BRIEFING evening
OXFAM INDIA TRAILWALKER 2014
BENGALURU
18th JANUARY 2014
WHAT WE WILL TELL YOU TODAY
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Fund Raising Update
Your Briefing Pack
Event Rules
Registration and the Start process
Food during Trailwalker
What to expect from the Trail
Check Point facilities
Some Medical Tips
Information for Support Crew
What to Carry on the day
EVENT AND FUND RAISING UPDATE
• Total Teams Registered: 197
• Total Number of Volunteers: 500
• Total Fund Raised Till 18th Jan (10.00 am):
– INR 1.3 Crore
• Fund Raising Target
– INR 3. 5 Crore
• Number of teams qualified till date for Fundraising
Awards: 08
• New Award Introduced- Highest Reach Out Award
WHAT’S IN YOUR BRIEFING PACK
TEAM CONFIRMATION FORM
DISCLAIMER/ INDEMNITY FORM
MEDICAL QUESTIONNAIRE
BIB AND EMERGENCY NUMBER
REGISTRATION FAQS
On the Day:
Only for Teams that have raised the minimum pledge
Check-in for all four together is essential. Check-in starts at 04.00 am.
If you have already collected the bib earlier:
Visit the check-in counters in the registrations area;
in all four and check-in.
If you haven’t yet collected the bib,
Visit the bib-collection counter in the registrations area;
Submit all three forms for the team and check-in.
Check-in counter closes at 06.45. No walker, reaching after 06.45 am, will be
allowed to participate;.
SUPPORT CREW
Visit the Support Crew Section, available under Planning Menu in Bengaluru Section
of the Trailwalker Website.
Support Maps are available on website
SUPPORT CREW VEHICLE PASS
This is essential to get your vehicle parked at the check-points.
RULES OF THE EVENT
IMPORTANT RULES YOU SHOULD
KNOW BEFORE YOU START
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No 5: All team members must stay together between Check Points and must check
in and check out together at each check points. Staff at checkpoints will not check
in and out incomplete teams.
No 14: Every team must have a support crew and must be self-sufficient. The
support crew is responsible for providing teams with the majority of their food,
water and changes of clothes during the event. Please ensure your support crew is
suitably briefed.
No 17: Teams are requested to respect residential and local parking regulations.
No 18: Participants must keep noise levels to a minimum when walking in
residential areas during training and the event.
No 19 and 20: Each team must carry at least one first aid kit containing at a
minimum the items outlined in your Event Handbook. Prescription medication and
painkillers are your team’s responsibility.
No 15: Do not litter. Participants and support crews must respect the environment
and local neighborhood by using the litter and recycling bins at the checkpoints.
Some Key Pointers
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Make your team strategy
Reach start point well before the start time to avoid delay
Do not deviate from the trail marked route. Follow the walking directions in the
map provided. Marking boards may be unavailable/ misplaced
Stay Together- Walk in team always as network connection may vary.
While walking at night, beware of dogs in villages.
Event is not on full moon. Street lights not available. Thus, Head torch essential for
night walk
WHERE DO YOU START
REGISTRATIONS
• To avoid delay, we will have early registrations of teams and distibution of
bibs at the following places and time
– 18th Jan- At Briefing Evening Venue
– 19th-21st Jan- Oxfam India Office
– 24th Jan- Pearl Valley
 No change of team member allowed after a team has collected the bibs
• At the registration, you will receive
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BIBs
Map Folder
Support Crew Vehicle Pass
Food Coupons (for those who have booked)
• On the D Day
– Check In for those who have registered
– BIBs Collection for those who have not registered
Food
• 20 ltrs Packaged Drinking Water Jars is available for walkers at all
the checkpoints. Get your own water bottles to refill. Support Crew
needs to make their own arrangements.
• At all Check Points
– Pre-booked meals for those who have booked their meals
– Limited Cuppa noodles at 3 other check-points (only one per walker)checkpoint 2; 4 and 6; based on availability.
FOOD AT THE TRAIL
• The food is arranged through local caterers
• The food includes pre-booked packed limited meals
• One meal is available at only one location during specified
time
• Food being cooked in one go. No provision for hot meals.
• Cost- Rs. 800 for six meals for 1 person. Can book any number
of meals including for Support Crew
• Food will be available to only those carrying coupons.
