ExESS
Solutions related to
SAFETY MANAGEMENT
15 february 2012
ExESS functions for SAFETY MANAGEMENT
1
Safety Management topics
Inventory
Management Systems
• accidents & incidents
• Workplace Risk Assessment
• workplaces, locations
• OHSAS , Responsible care
• personnel
•…
• chemicals
• equipment
Action & calculation
• exposure measurements
• task handling
• chemical substances
• maintenance and Inspection
• processes
• training sessions
• complaints
• medical controls
• contractual issues
•…
• non conformities
Structural relations
•…
• Physical localization
• Hierarchical structures
•…
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ExESS functions for SAFETY MANAGEMENT
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Safety Management Reporting
Reporting by Word templates
•
•
•
•
•
•
•
Workplace Instruction Cards
Incident Reports
Inspection and maintenance acceptance
Certificates for equipment operation
Personal exposure measurement reports
Medical Instruction Cards
…
Reporting by Excel templates
• List overview of Incidents, training sessions,
• Risk assessment matrixes (Fine & Kinney,…)
• Consolidates reporting
• …
15 february 2012
Data IN/OUT
• Import with Excel sheets
• Export to Excel sheets
• Input via Web services
• Link via Web services
• XML interfacing
•…
ExESS functions for SAFETY MANAGEMENT
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The ExESS solution
Safety Managers manage a lot of data organized
in separated Excel sheets, Word files and/or
Access applications
ExESS brings all this data in one centralized
database and adds libraries, reporting and
calculation algorithms
15 february 2012
ExESS functions for SAFETY MANAGEMENT
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ERP
System
The ExESS centralised solution
Materials
Employees
Prices
Suppliers
Clients
Installations
…
Manual
input
… a wide range
of possibilities
reporting
e-mails,
data
transfer
Web applicaties
(intranet)
Existing
IT systems
Data Sources
15 february 2012
Other
IT systems
ExESS
database
ExESS functions for SAFETY MANAGEMENT
5
Asset Management
• collection of information on
employees, contacts, contractors,
activity permits,
• structural presentation of buildings,
sites, rooms, installations,
• description of processes and risks
• personal protection equipments
• ....
15 february 2012
ExESS functions for SAFETY MANAGEMENT
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Collection of Employee data
• Employee names, data
• Functional description
• Risks on the workplace
• Level of education
• Sick leaves
• Days of absence
• Exposure to chemical products
• Exposure to dust, noise, ...
• Research team members
• .....
15 february 2012
ExESS functions for SAFETY MANAGEMENT
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Collection of Employee data
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ExESS functions for SAFETY MANAGEMENT
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Collection of Employee data
Reporting
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ExESS functions for SAFETY MANAGEMENT
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Accident and Incident data collection
• Accident data and link with employees
• Type of accidents and incidents
• First aid measures
• Exact dates and consequences
• Day working delays
• Risk factors related to the Accident/Incident
• Measures taken to avoir the Accident, Inciodent
• Collection of photos and documents (hyperlinks)
• Defining tasks for follow up
• ....
15 february 2012
ExESS functions for SAFETY MANAGEMENT
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Accident and Incident data collection
15 february 2012
ExESS functions for SAFETY MANAGEMENT
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Accident and Incident data collection
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Accident and Incident reporting
Reporting
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ExESS functions for SAFETY MANAGEMENT
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Non-conformities
• registration of non-conformities of all kind
• follow up of complaints
• consolidation of data and follow-up of all relevant
actions and tasks
15 february 2012
ExESS functions for SAFETY MANAGEMENT
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Non-conformities
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ExESS functions for SAFETY MANAGEMENT
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Non-conformities
Reporting
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ExESS functions for SAFETY MANAGEMENT
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Safety of equipments/installations
• Collection of equipment and installations
• Differentiation in many types : ladders, fire
extinguishers,
•Type of accidents and incidents
• First aid measures
• Exact dates and consequences
• Day working delays
• Risk factors related to the Accident/Incident
• Measures taken to avoir the Accident, Inciodent
• Collection of photos and documents (hyperlinks)
• Defining tasks for follow up
• ....
