Girl Scouts of Eastern
Pennsylvania
Fall 2014
L.E.A.D. Meeting
State of the Council
Kim E. Fraites-Dow
2014 -2015 Strategic
Priorities
1. Focus on Innovation,
diversity
and
inclusion.
6. Expand and diversify
funding.
2. Retain and grow girl and
adult membership.
7. Recruit, retain, and
engage
talented staff.
3. Deliver relevant and fun
leadership experience.
8. Invest in camps as a tool
for leadership
development.
4. Evaluate and invest in the
volunteer structure and
9. Improve and refine our
experiences.
infrastructure systems and
communications.
5. Develop a viable
partnership strategy.
GSEP - 3
Girl Membership Plan
MY2015
Engagement
Initiatives
Total
School Year
(Troops)
31,600
2,950
34,550
School Year
(Series)
0
1,850
1,850
Summer
0
3,900
3,900
31,600
8,700
40,300
Total
MY15: A Focus on The
The Placement
Waiting
Girl List
1800
1600
1400
1667
Waiting
Girls
1422
??
1200
1000
800
600
•Troop Size Expectations Clearly
Communicated to New Leaders
• Regular Troop Capacity Reviews to
determine Placement opportunities
• Operational Volunteer Recruitment
Campaign and Events
• Increased Parent and Troop Leader
Communications GSEP News
• Early Bird Troop Leader
Registration for MY16
400
BREAKING NEWS:
Pace of Placement is Accelerating!!!
200
0
10/1/2013 10/1/2014 10/1/2015
October through December 2013,
placed 242 Girls
In one month of October 2014, placed
337 Girls
Summer Camp 2014
2012 2013
DAY
Mountain House
Shelly Ridge
Valley Forge
285
390
352
Total Day Camp
1027
278
364
353
1-Yr 2-Yr
2014 %Diff %Diff
293
682
577
5%
47%
39%
3%
43%
39%
995 1552
36%
34%
RESIDENT
Laughing Waters
Mosey Wood
Wood Haven
2012 2013 2014
509
765
726
655
699
803
692
578
948
-5%
13%
39%
30%
18%
27%
Total Resident Camp
1856 2042 2477
18%
25%
Our new friends in the
critter cabin!
•Added camp weeks
•Increased marketing
•Built in WOW factors
including:
o
Stand-Up
Paddleboards
o
Critter Cabin,
o
Gaga Pits,
o
Outdoor Stage
o
Nature Posts
Outdoor Program Vision
Phase I Project Update
Increasing Year-Round
Opportunities at:
Shelly Ridge, Laughing Waters, &
Just
Design
Moseyfinished
Wood
Development for Phase I
Zoning and land
development approvals
under review
Shoemaker Construction
Company for preconstruction
Some Phase I project
components complete by
June 2015
Construction begin August
GSEP - 7
Phase I: Project
Components
MOSEY WOOD
SHELLY RIDGE
LAUGHING WATERS
June 2016
Completion
June 2015
Completion
STEM & Intro to
Camp
• Renovate
Preston
for On-Site
Ranger
• Low ropes
course
• Year-Round
Lodge with 56
beds
• Year-Round
Health & Wellness
Adventure & Water
• Adventure
Elements – low
/high ropes
• Renovate
outdoor court
• Renovated camp
office/staff
quarters
• Male
accommodations
• Zip lines,
high/low ropes,
climbing tower
• New swimming
dock
• Renovate
changing hut
• New waterfront
equipment
• Renovate
Lakeside Cabin
for Year-Round
• Year-Round
Activity
Center
• Year-Round Lodge
with 56 beds
GSEP - 8
Laughing Waters Activity
Center
GSEP - 9
Shelly Ridge & Mosey Wood
Lodge
GSEP - 10
Shelly Ridge Activity
Center
GSEP - 11
Capital Campaign Gift Chart
Three Year Campaign (3 - 5 Year Pledge
Cycles)
Gift Range
Prospects
Required
Gifts
Required (4:1 Ratio)
Subtotal
Cumulative Total
Cumulative
Percentage
$1,000,000
1
4
$1,000,000
$1,000,000
20%
$500,000
3
12
$1,500,000
$2,500,000
30%
$250,000
4
16
$1,000,000
$3,500,000
20%
$100,000
4
16
$400,000
$3,900,000
8%
$50,000
5
20
$250,000
$4,150,000
5%
$25,000
6
24
$150,000
$4,300,000
3%
$10,000
10
40
$100,000
$4,400,000
2%
< $10,000
500
2000
$600,000
$5,000,000
12%
527
2,132
$5,000,000
$5,000,000
100%
Total
GSEP - 12
Questions?
National Council
Session
Joan Hannahoe
53rd GSUSA National Council
Session
Salt Lake City, Utah – October 16-19,
•
More than 6,600 people attended
2014the event
•
•
•
GSEP sent:
•
22 delegates (16 adults and 6 girls)
•
10 GSLI (Girl Scout Leadership Institute) girls
•
7 staff and 21 visitors
From 112 Councils, there were:
•
1,172 girl and adult delegates
•
900 girls who participated in GSLI
Discussion on Outdoor Experiences in Girl Scouting using term
“No Girl Left Behind.” GSUSA announced release of 4 new
outdoor badges on March 12, 2015.