• Last date for booking: 16th Jan 2014 (also open for 17th Jan)
• No on the spot coupons available
• To book email us at foodblrtw@yahoo.com
COUPON FOOD
FOOD AVAILABILITY: ON COUPON
Date: 25th Jan 2014
Date: 24th Jan 2014
Meal
Breakfast
Lunch
Dinner
Locati
Time
on
Menu
CP 1
7 am to
11 am
Idli- 2, Vada-1, Upma,
Kesari Bhath, Fresh
Fruits, Chatni, BreadButter
CP 3
12 noon
to 6 pm
Roti, Sukhi Sabhji, Pulao,
Salad, Anar Raita, Mini
Kesar Poli, Butter Milk
7 pm to
12
midnight
Roti, Poori, Alu Matar
Sabji, Lemon Rice, Salad,
Raita
CP 5
Meal
Locati
Time
on
Menu
Breakfas
CP 7
t
6 am
to 11
am
Lunch
CP 8
11 am Roti, Sukhi Sabhji, Curd
to 5
Rice, Fruit Salad, Dry
pm
Jamun, Butter Milk
CP 9
4 pm
to 11
pm
Dinner
Uttapam, Idly- 2, Kesari
Bhath, Fresh Fruits, Chatni,
Bread- Butter
Poori, Dry Chana Masala,
Pulao, Curd
...AND AT THE START POINT
• Parking available about 400 metres before the start point;
please follow parking marshals instuctions
• Two sections at the Start Point – Check In and BIB Collection
• Arrive before time to ensure no delay to your start
• Click Your Team Pic; Get Ready near Start Arch; Event flag off
time is 6am
WHAT SIGNAGES TO EXPECT ON THE
TRAIL AND CHECK POINTS
TRAIL MAP
...ON THE TRAIL
• Use the Trail Map provided to you
• We have installed kilometer markers at every km of the trail till 99
km..don’t guarantee its availability
• There will be markings on the road/ stones, wherever possible also
to guide you
• In the trek path; look out for ribbons tied on the shrubs/ trees.
• All Check Points will be marked by a welcome banner and the next
Check Point details will be given at the exit point
• We have also installed arrow boards/ road markings at all main Left
and Right turns. For some reason if it’s misplaced; refer your Map
folder.
• Night sections may see Trail Marshalls on bike/ cars to ensure your
safety. Walk in teams through out
...ON THE TRAIL
• May see police personnel's from the relevant districts
• Avoid asking villagers the route unless you are lost, can’t match with map
and don’t see any signage for long distance…call emergency number for
any support
• May see Support Crew branding boards too as some route are overlap;
follow only trail route
MESSAGE BOARDS ON TRAIL
KILOMETER MARKERS
ARROW MARKS ON ROAD
ARROW BOARDS ON TRAIL
RIBBON
MARKING ON
TRAIL
MEDICAL AREA
RESTING AREA, PORTALOOS
Signage pictures
PARKING
CHANGING ROOMS
SUPPORT CREW DIRECTIONS
IN CASE OF EMERGENCY
• Ambulances from Apollo Hospital will be on the move at all
times
• Find your approximate location on the trail as per the recently
crossed kilometer marker (there are Km markers at every km)/
landmark mentioned in the map, note the distance and call
the emergency number printed on your event BIB
• If possible, carry the walker till the main road as ambulance
can only travel on main road
• Support reaching the trail section may take 20-30 mins or
even more; depending upon the location and availability of
ambulance
• Team members should not leave an injured person alone
EVENT CONTROL CENTRE
• At Eagleton, the finish point
• Will be operational 24x7 till the end of the event
• Event Control Centre managed by Oxfam India staff with
support from Volunteers
• Emergency Numbers: (will be mentioned on bibs)
– 08095167303
– 09164226642
– 09901249361
SAFETY PROTOCOL
• All participants must have their BIBs at all time
• All participants are required to check in and check out
together as a team from each Check Point.
• Teams of 2 or less must walk with another team to ensure a
safe walking group especially at night.
• Retirement certificates will be issued for every retired
participant and this must be shown at every subsequent
checkpoint by the team.
• Do not leave the check point without checking-out
• If you plan to leave the checkpoint and go and sleep
somewhere else, inform the checkpoint and take transit
certificate and join the check point next time for check out
PROVISIONS AT THE CHECK POINTS
• All teams are expected to be self sufficient for food and hydration needs.
• All Check Points will have drinking water, available only for participants.
• All Check Points will have counters for F&B. Packed fixed meal is available
on coupon only at designated time; CP and the type of meal mentioned.
These are cooked in one go. No heating facility. Meals are prepared as per
number of coupons only.
• 3 checkpoints has limited cuppa noodles, one per walker- CP 2, 4 and 6.
• All Check Points will have a medical area for first aid and physiotherapy
help.
• All Check Points will have restrooms (portaloos) for women and men.
• Check Points 5, 6, 7 and 8 have Sleeping area, at which support crew can
fetch their tents.
• Check Points SP, 5, 6 and 8 will have Changing Rooms for women and men
separately
ENVIRONMENTAL PROTOCOL
• We want to keep the event as green as possible.
