MUMBAI TRAILWALKER
OXFAM INDIA
29th Nov 2014
Agenda
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Event and Fund Raising Update
Your Briefing Pack
Event’s Rule
Registration and start process
Food during Trailwalker
What to expect from the Trail
Check Point facilities
Some Medical Tips
Information for Support Crew
What to Carry on the day
Event and Fund Raising Update
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Total teams registered
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171
Total number of volunteers
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600
Total fund raised till 28th nov
:
INR 81 lacs (approx)
Fund raising target
:
INR 2.0 crore
No. Of teams qualified till date for fund raising awards: 02
Highest engaging team till date :
team Dorfers
(with FR target of Rs. 10 lacs and points earned- 23 lacs)
What’s in your briefing pack?
Team Confirmation Sheet
Indemnity Form
Medical Form
Each team is expected to have their self medical attestation. Oxfam India does
not ask for a medical certificate. For your own interest, please do get your
medical tests done to participate in the challenging event.
YOUR TRAIL MAP
Your Bib and Emergency Number
Collection of Bibs
Have you collected the bibs on submission of forms?
• If so,
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On the event day, walk to the check-in area and get to the start line
Check-in for all four team members together is essential.
Check-in starts at 04.00 am
REMEMBER, IF YOU HAVE ALREADY COLLECTED YOUR BIBS, NO CHANGE IN
TEAM MEMBERS IS ALLOWED.
• If you haven’t,
– Visit the bib-collection counter in the registration area
– Submit the all four forms and check-in
– Check-in counter closes at 06.45. No walkers will be allowed to participate if
he/she reaches after 06.45 am.
Support Crew
Support Crews are the unsung
heroes of all Trailwalkers. Their
constant support and endless
motivation, helps teams to
complete the journey with ease.
Do you have your Support Crew
Member?
•If No, get organized today
•Prepare your crew members
•Involve and acknowledge them
Visit our website for more
information
How to reach MDC from Mumbai Map.
Other Support Maps are also available on our website
Support Crew Vehicle Pass
This is essential to get your vehicle parked at the check-point.
EVENT RULES
Important rules you should know
before you start
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No 5: All team members must stay together between Check Points and must check
in and check out together at each check points. Staff at checkpoints will not check
in and out incomplete teams.
No 14: Every team must have a support crew and must be self-sufficient. The
support crew is responsible for providing teams with the majority of their food,
water and changes of clothes during the event. Please ensure your support crew is
suitably briefed.
No 17: Teams are requested to respect residential and local parking regulations.
No 18: Participants must keep noise levels to a minimum when walking in
residential areas during training and the event.
No 19 and 20: Each team must carry at least one first aid kit containing at a
minimum the items outlined in your Event Handbook. Prescription medication and
painkillers are your team’s responsibility.
No 15: Do not litter. Participants and support crews must respect the environment
and local neighborhood by using the litter and recycling bins at the checkpoints.
Some key pointers
• Make your team strategy
• Do not deviate from the trail marked route
• Stay Together- Walk in team always as network connection
(particularly till cp 8) is very poor
• While walking through forest, place your foot carefully
• Walking at night through forest path, wear full trek pants
• Head torch essential for night walk
Flag off time
06.00 am
Where Do You Start?
Registrations
• To avoid delay, we will have early registrations of teams and distribution of
bibs at the following places and time
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29th Nov- ITM Business School (After Briefing Evening)
1-2 Dec- Oxfam India Office, Andheri West, Mumbai
5th Dec (100km teams)- MDC
6th Dec (50km teams)- CP5
• No change of team member allowed after a team has collected the bibs
• At the registration, you will receive
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BIBs
Trail Map
Support Crew Vehicle Pass
Food Coupons (for those who have booked)
• On the D Day
– Check In for those who have registered
– BIB Collection for those who have not registered
Food
• 20 ltrs packaged drinking water jars is available for walkers at all the
checkpoints. Get your own water bottles to refill. Support crew
needs to make their own arrangements.
• At the Start Point
– Tea/ Coffee
• At all Check Points
– Pre-booked meals for those who have booked their meals
– Tea, Coffee, Hot Water at all check points
– RRUN, Energy Drink
Food at the Trail
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The food is arranged by our logistics partner, Maximus Events
The food includes pre booked packed limited meals
One meal is available at only one location during specified time
There will be no provision for hot meals
Cost per person:
– Rs. 1000 for six meals (for 100 kms walk)
– Rs. 600 for three meals (50kms walk)
• Last date for booking: 29th Nov 2014
• To book your meals, please send us an email at
foodcoupons_mum@gmail.com
Coupon Food
What’s in the Packed Meals?
