New Mexico Public
Education Department
Assessment & Evaluation
Bureau

A. Welcome & Resource Information
B. N.M. Statewide Assessment Program (NMSAP)
Components & Calendar
C. NMSAP New Changes/Developments
Morning Break
D. Testing Staff Roles & Responsibilities
E. Test Security
Lunch Break
F. Special Situations and Accommodations
G. SBA-Specific Information (Measured Progress)
PED – Assessment & Accountability 2

THANK YOU TO OUR HOSTS!
Today’s presenters:
 Robert Romero,
Educational Administrator, NM PED
 Julie-ann Edwards
Program Manager, Measured Progress
PED – Assessment & Accountability 3

 Diana Jaramillo, Educational Administrator (Standards, SBA)
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505-827-6570 diana.jaramillo@state.nm.us
 Charles Trujillo, Educational Administrator (NMAPA)
 505-827-6536
 charles.trujillo@state.nm.us
 Robert Romero, Educational Administrator (SBA, WIDA, HSCE)
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505-827-6524 robert.romero1@state.nm.us
PED – Assessment & Accountability 4

A3. PED Academic Growth & Analysis Bureau
 Dr. Cindy Gregory, Chief Statistician (School Accountability)
 505-827-6508
 cindy.gregory@state.nm.us
 SOAP Helpdesk
 505-827-7950
 STARS Helpdesk
 505-827-7935
PED – Assessment & Accountability 5

A4. PED Assessment & Accountability Division
 Dr. Tom Dauphinee, Deputy Director of Assessment
& Accountability Division
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505-827-6528 tom.dauphinee@state.nm.us
PED – Assessment & Accountability 6

 NMPED General Helpdesk
 505-827-4296
 Submit questions or comments to PED regarding a policy, rule, or statute: http://www.ped.state.nm.us/qab/contactForm.html
 New Mexico Legislature
 Read bills, find legislators, and follow votes: http://www.nmlegis.gov/lcs/default.aspx
PED – Assessment & Accountability 7

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PED NMSAP Procedures Manual:
General PED procedures for all NMSAP assessments
Test Security Manual
Accommodations Manual
SBA and NMHSCE
TCM : Test Coordinator’s Manual
DFA : Directions for Administering
NMAPA
DTC: District Test Coordinator Manual
TAM: Test Administrator’s Manual
ACCESS and W-APT Manuals: at www.wida.us
6.10.7 NMAC: State rules for Test Security &
Administration
PED – Assessment & Accountability 8

 Measured Progress SBA/HSGA & HSCE Helpdesk
 877-676-6722
 nmhelp@measuredprogress.org
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 WIDA
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800-747-4868 wida@metritech.com
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A.I.R. NMAPA Helpdesk
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800-254-6130
NMHelpDesk@air.org
W-APT
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800-747-4868 wida@metritech.com
PED – Assessment & Accountability 9

 SBA/HSGA: Standards Based Assessment/High
School Graduation Assessment (MP)
 NMHSCE : New Mexico High School Competency
Exam (MP)
 NMAPA : New Mexico Alternate Performance
Assessment (AIR)
 ACCESS for ELLs : ELL language proficiency assessment (WIDA)
 W-APT : ELL placement test (WIDA)
PED – Assessment & Accountability 10

 At-A-Glance Format of all important dates chronologically by administration date & test family
 Test Family
 Grades Tested
 Initial Order Window
 Additional Order Window
 Test Materials in District
 Test Administration Window
 Test Materials Pickup Windows
 Reporting Dates
PED – Assessment & Accountability 11

1. PED-Required SBA Testing Schedule
2. Grade/Cohort Terminology & Tracking
3. Participation in High School SBA/HSGA
4. HSGA Pass/Fail Cut & Reporting
*Information prepared December 20, 2011
PED – Assessment & Accountability 12

 3 weeks testing + 1 week make-ups only
 Two options for grades 3-8
 Three options for high school
 All students at a grade tested on the same schedule across the district
 Exceptions were submitted to PED and were confirmed as approved or denied.
13 PED – Assessment & Accountability

 Grades 3-8, same as usual
 High school testing requirements now based on cohort (years experienced in high school)
 High school terminology changing:
Current Terminology Former Terminology
High School Year 1 (HS1) Freshman or Grade 9
High School Year 2 (HS2) Sophomore or Grade 10
High School Year 3 (HS3) Junior or Grade 11
High School Year 4 (HS4) Senior or Grade 12
PED – Assessment & Accountability 14