• ERM, our Environment Partner for the event would conduct EIA of the
event
• The event will generate non-recyclable and recyclable waste materials.
• Minimise environmental impact by using less plastic bottles and paper
cups. Carry bottles with you which you can keep refilling at each Check
Points. No glasses available for drinking water. Oxfam will not provide
package bottled water.
• Dustbins will be available at Check Points only. Participants are requested
to discard all wastes including small confectionery wrappers at the Check
Point dustbins only.
• Support Crew requested not to litter on the way and use reusable
materials
WHAT TO EXPECT FROM THE TRAIL
• It’s a relatively greener and softer trail- through village roads,
trek path, ridges of forest and fields
• Trail does have some uphill and downhill walk and through
fields
• Lot of trail is through tar crosses district/ state roads
sometimes; watch for vehicles on the road
• Route careful of--End of CP 3-4; CP 4-5; CP 6-7 and 9-10
• Walking at night in villages, beware of dogs
TIPS FOR TEAMS
• Stay together as a team - watch out for each other and walk at
the pace of the slowest member
• Give way to faster walkers - be considerate and take care
when overtaking
• Carry mobile phones - on at least two different networks
• Stay on the trail at all times
• Respect local culture and communities
• Wear appropriate clothing / footwear particularly for walking
at night through fields
MEDICAL TIPS
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Follow walking plan as per your training plan
Do not over eat breakfast
Avoid too oily/ spicy food
Hydration Tips- do not over hydrate
Carry Sun screen
Injury- Always check- report to ambulance
Wake up at least 3 hours before
Energy drink- 15-20 min before (not much)
Do not deprive your sleep- if usually 8 hours; sleep at least 4-5
hours
MEDICAL TIPS
• Walk at your team ideal pace, do not over exaggerate
• Avoid too oily and junk food
• Once at finish line; do not immediately stop- continue for
further 500 metre before finally stopping- flash out lactic acid
• Most medicine provided are non-injectable
• Enjoy the walk
• Keep Smiling 
SOCIAL MEDIA TIPS FOR TEAMS
• “Check in” to your Facebook account, wherever you get a
mobile network.
• Share lots of photos and videos through FB and Twitter.
• Remember to tag our official Facebook and Twitter pages.
• Spread your finish point photos through the social media.
WATCH OUT FOR
• Proper trail route end of CP 3
• Maralwadi Town- After CP 6
• Kanakpura road crossing after CP 8
SUPPORT CREW
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Read the Support Crew Section in the Event Handbook, available at website
– Download Support Crew Map from the website and carry with you
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Bring reusable cups to the checkpoint for electrolyte and hot drinks for crew
and team
Teams must be self-sufficient
Be considerate of local residents and animals
Do not arrive more than half an hour prior to team arrival
Respect the instructions of volunteer parking marshals
No trailers, caravans or pets allowed. Smoking is prohibited at Check Points
Keep an eye out for fatigue & drive safely
Support Crew cannot meet team members outside the Check Points; unless
there is an emergency
Ensure you are valued for your efforts by your team! You may walk some
sections of the trail with your team and cheer them up!
THINGS TO CARRY - INDIVIDUAL
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15-20 litre day pack
Sunscreen and Sun glasses
Cap or Head Cover
2 Liters Water bottles (re-usable) or hydra pouch
Electrolyte or ORS
Head Torch with ample batteries
Plastic Bags for carrying back garbage /wet clothes in
Walking poles if required
Personal Identification and money for emergencies and food at
Check Points
• Energy Food, snacks
THINGS TO CARRY – AS A TEAM
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Mobiles phones at least two per team of different networks, preferably, Vodafone
and IDEA with chargers
Spare torch batteries
Map Brochure
One First Aid Kit at all times which must include
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Volini or any other painkiller spray
Crepe bandage
Regular bandages- square; triangular; etc
Sterile dressings
Selected Blister treatment/ bandages
Antiseptic ointment
Insect repellant
Other items like needle, scissors, rash powder, prescribed pain killers as
per team requirement
THINGS TO CARRY – BY SUPPORT
CREW
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Spare Socks
Spare Shoes
Spare clothings
Warm jackets
Sleeping bags / tents/ thermal blankets
Extra First Aid Kit
Spare torch/ batteries/bulbs / safety pins/ shoe laces etc
Teams food supply if required
Electrolyte replacement
A SPECIAL THANKS TO ALL OUR
SPONSORS AND EVENT PARTNERS
BENGALURU TRAILWALKER 2014
WOULD NOT HAVE BEEN POSSIBLE
WITHOUT YOUR SUPPORT.
THANK YOU AND ENJOY YOUR
CHALLENGE