu sto m s su p e r visio n
S e ctio n 1 .6 .3.2
S u b sta n ce s u se d in th e
in te r e st o f d e fe n ce a n d
co ve r e d b y N a tio n a l
e xe m p tio n s
S e ctio n 1 .6 .3 .3
W a ste
S e ctio n 1.6 .3 .4
N o n iso la te d in te r m e d ia te s
S e ctio n 1 .6 .3 .5
S u b s t a n c e s re g a rd e d
a s re g is t e re d
S e ctio n 1 .6 .5
F ood or
fe e d in g sstu ff
S e ctio n 1 .6 .4 .1
M e d icin a l p r o d u cts
S e ctio n 1 .6 .4 .2
A n n e x IV su b sta n ce s
S e ctio n 1 .6 .4.3
A ctive su b sta n ce fo r
u se in b io cid e s
S e ctio n 1.6 .5 .1
A ctive su b sta n ce fo r u se in
p la n t p r o te ctio n p r o d u cts
S e ctio n 1 .6.5 .2
N o tifie d su b sta n ce s
(D ir e ctive 6 7/5 4 8 /E E C )
S e ctio n 1 .6 .5 .3
A n n e x V su b sta n ce s
S e ctio n 1 .6 .4.4
R e cycle d o r r e co ve r e d
su b sta n ce a lr e a d y r e g iste r e d
S e ctio n 1 .6 .4.5
R e- im p o r te d su b sta n ce
S e ctio n 1 .6.4 .6
P o lym e r
S e ctio n 1 .6 .4 .7
T r a n sp o r te d su b sta n ce s
S e ctio n 1 .6 .3 .6
PPOR D
S e ctio n 1 .6 .4 .8
ExESS VOLUME TRACKING : REACH, CSCL, CDR
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Volume tracking Algorithm
Sept 15, 2011
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Volume tracking Algorithm
REACH Substance Volume tracking calculation parameters :
Legal Entity – general exemptions for substances – bought in EU is
exempted – Origin of Product related to components Similar substance principle (grouping) – sites and business unit
production volumes – intermediate categories – exemptions can
differ according to the type of composition – same substances can
have REACH functions or NOT ! - Polymer/Monomer – Intermediate
status - ….
REACH SVHC Volume tracking calculation parameters :
Article and/or product composition – conversion to ww% for SVHC’s Similar substance principle (grouping) – knowledge of BOM and
composition information, …
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ExESS VOLUME TRACKING : REACH, CSCL, CDR
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Why Volume tracking
and … what's the problem then ?
• Knowledge of origin :
•
•
•
•
•
•
•
Collection of data per LE is not obvious
Principle of “ similar substances “ accepted in REACH
Data on compositions … many companies don’t know
Data on exemptions and rules
Composition depending Substance role for REACH
BOM not known ….
Fast automated detection of SVHC
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ExESS VOLUME TRACKING : REACH, CSCL, CDR
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How can IT help ?
• Collection of all information on :
• LE/Site/BU
• Product and composition information
• Exemption identification and special substance role in preparations
• REACH Substance identification (Inventory)
• RVT Calculation algorithm and reporting
• Detection of tonnage band approaches/alarms
• for SVHC : Article BOM data collection
• SVHC Volume tracking algorithm
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ExESS VOLUME TRACKING : REACH, CSCL, CDR
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How can IT help ? RSVT Methodology
Step 1 :
Step 2 :
Step 3 :
Step 4 :
Step 5 :
Step 6 :
Step 7 :
enter LE/Site and BU information
define Articles, Mixtures and Substances
enter the Mixture or Substance composition
or the Article BOM (*) information
refine exemptions, add specific details,
group Reach Substances and define optional
settings for RSVT calculation and reporting
transfer commercial trade volumes
calculate the real REACH SVT
REACH SVT reporting
(*) The Bill of Material integration in ExESS is always customized
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RSVT step 1 : LE/Site/BU management
Organisations
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RSVT step 1 : Legal Entity and Site structure
Physical
Localisation of
Chemicals per
Legal Entity and
Site, …
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ExESS VOLUME TRACKING : REACH, CSCL, CDR
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RSVT step 1 : Allocation to Business Units
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RSVT step 1 : Link to External IT applications
Information on LE, Sites
, Business Units and the
links to Articles and
Trade products can be
exchanged with ERP and
External IT applications
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ExESS VOLUME TRACKING : REACH, CSCL, CDR
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RSVT step 2 : Article, Mixture & Substances
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RSVT step 2 : Articles (Entity type if needed)
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RSVT step 3 : Composition or BOM
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ExESS VOLUME TRACKING : REACH, CSCL, CDR
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RSVT step 3 : Link to external IT applications
Composition and Article
BOM information can
be exchanged with ERP
and External IT
applications
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ExESS VOLUME TRACKING : REACH, CSCL, CDR
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RSVT step 4 : Exemptions and rules
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ExESS VOLUME TRACKING : REACH, CSCL, CDR
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RSVT step 4 : Exemptions and rules
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RSVT step 4 : Grouping of Substances
Manuel grouping of REACH substance
Or automated grouping of REACH substance using the EC inventory
Automatic grouping of substances is based on the use of EC inventory data :
EC no if it exists
CAS no if it exists
Check in EC inventory if an EC no is present that is related to that CAS no: group by that EC no