 STARS contains high school year of record
 Opportunity to review/confirm high school year in STARS prior to testing
 Final reporting file from PED to MP after
SOAP clean-up will inform high school year for reporting purposes
PED – Assessment & Accountability 15

C3a. Participation in High School SBA/HSGA
HS2
 All HS2 students (second year in high school) in public school, charter school, and state educational institutions participate
 No HS2 BIE students participate (as of 12/20/11)
 Student survey, reading and math sessions only; no HS2 science allowed
 For growth model data and first opportunity for graduation requirement
 Paid for by PED for 2012 only
16 PED – Assessment & Accountability

C3b. Participation in High School SBA/HSGA
HS3
 All HS3 students (third year in high school) including public schools, charter schools, state educational institutions and BIE schools participate
 Whole test: student survey, reading, math, and science sessions
 For use with A-F School Grading (based on growth model) and opportunity for graduation requirement
 Paid for by districts, as usual
PED – Assessment & Accountability 17

 2012 first year HSGA requirement effective
 Reading and math only; science not required for graduation
 Calculation change; pass/fail rate no longer based on Proficient SBA cut. PED applying special calculation (composite score & confidence interval) to determine pass/fail
 PED reporting HSGA pass/fail results separately from SBA results
18 PED – Assessment & Accountability

 HS2 (Reading and Math)
 HS3 (Reading, Math, and Science)
 HS4 Fall Retest (if Reading and/or Math is not passed)
 If Reading and/or Math is not passed after taking the HSGA in HS4, the Alternate
Demonstration of Standards Based
Competencies (ADC) is required,
 A new ADC process is being designed
PED – Assessment & Accountability 19

Please take a 15 minutes break at this time.
PED – Assessment & Accountability 20

1. Four Staff Roles
2. DTC Responsibilities
3. STC Responsibilities
4. TA and Proctor Responsibilities
PED – Assessment & Accountability 21

 DTC: District Test Coordinator (public schools)
 STC: School Test Coordinator (public schools)
 STC: School Test Coordinator (charter, special state supported, and BIE schools) : Acts as DTC
 TA: Test Administrators
 Proctors
22 PED – Assessment & Accountability

 Receives PED training 2x year
 Be completely knowledgeable of 6.10.7 NMAC
 Communicates assessment information to district, schools parents, and community
 Develops District Test Security Policy or Checklist and
Cell Phone policy
 Responsible for test material orders, inventory, security, and protection at all times
 Ensures consistency of test administration
 Primary liaison with PED and testing contractors
 Set standard for professionalism and motivational leader
23 PED – Assessment & Accountability

 Provides training to STCs and principals 2x year
 Disseminates 6.10.7 NMAC to all staff
 Disseminates and trains STC Checklist
 Provides clear instructions on what is allowed/not allowed
 Provides manuals in advance of training and reviews manuals during training
 Assists STC with training materials
 Provides and reviews testing schedule calendar(s)
 Ensures availability of allowable support materials/tools
(calculators, rough draft paper, No. 2 lead pencils, etc.)
 Develops and trains local secure tracking procedures
(demonstration with substitute test materials is ideal)
PED – Assessment & Accountability 24

D2c. DTC Test Administration Responsibilities
 Inspects schools’ accommodations documents
 Ensures schools have posted conspicuous signs near copy machines, entry doors, office and classroom doors
 Ensures only certified & trained staff act as TAs and
Proctors
 Inspects schools to ensure each school securely stores assessment materials, follows tracking procedure
 Reports irregularities to PED/conducts investigations
PED – Assessment & Accountability 25

 Ensures all students were tested
 Verifies student labels/biogrid complete & correct
 Returns all secure materials to vendor according to directions
PED – Assessment & Accountability 26

 Ensures assessment records are organized and filed properly for 5 years
 Maintains STC training agendas and TA signatures
 Accounts for all confidentiality forms for individuals involved in handling assessment materials (5 years)
 Submits completed Verification Forms to PED
27 PED – Assessment & Accountability

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Receives PED training 2x year (charter, BIE, state school)
Be completely knowledgeable of 6.10.7 NMAC
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Follows STC Checklist; documents completion of tasks
Communicates assessment information to students
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Enforces district policies (test security, cell phone, etc.)
Responsible for test material security, tracking, and protection at all times within school
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Primary liaison with DTC (or PED and testing contractors)
Develops student/teacher and room testing assignments
 Set standard for professionalism and motivational leader
28 PED – Assessment & Accountability