15 february 2012
ExESS functions for SAFETY MANAGEMENT
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Maintenance and Inspection
•
•
•
•
•
Definition of repetitive tasks for equipments and installations,
Tracking next maintenance and inspection dates
Link maintenance and inspection reports to centralize information
Calendar view
…
15 february 2012
ExESS functions for SAFETY MANAGEMENT
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Safety of equipments/installations
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ExESS functions for SAFETY MANAGEMENT
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Reporting
Safety of equipments/installations
15 february 2012
ExESS functions for SAFETY MANAGEMENT
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Workplace Management
• definition of Workplaces
• relation to physical locations
• identification of worker related pictograms/signes
• description of required training
• workplace risk assignment
• functional descriptions
• personal protection needs
• workers equipment
• relation to employees, functional requirements
• ....
15 february 2012
ExESS functions for SAFETY MANAGEMENT
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Workplace Management
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Workplace Management
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Workplace Management
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Workplace Management
Reporting
15 february 2012
ExESS functions for SAFETY MANAGEMENT
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Chemicals Management
• inventory of chemicals
• Safety Data Sheets : SDS – ES - eSDS
• Label management
• Safety Instruction Cards
• Workplace Risk Assesment
• REACH, CLP, SEVESO, APEX, ...
• permits
• storage of explosive materials,
• Dangerous waste inventory
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ExESS functions for SAFETY MANAGEMENT
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Chemicals Management
15 february 2012
ExESS functions for SAFETY MANAGEMENT
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Reporting
Chemical Safety Instruction Cards
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ExESS functions for SAFETY MANAGEMENT
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SDS , labelling
Reporting
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ExESS functions for SAFETY MANAGEMENT
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Safety Task Managent
• Dynamic Safety management
• Training sessions
• Maintenance and inspection recurrency
• Safety Auditing
• inventory of chemicals
• Follow up of centralised jobs, deadlines, tasks
• Automated mailing and reminder management
• tracking of action/completeness,...
• ...
15 february 2012
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Safety Task Management
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Safety Task Management
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Workplace Risk Assessment
Risk Assessment for :
• Processes (Process flow based)
• Functions (of people/teams/jobs,...)
• Machines/installations/equipments
Using :
• Checklists
• Safety Scoring Methods (Fine & Kiney, other,...)
To come to :
• Risk Management Measures
• Identification of Risk types
• Dynamic action for Risk Assessment
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Workplace Risk Assessment
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ExESS functions for SAFETY MANAGEMENT
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Workplace Risk Assessment
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ExESS functions for SAFETY MANAGEMENT
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Workplace Risk Assessment
Reporting
Process description/steps
15 february 2012
Process scoring
Before measures
ExESS functions for SAFETY MANAGEMENT
Process scoring
After measures
36
ExESS Safety Reporting tools
Word template based reporting
Excel template based reporting
Multilingual Phrase library
15 february 2012
ExESS functions for SAFETY MANAGEMENT
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ExESS Safety Reporting tools
Create and Modify
WORD report templates
Or Excel report templates
Generate Reports
Based on
WORD report templates
Excel report templates
ExESS database

Word or Excel
report templates
15 february 2012
ExESS functions for SAFETY MANAGEMENT
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Sales and implementation procedure
• Define and collect all SAFETY issues to implement
• Collect /suggests examples of reports
• Define the management procedures and the roles
for the users of the IT tool
Step 1
Pres sales
• Define all fields, relations and screen layouts,
needed for the IT applications
• Define ExESS entities
• Analyze IT configuration
Step 2
Pricing
Step 3
Implementation
15 february 2012
• Installation of ExESS
• Implementation and testing
• Training on all functional user aspects
ExESS functions for SAFETY MANAGEMENT
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Future Developments
WEB
15 february 2012
ExESS functions for SAFETY MANAGEMENT
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ExESS, more with less
Americas – Asia - Europe
LISAM SYSTEMS | HEMMIS Office Belgium | Vlaanderenstraat 3A - B-8501 Heule |
www.lisam.com
email : [email protected]
Office +32 (0)56 372637 | Fax +32 (0)56 372324 | Mobile +32 (0)477 292519
Lisam America, Inc.
3131 E. 29th Street, Ste. E
Bryan, Texas 77802
+1 979.595.1444
Although the information in this presentation has been presented in good faith and is believed
to be correct at the time of compilation, LISAM SYSTEMS GROUP cannot assure this
presentation to be free of errors or omissions and will not be responsible assuring the
completeness or accuracy of the information in this presentation
15 february 2012
ExESS functions for SAFETY MANAGEMENT
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