Breakfast
CP
CP 1
CP 6
Time
07.00
am
to
11.00
am
Menu
1 bowl Oats
porridge with hot
water + 2 slices of
bread butter and a
banana
+1 Boiled Eggs or 1
boiled potato
+ 1 cup Tea / coffee
06.00
am
to
11.00
am
1 bowl Upma with
Vegetables
+ 2 slices of breadbutter and a
banana
+1 Boiled Egg or
Potato
+ 1 cup Tea/ Coffee
Lunch
CP
Time
CP 2
12.00
noon
to
06.00
pm
CP 7
12.00
noon
to
06.00
pm
Menu
CP
1 bowl Cucumber
Koshimbir
3 Phulkas
1 bowl MatkiUsal
1 bowl Kadhi
1 small bowl
Khichdi + pack of 4
piece of chikki
CP 4
1 bowl Sprouted
Salad
3 Phulkas
1 bowl Gobhi
Mutter
1 bowl Dal Fry
1 small bowl Rice+
pack of 4 piece of
Dry Fruit Chikki
CP 9
Dinner
Time
Menu
1 tsp Flaxseed Chutney
2Bhakri
1 bowl Methi
06.00 pm 1 bowl Masoor Dal
to
1 small bowl Khichdi
12.00 am 1 Cup Haldi Milk
1 tspTil Chutney
2Bhakri
06.00 pm 1 bowl Paneer Sabji
to
1 small bowl Jeera Rice
12.00 am 1 Cup Haldi Milk
...And at the Start Point
• Parking will be available outside MDC, the start point
• Two sections at the Start Point –
– Check In
– BIB Collection
• Arrive before time to ensure there is no delay in starting your
Walk.
WHO IS DOING THE LOGISTICS?
It’s a Volunteer Run Event. Students from Colleges and
Employees from various corporate are on the trail and at
checkpoints.
Maximus Events is managing the logistics of the Event.
They will be present at all checkpoints.
Oxfam Staff will also be on the trail and at checkpoints
SIGNAGES
...On The Trail
• There will kilometer markers at every 1km of the trail
• There will be markings on the road, wherever possible also to
guide you
• In the forest path; look out for orange colour ribbions tied on
the trees. Silver Colour Reflecter ribbons at night section in
addition to orange ribbons
• All Check Points will be marked by a welcome banner and the
next Check Point details will be given at the exit point
• All main Left and Right turns will have arrow board marks. For
some reason if it’s misplaced; look out for arrow marked. Also,
you are requested to carry and follow your Map guide book at
all times.
• Some sections may have Trail Marshalls to help you cross
difficult sections in the trail
Direction Signage
Kilometre Marker
Facilities
Resting Area, Portaloos
Directions
Support Crew Directions
In Case of an Emergency
• Ambulances from Jehangir Hospital will be on the move at all
times
• Find your approximate location on the trail as per the recently
crossed kilometer marker (there are km markers at every km),
note the distance and call the emergency number printed on
your event BIB
• If possible, carry the walker till the main road as ambulance
can only travel on main road
• Support reaching the trail section may take about an hour or
more
• Team members should not leave an injured person alone
• If you are an Asthma patient, remember to carry your inhaler
Event Control Centre
• Event control center is at Hotel Cloud 9, the finish point
• Will be operational 24x7, from event start 06.00 am on 5th Dec
till the last team’s arrival at the Finish Point
• Event Control Centre is managed by Oxfam India staff
• The Emergency Numbers mentioned in your Bibs, are of the
event control centre.
Safety Protocol
• All participants must have their BIBs at all times
• All participants are required to Check In and Check Out
together as a team from each Check Point.
• Teams of 2 or less must walk with another team to ensure a
safe walking group, especially at night.
• Retirement certificates will be issued for every retired
participant and this must be shown at every subsequent
checkpoint by the team.
• Do not leave the check point without checking-out
• If you plan to leave the checkpoint and go and sleep
somewhere else, inform the checkpoint and take a letter and
join the check point next time for check out
Provisions at the Check Points
• All teams are expected to be self sufficient for food and hydration
needs.
• All Check Points will have drinking water, available only for
participants.
• All Check Points will have counters for refreshments. Packed fixed
meal is available on coupon only at designated time; CP and the
type of meal mentioned. Meals are prepared as per number of
coupons only.
• All Check Points will have a medical area for first aid and
physiotherapy help.
• All Check Points will have restrooms (portal loos) for women and
men.