 Provides training to TAs and Proctors 2x year
 Reviews 6.10.7 NMAC with TAs and Proctors
 Disseminates and trains TA/Proctor Checklist
 Provides manuals in advance of training and reviews manuals during training
 Trains local secure tracking procedures (demonstration with substitute test materials is ideal)
 Reviews student and room testing assignments, including accommodations, with staff
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Best practice: spreadsheets with student names, type of accommodation, location, and TA/Proctor is assigned
 Trains proper administration of accommodations
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Demonstration using released items ideal
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Provides clear instructions on what is allowed/not allowed
PED – Assessment & Accountability 29

D3c. STC Test Administration Responsibilities
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 Securely stores assessment materials daily; follows tracking procedure at all times
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Posts conspicuous signs near copy machines, entry doors, office and classroom doors
Actively monitors consistent, proper, and standardized administration across school and correct administration of accommodations (visit classrooms during test sessions)
Distributes allowable support materials/tools when appropriate by session and grade (calculators, rough draft paper, No. 2 lead pencils, etc.)
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Reports irregularities to DTC or PED/conducts investigations
Verify Student Pre-ID Labels & Roster are accurate
30 PED – Assessment & Accountability

 Ensures all students were tested
 Applies student labels
 Completes biogrid
 Returns all secure materials, including rough drafts, to DTC
 Recycles manuals
PED – Assessment & Accountability 31

 Develops STC Training Agenda and TA/Proctor sign-in sheets for training; captures all signatures and provides evidence of STC training to DTC
 Captures all required signatures of Verification Forms and provides to DTC
 Maintain local secure materials tracking system within school; provide to DTC upon request
32 PED – Assessment & Accountability

D4. Test Administrator/Proctor Responsibilities
 Administers assessments to assigned students according to directions; follow manuals, read scripts, and offer accommodations as directed
 Maintains assessment materials security
 Protects confidentiality of students
 Reads the DFA script as written and reviews the directions with students to ensure understanding
 Strictly monitors students during testing
 Maintains an appropriate & fair testing environment
 Reports irregularities immediately to STC and principal
33 PED – Assessment & Accountability

Protect your students, your staff, yourself and the test

1. Four Principles of Test Security
2. Standardization
3. Prohibited Practices & Stray Mark Clean-Up
4. Administrative Forms
5. Materials Storage & Chain of Custody
6. Staff Qualifications
7. Handling Testing Irregularities
PED – Assessment & Accountability 35

1. Protect the student
2. Protect your staff
3. Protect yourself
4. Protect the test
PED – Assessment & Accountability 36

 About equity, fairness, and meaningful results
 Announce different from classroom work
 Standardized testing window
 Standardized testing schedule
 Training twice per year
37 PED – Assessment & Accountability

 Manuals directions and scripts
 DTC & STCs use the Test Coordinator’s Manual
 DTC & STC read the DFAs for every grade level so can answer TA and proctor questions
 TA reads the DFA directions carefully at least 2 weeks before testing starts and administers test reading scripts EXACTLY as presented
 TAs may not have test booklets more than 24 hrs. in advance of test administration
 Maintain strict adherence to every element of the directions/instructions
38 PED – Assessment & Accountability

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Photocopy or reproduce testing materials
Paraphrasing questions or student answers
Teach from, possess, or disseminate a photocopy of test material
Provide students with review of specific SBA test questions or answers before, during, or after testing
Permit test materials to remain unattended in an unlocked room
Coach or inappropriately assist students during testing
Take test materials off-campus, unless PED authorized
Disparage or diminish the significance, importance of use of the standardized tests
Cell phones/Smart phones prohibited
Stray Mark Clean Up – detailed on next slide
39 PED – Assessment & Accountability

 School or district personnel shall not erase or change the answer document in any way, except biogrid information.
 Students directed to fully erase changed answers in session directions script
 Answer documents with exceptional concerns regarding student work (answers in wrong answer spaces, etc.) should be returned in Special Handling
Envelope with an explanatory note.
40 PED – Assessment & Accountability

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Confidentiality Agreement – for all who come in contact with assessment materials: submitted to principal and kept on file for 5 years
Principal’s Verification Form – Verification of accommodations, proper storage, tracking of materials, trained staff; kept on file for 5 years
Superintendent’s Verification Form – sent to PED 
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DTC must keep all forms on file at the district for 5 years
The Superintendent’s Verification Form must be sent to PED after the assessment window.
41 PED – Assessment & Accountability

 Locked central storage –
 All testing materials are accounted for daily
 Materials must be signed out by TA daily and be checked-in each day after testing
 Must be locked in a centralized room when not in use
 Access to locked room must be limited
42 PED – Assessment & Accountability

