ExESS
REACH volume tracking
Compiled for Essenscia VLARIP
By
Frans Lemaire, Product Manager EH&S, LisamSystems
15/3/2010
ExESS REACH VOLUME TRACKING
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Why Volume tracking
• REACH obligations are linked with “ tonnage bands “ for
substances (not for products) : REACH Substance Volume tracking
• > 1 ton
• 1-10 ton
• 10 – 100 ton
• 100 – 1000 ton
• > 1000 ton
• For Articles and Mixtures : SVHC Volume tracking
• Detection of SVHC’s > 0,1% in articles and preparations
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Why Volume tracking
REACH Substance Volume tracking and detection of
SVHC are important to :
• be compliant with the correct REACH regulation aspects
• track changes monthly as production quantities and
companies LE and structure are subject of change
• control the tonnage bands to avoid extra new registration and
analysis costs
Automation is required for companies with an
important number of (changing) chemicals and sites.
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Volume tracking Algorithm
W h a t to r e g is te r ?
O v e rv ie w o f
re g is t ra t io n s c o p e
S e ctio n 1 .6 .1
C a lc u la t io n o f t h e v o lu m e
t o b e re g is t e re d
S e ctio n 1.6 .2
C a lcu la tio n o f th e to n n a g e
in ca se o f e xe m p tio n s
S e ctio n 1 .6 .2 .1
A d d itio n o f th e vo lu m e s
S e ctio n 1 .6 .2 .2
C a lcu la tio n o f th e a m o u n t o f
su b sta n ce in a p r e p a r a tio n o r in
a r ticle s
S e ctio n 1 .6 .2 .3
C a lcu la tio n s o f ye a r ly to n n a g e
fo r p h a se- in a n d n o n p h a se -in
su b sta n ce s
S e ctio n 1 .6 .2 .4
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Su b stan ces
e x e m p t e d f ro m
re g is t ra t io n
S e ctio n 1 .6 .4
Su b stan ces
e x e m p t e d f ro m
R EA C H
S e ctio n 1 .6 .3
S u b s t a n c e s re g a rd e d
a s re g is t e re d
S e ctio n 1 .6 .5
F ood or
fe e d in g sstu ff
S e ctio n 1 .6 .4 .1
R a d io -a ctive
su b sta n ce s
S e ctio n 1 .6 .3 .1
S u b sta n ce s u n d e r
cu sto m s su p e r visio n
S e ctio n 1 .6 .3.2
S u b sta n ce s u se d in th e
in te r e st o f d e fe n ce a n d
co ve r e d b y N a tio n a l
e xe m p tio n s
S e ctio n 1 .6 .3 .3
M e d icin a l p r o d u cts
S e ctio n 1 .6 .4 .2
A n n e x IV su b sta n ce s
S e ctio n 1 .6 .4.3
A ctive su b sta n ce fo r
u se in b io cid e s
S e ctio n 1.6 .5 .1
A ctive su b sta n ce fo r u se in
p la n t p r o te ctio n p r o d u cts
S e ctio n 1 .6.5 .2
N o tifie d su b sta n ce s
(D ir e ctive 6 7/5 4 8 /E E C )
S e ctio n 1 .6 .5 .3
A n n e x V su b sta n ce s
S e ctio n 1 .6 .4.4
R e cycle d o r r e co ve r e d
su b sta n ce a lr e a d y r e g iste r e d
S e ctio n 1 .6 .4.5
W a ste
S e ctio n 1.6 .3 .4
N o n iso la te d in te r m e d ia te s
S e ctio n 1 .6 .3 .5
R e- im p o r te d su b sta n ce
S e ctio n 1 .6.4 .6
P o lym e r
S e ctio n 1 .6 .4 .7
T r a n sp o r te d su b sta n ce s
S e ctio n 1 .6 .3 .6
PPOR D
S e ctio n 1 .6 .4 .8
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Volume tracking Algorithm
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Volume tracking Algorithm
REACH Substance Volume tracking calculation parameters :
Legal Entity – general exemptions for substances – bought in EU is
exempted – Origin of Product related to components Similar substance principle (grouping) – sites and business unit
production volumes – intermediate categories – exemptions can
differ according to the type of composition – same substances can
have REACH functions or NOT ! - Polymer/Monomer – Intermediate
status - ….
REACH SVHC Volume tracking calculation parameters :
Article and/or product composition – conversion to ww% for SVHC’s Similar substance principle (grouping) – knowledge of BOM and
composition information, …
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Why Volume tracking
and … what's the problem then ?
