District Test
Coordinator and
State Test
Coordinator Training
Fall 2013
Introduction for
District Test Coordinators
1
Introduction
Joslyn Pretz
Education Administrator
Assessment and
Evaluation Bureau
Joslyn.pretz@state.nm.us
505-827-6570
2
Roles in Assessment
DTC—District Test Coordinator
STC—School Test Coordinator
• Acts as DTC for Charter/BIE Schools
• All schools within a district have STCs
TA—Test Administrator
Proctor
Others involved in testing
3
DTC/STC Role
DTC and Charter/BIE STC is in charge of ALL
INDIVIDUALS INVOLVED IN TESTING.
• Train EVERYBODY
• Plan, order, communicate, prepare,
oversee, record, organize, etc.
• Troubleshoot
• Call the PED with questions
• Report issues to the PED
4
DTC/STC Role
Be Proactive!!
•
•
•
•
Learn about Assessments
Keep Calendar Handy!
Read all Manuals
Familiarize yourself with
Forms
• READ PED NEWSLETTERS!
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NMSAP Components
SBA/HSGA: Standards Based Assessment/High School
Graduation Assessment
NMHSCE: New Mexico High School Competency Exam
NMAPA: New Mexico Alternate Performance Assessment
AAHSG: Alternate Assessment for High School Graduation
ACCESS for ELLs: ELL language proficiency assessment
W-APT: ELL placement test
Alt ACCESS for ELLs: Alternate ELL language proficiency
assessment
EoCs: End-of-Course Assessments
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NMSAP Vendors
Vendor
Measured
Progress
Test(s)
SBA
HSGA
HSCE
American
NMAPA
Institutes for
AAHSG
Research (AIR)
Helpdesk Email
Helpdesk
Phone
nmhelp@measuredprogress.org 877-676-6722
NMHelpDesk@air.org
800-254-6130
WIDA
W-APT
ACCESS
help@wida.us
866-267-7735
Metritech
ACCESS
mtinfo@metritech.com
ordering
800-747-4868
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NMSAP Manuals
Procedures Manual: Outlines all procedures, regulations, and
special circumstances with regard to all statewide
assessments.
Accommodations Manual: Provides details about allowable
accommodations and coding for tests.
ADC Manual: Gives options for students to meet graduation
requirements through Alternative Demonstrations of
Competency.
EoC Manual: Provides information about End-of-Course
Exams (for graduation and teacher effectiveness).
6.10.7 NMAC: State rules for Test Security and Administration
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Assessment-Specific Manuals
SBA/HSGA, and NMHSCE
TCM: Test Coordinator’s Manual
DFA: Directions for Administering
NMAPA/AAHSG
DTC: District Test Coordinator Manual
TAM: Test Administrator’s Manual
ACCESS and W-APT Manuals: at www.wida.us
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Cohort Terminology
Grade
Testing Terminology
3–8
3–8
9
H1
10
H2
11
H3
12
H4
(13)
H5
(14)
H6
(15)
H7
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Cohort Terminology
Grades 3–8: Students tested at grade level
High School Students Test 3 times:
• H2 Spring (for growth model)
• H3 Spring (for accountability)
• H4 Fall (retakes for graduation)
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NMSAP Participation
High school students may test 3 times:
• H2 Spring (for growth model)
• H3 Spring (for accountability)
• H4 Fall (retakes for graduation)
Reading and Math: 3 test opportunities
Science: 2 test opportunities
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Roles and
Responsibilities
• DTC Responsibilities
• STC Responsibilities
• TA Qualifications and Responsibilities
• Proctor Qualifications and Responsibilities
• Principal Responsibilities
• Superintendent Responsibilities
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Roles and Responsibilities
All responsibilities are outlined
in statute
6.10.7 NMAC: State Rules for Test
Security and Administration
PED Produced Checklists Based
on 6.10.7 NMAC and Common
Irregularities.
14
DTC Requirements
• Professionally licensed
• Gainful employee of district
or school
• Appointed by
superintendent (public) or
director of school (charter
and BIE)
15
DTC General
Responsibilities
• Receive PED training 2x year
• Be completely knowledgeable of 6.10.7 NMAC
• Communicate to district, schools, parents
• Develop District Test Security Policy or Checklist
• Responsible for test material orders, inventory, and
security at all times
• Ensure consistency of test administrations
• Primary liaison with the PED and test vendors
• Set standard for professionalism and be motivational
leader
16
DTC Training
Responsibilities
• Provide training to STCs and Principals 2x year
• Disseminate 6.10.7 NMAC to all staff
• Provide clear directions on what is allowed/not allowed
• Provide manuals to staff in advance of training
• Assist public STCs with training materials
• Provide and review testing schedules and calendars
• Ensure availability of allowable support materials/tools
(calculators, rough draft paper, No. 2 lead pencils, etc.)
• Develop and enforce local secure tracking procedures
(demonstration with substitute test materials is ideal)
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DTC Test Administration
Responsibilities
•
•
•
•
•
•
Inspect schools’ accommodations documents
Ensure accommodations are administered appropriately
Ensure schools have posted conspicuous signs near copy
machines, entry doors, office and classroom doors
Ensure TAs and Proctors have appropriate certification and
training
Inspect schools to ensure secure storage of assessment
materials. Check tracking procedure
Report irregularities to the PED/conduct investigations
18
DTC Post-Test
Responsibilities
• Ensure all students were
tested
• Verify/complete student
labels/biogrids
• Return all secure materials
to vendor according to
directions
• Follow-up with the PED for
all irregularities
19
DTC Documentation Responsibilities
• Ensure assessment records are organized and filed
properly for 5 years
• Maintain STC training agendas and TA signatures
• Account for all confidentiality forms for individuals
involved in handling assessment materials (5 years)
• Submit completed Verification Forms to PED
• UPDATE: Principal and Superintendent’s
Verification Forms signed within 10 days AFTER
testing is completed
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Questions?
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