if not: group by that CAS no
If both EC no and CAS no don’t exist: no grouping is possible
Sept 15, 2011
ExESS VOLUME TRACKING : REACH, CSCL, CDR
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RSVT step 4 : Grouping of Substances
Automated grouping of REACH substance using the EC inventory
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ExESS VOLUME TRACKING : REACH, CSCL, CDR
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RSVT step 4 : Link to external IT applications
Some specific
information on
Exemptions and
parameters as imported
or not, can be
exchanged with ERP and
External IT applications
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ExESS VOLUME TRACKING : REACH, CSCL, CDR
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SVT step 4 : Optional settings
Optional settings influencing the calculation
algorithms and reporting
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ExESS VOLUME TRACKING : REACH, CSCL, CDR
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SVT step 4 : Optional settings
Optional settings influencing the
calculation algorithms and reporting
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Summary
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ExESS VOLUME TRACKING : REACH, CSCL, CDR
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RSVT step 5 : Volume entry (tons)
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ExESS VOLUME TRACKING : REACH, CSCL, CDR
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RSVT Step 5 : Volume entry (%)
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RSVT step 5 : Link to external IT applications
In most cases, all
commercial trade
volumes per legal entity,
site or BU are transferred
between ExESS and
External IT applications
such as ERP or other…
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ExESS VOLUME TRACKING : REACH, CSCL, CDR
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RSVT step 6 : Effective SVT calculation
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RSVT step 7 : RSVT reporting
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RSVT step 7 : RSVT reporting
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ExESS VOLUME TRACKING : REACH, CSCL, CDR
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ExESS
PART I B
European REACH
SVHC Volume Tracking
Sept 15, 2011
ExESS VOLUME TRACKING : REACH, CSCL, CDR
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Why SVHC Volume tracking
For Articles and Mixtures :
SVHC Volume tracking
• Detection of SVHC’s > 0,1% in articles and
mixtures
Sept 15, 2011
ExESS VOLUME TRACKING : REACH, CSCL, CDR
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How can IT help ? SVHC Methodology
(Same as for RSVT)
Step 1 :
enter LE/Site and BU information
Step 2 :
define Articles, Mixtures and Substances
Step 3 :
enter the Mixture or Substance composition
or the Article BOM information
(Additional for SVHC calculation)
Step 1 :
check upgrade the SVHC candidate list
Step 2 :
calculate the SVHC composition volumes
Step 3 :
Present / report SVHC detection volumes (*)
(*) The Final reporting for SVHC detection is always customized
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ExESS VOLUME TRACKING : REACH, CSCL, CDR
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SVHC step 1 : Identification of SVHC
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SVHC step 1 : Identification of SVHC
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ExESS VOLUME TRACKING : REACH, CSCL, CDR
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SVHC step 2 :
Final article/product list + %ww
Product or Article
Name
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Detected SVHC
Ww in % calculated
ExESS VOLUME TRACKING : REACH, CSCL, CDR
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SVHC step 3 :
Report : export to Excel or customized
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SVHC calculation in General
Article SVHC management is not
standard implemented in ExESS.
Basic functions are present in
ExESS
based on individual specification
from customers , LISAM can
customize ExESS to comply with
the customers’ requirements
Sept 15, 2011
ExESS VOLUME TRACKING : REACH, CSCL, CDR
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ECHA info REACH Volume tracking
EU : REACH : Guidance documents ECHA
• Guidance on registration - May 2008 - ECHA
• Guidance for intermediates – February 2008 - ECHA
• Guidance for monomers and polymers – June 2007 - ECHA
• Guidance for requirements of substances in articles – May 2008 – ECHA
http://guidance.echa.europa.eu/guidance_en.htm
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ExESS VOLUME TRACKING : REACH, CSCL, CDR
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ExESS
PART II
CSCL and CDR
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ExESS VOLUME TRACKING : REACH, CSCL, CDR
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Volume tracking around the World
JAPAN : CSCL (Chemical Substances Control Law)
http://www.env.go.jp/en/chemi/outline_CSCL.pdf
Source :
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Volume tracking around the World
USA : IUR renamed to CDR (Inventory Update Reporting is now
Chemical Data Reporting)
http://www.epa.gov/iur/index.html
Software tools :
http://www.epa.gov/iur/tools/software.html
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ExESS VOLUME TRACKING : REACH, CSCL, CDR
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Why CDR Volume tracking
• Chemical Data Reporting (CDR) is mandated under the
Toxic Substances Control Act (TSCA) by the US
Environmental Protection Agency (EPA) to keep a current
chemical substance inventory.