• Knowledge of origin :
•
•
•
•
•
•
•
Collection of data per LE is not obvious
Principle of “ similar substances “ accepted in REACH
Data on compositions … many companies don’t know
Data on exemptions and rules
Composition depending Substance role for REACH
BOM not known ….
Fast automated detection of SVHC
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How can IT help ?
• Collection of all information on :
• LE/Site/BU
• Product and composition information
• Exemption identification and special substance role in preparations
• REACH Substance identification (Inventory)
• RVT Calculation algorithm and reporting
• Detection of tonnage band approaches/alarms
• for SVHC : Article BOM data collection
Cal
• SVHC Volume tracking algorithm
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How can IT help ? stepwise approach
Step 1 :
Step 2 :
Step 3 :
Step 4 :
Step 5 :
Step 6a :
Step 7 :
Step 6b :
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enter LE/Site and BU information
define Articles, Preparations and substances
enter the composition (BOM) information
refine exemptions/add specific details
transfer commercial trade volumes
calculate the real REACH SVT
upgrade the SVHC candidate list
calculate the SVHC composition volumes
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SVT 1. LE/Site/BU management
Organisations
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SVT 1. LE/Site/BU management
Physical
Localisation of
Chemicals per
LEGAL ENTITY
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SVT 2. Trade product composition
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SVT 3. Exemptions and rules
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SVT 3. Exemptions and rules
Manuel grouping of REACH substance
Or automated grouping of REACH substance using the EC inventory
Automatic grouping of substances is based on the use of EC inventory data :
EC no if it exists
CAS no if it exists
Check in EC inventory if an EC no is present that is related to that CAS no: group by that EC no
if not: group by that CAS no
If both EC no and CAS no don’t exist: no grouping is possible
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SVT 3. Exemptions and rules
Automated grouping of REACH substance using the EC inventory
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SVT 4. Volume entry (tons)
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SVT 4. Volume entry (%)
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SVT 5 & 6 : Refine & calculate
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SVT 6. SVT reporting
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SVHC step 1 : Identification of SVHC
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SVHC step 1 : Identification of SVHC
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SVHC step 2 :
Final article/product list + %ww
Product or Article
Name
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Detected SVHC
Ww in % calculated
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IT Configurations
Standalone IT calculation tool :
1.
2.
3.
4.
5.
6.
Input (import) Legal entities and Sites (LE/Sites)
Input (import) Trade products and relation to the LE / Sites
Input (import) Trade product compositions with exemptions,
including REACH information for components/ingredients when
available
Input (import) Trade volumes
Refine manual REACH settings
Calculate and report
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IT Configurations
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IT Configurations
System Integrated IT calculation tool :
•
Integrate ExESS with other IT systems to exchange :
1.
2.
3.
4.
5.
6.
Input (import) Legal entities and Sites (LE/Sites)
Input (import) Trade products and relation to the LE / Sites
Input (import) Trade product compositions with exemptions,
including REACH information for components/ingredients when
available
Input (import) Trade volumes
Refine manual REACH settings
Calculate and report
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REACH Volume tracking in the World
EU : REACH : Guidance documents ECHA
• Guidance on registration - May 2008 - ECHA
• Guidance for intermediates – February 2008 - ECHA
• Guidance for monomers and polymers – June 2007 - ECHA
• Guidance for requirements of substances in articles – May 2008 – ECHA
http://guidance.echa.europa.eu/guidance_en.htm
USA & CANADA : IUR
http://www.epa.gov/iur/
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REACH Volume tracking in the World
JAPAN : CSCL (Chemical Substances Control Law)
http://www.env.go.jp/en/chemi/outline_CSCL.pdf
Source :
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Conclusion
REACH SUBSTANCE VOLUME TRACKING (SVT):
• More complex than sometimes estimated
• Important to define compliancy
• Automated solutions to track commercialized chemicals quantities
• Many parameters are difficult to quantize
• regular data updates can be automated
SVHC VOLUME TRACKING :
• More complex because of lack of BOM
• SVHC Lists are changing  Track modifications
• Regular data updates can be automated
The solution = ExESS, more with less
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ExESS, more with less

Compiled by Frans Lemaire, March 2010, Lisam : fransL@Lisam.com
Lemaire Frans | LISAM systems | Product marketing SH&E – ExESS
HEMMIS office Belgium – Vlaanderenstraat 3A – B - HEULE
www.hemmis.be – www.msdsexess.com – www.lisam.com – www.lisam-uk.com
FransL@lisam.com | Office: +32 56 372637 | Fax: +32 56 372324 | Mobile: +32 477 292519
Although the information in this presentation are presented in good faith and are believed to be
correct at the time of compilation, LISAM is never responsible for the completeness or accuracy
of the information in this presentation
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