 Absolutely essential for keeping track of assessment materials
 Is effective only if each booklet is counted and signatures document each transaction
 Missing materials are immediately known
 Significantly decreases possibility of lost or missing materials
 Significantly increases chances of finding missing materials
PED – Assessment & Accountability 43

Only trained, certified staff are permitted to administer tests. Some examples:
 Licensed school instructors & administrators
 Teachers on waivers or intern licenses
 Long-term substitutes with a valid teaching license
 Coaches and contractors with a valid teaching license
 Licensed counselors and related service providers
44 PED – Assessment & Accountability

Other trained, non-certified staff members may be used to:
 Provide one-on-one accommodations to
Special Education, ELL, or IEP students
 Supervised by a certified, trained staff member
 Advance training is imperative.
 Must sign Confidentiality Agreement
45 PED – Assessment & Accountability

Any staff or community member who has been trained in proper test administration and test security may serve as a proctor
 Assist TA, but not act as test administrators
 Hall monitoring/ restroom escort
 No parents in child’s or relative’s classroom
 Must sign Confidentiality Agreement
46 PED – Assessment & Accountability

A testing irregularity is :
Any circumstance within or beyond the control of a school district that in the opinion of the PED or a school district, raises doubts about the propriety of standardized testing procedures, preparation materials, standardized test administration, standardized testing security, student scores attained from standardized testing, or teacher or student conduct observed during standardized testing.
(6.10.7.7 (A) NMAC)
47 PED – Assessment & Accountability

 TA immediately reports any testing irregularity to STC
 STC immediately reports testing irregularity to principal & DTC
 District/school shall conduct internal investigation immediately
 DTC reports incident to PED within 24 hours
 Follow-up with written report
48 PED – Assessment & Accountability

 The content area for a test must be invalidated if:
 there is evidence/observation of cheating;
 students move ahead to the next session before being directed to do so;
 students take the test with a prohibited modification; or
 students make no effort to complete the test.
PED – Assessment & Accountability 49

Please break for lunch at this time.
PED – Assessment & Accountability 50

1. NMHSCE Waivers
2. Parental Refusal
3. ELL Participation (3 years)
4. ELL Students New to the U.S.
5. Accommodations
PED – Assessment & Accountability 51

 With the approval of the local board of education, the local superintendent may request written approval from the Secretary of Education to award a diploma to a student who has not passed the
Competency Examination and who is not covered under subparagraph (b) of paragraph (1) of subsection K of 6.2.30.10 regarding student with disabilities.
 Waiver eligibility is evaluated on a case-by-case basis.
(6.30.2 NMAC —Standards for Excellence)
52 PED – Assessment & Accountability

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When parents refuse participation of their child in the
New Mexico Statewide Assessment Program...
 Parents take the refusal to the principal
 Principal notifies the district office personnel
 District office personnel should counsel the parent
Parental Refusal Form must be completed & kept on file
Child not excused from accountability for school or district
53 PED – Assessment & Accountability

After three years in U.S. schools, excluding kindergarten:
 Students must participate in English language assessment with or without accommodations.
 Waiver to continue testing student in his/her home language is available for up to two additional years .
 Waiver request submitted by district superintendent to NM Secretary of Education
 Waiver is effective only for current year
54 PED – Assessment & Accountability

1. Complete student data on the form
2. Fill-in all fields – blank fields will cause rejections
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Rationale must be logical
Students who scored ADVANCED on last year’s
NMELPA are no longer ELL
3. Burn on to a CD
4. Mail to the Secretary of Education by January 27 th
PED – Assessment & Accountability 55

 Option available first year in U.S. only
 May receive language exemption from Reading
 Language proficiency assessment substituted for participation
 Must take Math and other assessments
 Scores do not affect accountability performance results
 Exchange students are exempt from participation in the NMSAP
56 PED – Assessment & Accountability

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 Coded accommodations are allowable only for students on IEPs, 504 Plans or current ELL status.
Biogrid Codes for each accommodation
Scribing directions are included in the Appendices
All students are eligible for Test Administration Best
Practices.
 Must be assigned by a school team: SAT
 No biogrid coding required
 Examples: extended time, small group <5, or individual setting
PED – Assessment & Accountability 57

 Use assessment accommodation(s) in daily instruction prior to the SBA administration.
 Inform students what assistance they will and will not be allowed to receive during testing. Try a practice session ahead of time.
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Train TAs and Proctors in specific accommodations
Reading passages cannot be read aloud to anyone
Record what was actually used, not all available
PED – Assessment & Accountability