• Check Points 4, 5 and 6 have Sleeping area, at which support crew
can fetch their tents.
• Changing Rooms for women and men at some checkpoints
Environmental Protocol
• We want to keep the event as green as possible.
• ERM, our Environment Partner for the event would conduct EIA of
the event
• The event will generate non-recyclable and recyclable waste
materials.
• Minimize environmental impact by using less plastic bottles and
paper cups. Carry bottles with you which you can keep refilling at
each Check Points. Oxfam will not provide package bottled water.
• Dustbins will be available at Check Points only. Participants are
requested to discard all wastes including small confectionery
wrappers at the Check Point dustbins only.
• Support Crew requested not to litter on the way and use reusable
materials
What to Expect from the Trail
• It’s a greener and softer trail
• Trail passes through lot of forest paths, uphill and
downhill and fields
• Trail crosses through tar road several times; watch for
vehicles on the road
Tips for Teams
• Stay together as a team - watch out for each other and walk at
the pace of the slowest member
• Give way to faster walkers - be considerate and take care
when overtaking
• Carry mobile phones - on at least two different networksVodafone and Idea works best on Mumbai Trail
• Stay on the trail at all times
• Respect local culture and communities
• Wear appropriate clothing / footwear particularly for walking
at night through forest paths and fields
Medical Tips
• Follow walking plan as per your training plan
• Do not over eat breakfast
• Avoid too oily/ spicy food. The food plan served on coupons
are based on dietician recommendations
• Hydration tips- do not over hydrate
• Carry sun screen
• Injury- always check- report to ambulance
• Wake up at least an hours before
• Energy drink- 15-20 min before (not much)
• Do not deprive your sleep- if usually 8 hours; sleep at least 4-5
hours
Medical Tips
• Walk at your team ideal pace, do not over exaggerate
• Avoid too oily and junk food
• Once at finish line; do not immediately stop- continue for
further 500 metre before finally stopping- flash out lactic acid
• Most medicine provided are non-injectable
• Enjoy the walk
• Keep Smiling 
Social Media Tips for Teams
• “Check in” to your Facebook account, wherever you get a
mobile network.
• Share lots of photos and videos through FB and Twitter.
• Remember to tag our official Facebook and Twitter pages.
• Spread your finish point photos through the social media.
Watch out for
• Whole trail is through Sahyadri; so you can expect lot of uphill
and downhills.
• Through out the trail, you will be coming out of forest path or
field and hit the tar road
• CP 5 to 6 is largely on tar road
• After CP 9, some section, you are walking on the Ambay Valley
main road
Support Crew
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Read the Support Crew Section in the Event Handbook, available at website
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Download Support Crew Map from the website and carry with you
Bring steel plate and spoon to eat food, that you can wash and keep;
reusable cups to the checkpoint for electrolyte and hot drinks for crew and
team
Teams must be self-sufficient
Be considerate of local residents and animals
Do not arrive more than half an hour prior to team arrival
Respect the instructions of volunteer parking marshals
No trailers, caravans or pets allowed. Smoking is prohibited at Check Points
Keep an eye out for fatigue & drive safely
Support Crew cannot meet team members outside the Check Points; unless
there is an emergency
Ensure you are valued for your efforts by your team! You may walk some
sections of the trail with your team and cheer them up!
Things to Carry - Individual
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15-20 liter day pack
Sunscreen and Sun glasses
Cap or Head Cover
2 Liters Water bottles (re-usable) or hydra pouch
Electrolyte or ORS
Head Torch with ample batteries
Plastic Bags for carrying back garbage /wet clothes in
Walking poles if required
Personal Identification and money for emergencies and food
at Check Points
• Energy Food, snacks
Things to Carry – As A Team
• Mobiles phones at least two per team of different networks, preferably,
Vodafone and IDEA with chargers
• Spare torch batteries
• Map Brochure
• One First Aid Kit at all times which must include
– Volini or any other painkiller spray
– Crepe bandage
– Regular bandages- square; triangular; etc
– Sterile dressings
– Selected Blister treatment/ bandages
– Antiseptic ointment
– Insect repellant
– Other items like needle, scissors, rash powder, prescribed pain killers
as per team requirement
Things to Carry – By Support Crew
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Spare Socks
Spare Shoes
Spare clothings
Warm jackets
Sleeping bags / tents/ thermal blankets
Extra First Aid Kit
Spare torch/ batteries/bulbs / safety pins/ shoe laces etc
Teams food supply if required
Electrolyte replacement
THANKS TO ALL OUR
PARTNERS AND SPONSORS