•Manufacturers and importers are required to report product
volumes over 25,000 lbs*
*Effective for 2016 reporting, this threshold will decrease to 2,500 lbs
•Additionally, process and use information must be reported for
volumes over 100,000 lbs**
**Effective for 2016 reporting, this threshold will decrease to 25,000 lbs
•As of 2012 reporting period, all submissions must be electronic
using new eCDR-web (includes XML import)
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ExESS VOLUME TRACKING : REACH, CSCL, CDR
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ExESS CDR reporting
• Consolidate Chemical volume and usage data in single
system
•
•
•
•
Ease of integration
Single source for quality assurance prior to reporting
Determine exemptions, reporting volume ceilings
Finalize Confidential Business Information (CBI) decisions &
supporting information
• Automated XML update to eCDR-web
*pending finalized XML schema
• Ongoing tracking of annual volume data leading up to
2016 submission
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ExESS VOLUME TRACKING : REACH, CSCL, CDR
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Ease of Integration
• Site, Product, Volume and Usage Imports
•
•
•
•
•
Site data and technical contact imports (or manual entry)
Product import, including physical form, # workers, max conc, etc.
Usage data imports for products which hit volume ceilings
Import CBI supporting documentation
Flexible enough to handle data from various sources
• Link with TSCA and PMN inventory to determine
exemptions
• Automate transmission of required data to EPA’s CDX
website
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Data Validation and Quality Assurance
• ExESS provides a single source of data and means to
complete Quality Assurance prior to finalizing reporting
• Review site data using flexible Grid layouts
• Export data to Excel and send back to Sites for validation
• Ensure proper coding for Industry codes, usage, Maximum
concentration, Number of Workers, etc.
• Confirm all data for which you wish to protect Confidentiality is
flagged and has supporting documentation to include in
submission
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ExESS VOLUME TRACKING : REACH, CSCL, CDR
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IT Configurations
Standalone IT calculation tool :
1.
2.
3.
4.
5.
6.
Input (import) Legal entities and Sites (LE/Sites)
Input (import) Trade products and relation to the LE / Sites
Input (import) Trade product compositions with exemptions,
including REACH information for components/ingredients when
available
Input (import) Trade volumes
Refine manual REACH settings
Calculate and report
Sept 15, 2011
ExESS VOLUME TRACKING : REACH, CSCL, CDR
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IT Configurations
Sept 15, 2011
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IT Configurations
System Integrated IT calculation tool :
•
Integrate ExESS with other IT systems to exchange :
1.
2.
3.
4.
5.
6.
Input (import) Legal entities and Sites (LE/Sites)
Input (import) Trade products and relation to the LE / Sites
Input (import) Trade product compositions with exemptions,
including REACH information for components/ingredients when
available
Input (import) Trade volumes
Refine manual REACH settings
Calculate and report
Sept 15, 2011
ExESS VOLUME TRACKING : REACH, CSCL, CDR
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Conclusion
REACH SUBSTANCE VOLUME TRACKING (SVT), CSCL, CDR:
• More complex than sometimes estimated
• Important to define compliancy
• Automated solutions to track commercialized chemicals quantities
• Many parameters are difficult to quantize
• regular data updates can be automated
SVHC VOLUME TRACKING :
• More complex because of lack of BOM
• SVHC Lists are changing  Track modifications
• Regular data updates can be automated
The solution = ExESS, more with less
Sept 15, 2011
ExESS VOLUME TRACKING : REACH, CSCL, CDR
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ExESS, more with less
Americas – Asia - Europe
LISAM SYSTEMS | HEMMIS Office Belgium | Vlaanderenstraat 3A - B-8501 Heule |
www.lisam.com
email : FransL@lisam.com
Office +32 (0)56 372637 | Fax +32 (0)56 372324 | Mobile +32 (0)477 292519
Lisam America, Inc.
3131 E. 29th Street, Ste. E
Bryan, Texas 77802
+1 979.595.1444
Although the information in this presentation has been presented in good faith and is believed
to be correct at the time of compilation, LISAM SYSTEMS GROUP cannot assure this
presentation to be free of errors or omissions and will not be responsible assuring the
completeness or accuracy of the information in this presentation
Sept 15, 2011
ExESS VOLUME TRACKING : REACH, CSCL, CDR
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Extra : Topics to follow on RSVT training
Sept 15, 2011
ExESS VOLUME TRACKING : REACH, CSCL, CDR
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