 Must be assigned by a school team: SAT
 Does not require an IEP/504/ELL status
 No coding required in biogrid
 Examples:
 Extended time
 Small Group <5
 Individual setting
PED – Assessment & Accountability 59

1. SBA Test Design & Subtests
2. SBA 2012 Key Dates
3. SBA 2012 Test Materials
4. Ordering Materials
5. Receiving Materials
6. Preparing Materials for Return
7. Return Packing Procedures
PED – Assessment & Accountability 60

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Grades 3-8, HS2, HS3
Reading & math all grades
Writing grades 3, 5, 8
Science grades 4, 7, HS3 only (not HS2)
80% MC (1-point) ; 20% OE (2, 3, or 4-point)
Same design as last year
PED – Assessment & Accountability 61

Grade Reading Math Writing Science
3, 5 & 8
6 & HS2
4, 7 & HS3
2
2
2
3
3
3
3
0
0
0
0
3
 Test order: Student survey, reading, math, writing or science.
PED – Assessment & Accountability

Event
Initial Ordering Window
Manuals Arrive
Initial Orders Arrive
Additional Ordering Window
Student Pre-ID Labels Arrive
Pick-up Date
Make-up Materials Pick-up Date
State Data File to PED
SBA Reports Posted Online (MP)
SBA Paper Reports in Districts
PED – Assessment & Accountability
Date(s)
1/3-1/20
2/1
2/27
2/15-4/11
3/23
4/10
4/17
6/6
6/27
7/13
63

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English, Spanish, large print, Braille
1 Form
Grade 3 one integrated booklet
High school one form across both years
MRS, glossaries, rulers
New student surveys (grade 3 integrated, grades 4-HS separate; answer space in regular answer document)
 Answer space examples in folder; same as last year
PED – Assessment & Accountability 64

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Only PED-approved DTCs/STCs authorized to order
Same ordering password for NMHSCE and SBA
Automatic 10% overage shipped per initial order
Order only tests (E,S,LP,B); all else calculated
PO required; ok to use one PO for all orders
No need to send PO to MP
Save/change orders throughout initial window
2012 Price Grades 3-8
2012 Price High School*
$32.62
$74.38
*PED paying HS2 costs this year only; shows $0 in OOS
PED – Assessment & Accountability

 Inventory materials immediately upon receiving them.
 Packing Slips
 Security Checklist or the Local Inventory Tool
 Store materials securely until the testing window; chain of custody starts with receipt of boxes
 Report any discrepancies, shortages, or issues to the Measured Progress helpdesk right away
 Keep the boxes until after materials are returned
PED – Assessment & Accountability

 All MC items must be transcribed into AD or they will not be scored!
 After testing, label any typed responses papers and place papers for an individual student inside the student’s AD. Never staple, glue, or tape papers into an AD.
67 PED – Assessment & Accountability

PED – Assessment & Accountability

 Check Pre-ID Label Rosters; correct STARS/NASIS by end of testing window.
 Do not use an SBA Pre-ID Label if it contains outdated or incorrect student information.
 Just tear up and throw away unused Pre-ID Labels.
 If no label, bubble in all biogrid boxes on cover
 Critical Step! Accurately labeling answer documents is critical to accurate reporting. Include a quality control step after applying Pre-ID Labels.
PED – Assessment & Accountability

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Contaminated materials (blood, vomit, or other bodily output) Call the NM Helpdesk for instructions.
Manuals
Math Reference Sheets
Rulers
Spanish Math & Science Glossaries
Student Surveys
Unused Pre-ID Labels or Pre-ID Label Rosters
PED – Assessment & Accountability

G6e. Focus on Returning These SBA Materials
 All Test Booklets (English, Spanish, LP, Braille)
 All Answer Documents (used and unused)
 All writing rough draft pages
 Any student work pages used for accommodations containing student responses to items.
PED – Assessment & Accountability

Apply Pink Return
Label Over White
Delivery Label
All Test Booklets Except Grade 3.
Include all grade 4-8 and high school tests, including English, Spanish, Braille, and LP.
Writing Rough Draft Return envelope
PED – Assessment & Accountability

G7b. Packing Scorable Boxes for SBA/HSGA
Apply Blue Return
Label Over White
Delivery Label
Return of Used Answer Documents and
Grade 3 Test Booklet Envelope(s)
Special Handling Envelope
Return of Unused Answer Documents and Grade 3 Test Booklet Envelope(s)
PED – Assessment & Accountability