•
•
One for each
age level, Brownies through Seniors.
Next Girl Scout National Convention: Columbus, Ohio - 2017
2014 National Council
Proposal 1
Flexibility of Dues and
•Registration
Every person accepting
the principles of
Practices
the Girl Scout Movement and desiring to
be a member of the Girl Scout Movement
in the United States of America shall
pay [annual or lifetime] applicable
membership dues to Girl Scouts of the
United States of America.
•
This proposal was amended to read:
Every person accepting the principles of
the Girl Scout Movement and desiring to
be a member of the Girl Scout Movement
in the United States of America shall
pay annual, lifetime or other
applicable membership dues to Girl
Scouts of the United States of America.
2014 National Council
Proposal 2
Reporting Relationship of the
• The officers of the corporation shall be
CFO
the President, who shall have the
working title Chair of the National
Board of Directors; the First and Second
Vice Presidents, who shall have the
working titles of Vice Chairs; the
Secretary; the Treasurer; the Chief
Executive Officer; the Chief Financial
Officer; and such other officers as the
Bylaws my provide.
• This proposal was amended to read: The
officers of the corporation shall be the
President, who shall have the working
title Chair of the National Board of
Directors; the First and Second Vice
Presidents, who shall have the working
titles of Vice Chairs; the Secretary;
the Treasurer; the Chief Executive
Officer; and such other officers as the
2014 National Council
Proposal 3
• In recognition of distinguished service,
all Past Presidents of Girl Scouts of the
United States of America shall be
honorary officers and members of the
National Council with full voting rights.
[The Past Presidents shall be members ex
officio of the National Board of
Directors without vote except during any
period when they may be serving as duly
elected members of the National Board of
Directors.]
• The proposal was amended to read: In
recognition of distinguished service, all
Past Presidents of Girl Scouts of the
United States of America shall be
honorary officers and members of the
National Council with full voting rights.
#GirlPOP 2015
Volunteer Recruitment
Dale Moelter
Join 3,500+ girls and women for…
Pennsylvania Convention
Center
Saturday, May 16, 2015
KEYNOTE SPEAKERS, PROGRAMS, EXHIBIT HALL,
•INTERACTIVE WORKSHOPS, AND A GIRL-ONLY PARTY
Invite Your Friends!
Cookie Program Toolkit
Ken Anderson
COOKIES
2015
• cookies@gsep.org
• 2015 Cookie Manual
• www.abcsmartcookies.com
• www.gsep.org
• TCM Webinars
New Tools for
Volunteers
• www.abcsmartcookieu.com
• New site for 2015 Cookie
Program
• One location to find marketing
tools, clip art, and general
New Tools for
Volunteers
• Text Alerts
• Instructional YouTube Videos
• Training Touch Points
• Delivery Station Schedule at
www.gsep.org
• Addition of The Lincoln
University
Important Dates
Initial Orders due
in Snap
December 8, 2014
Mega Drops
January 2-11, 2015
Cookie Rallies
January 10, 2015
Cookie Program Start January 15, 2015
Swap Day
February 21, 2015
National Cookie
Weekend
February 27-28, 2015
Cookie Program Ends
March 8, 2015
OCFH Drop
March 14 & 21, 2015
Breakout Sessions
Cheryl Hess
Survey Says….
Breakout Sessions
Each session will consist of group
discussions for 15 minutes and group
presentations for 15 minutes.
1. Successfully Navigating the Art of
Adult Recruitment
2.
Conflict Resolution
Adult Recruitment
Cheryl Hess & Dale
Moelter
Group Discussion –
Adult Recruitment
95% of volunteers say they make girls lives better at Girl Scouts (and
that makes them happy)
94% of volunteers say they make new friends
88% of Girl Scout volunteers say their volunteer experience with us
makes their life better and they stay more active
Two thirds of volunteers say Girl Scouts has helped them professionally
(Source GSUSA summer pulse poll)
Everyone is a potential
volunteer…what’s your game plan?
Define a successful annual
recruitment plan
What does a successful recruitment
Questions?
Sticky Situations:
Conflict Resolution
Kaylyn Mitchell &
Christie Bett
What is Conflict?
Conflict can come in many shapes and forms. In a
Girl Scout setting, what parties experience
conflict?
Sources of Conflict
Goals
• Unclear, opposing, or
unstated goals
Resources
• Materials, budget, or
attention to a project
Roles
• Unclear or conflicting
roles
• About God, the Earth, or
how early one must arrive
at the airport
• Unclear, mixed messages,
Communications
or information based on
assumptions
• Equal rights; it is better
Values
to err on the side of
people’s feelings
Beliefs
Conflicts Can be
Beneficial
“The most intense conflicts if overcome,
leave behind a sense of security and
calm that is not easily disturbed. It is
just these intense conflicts which are
needed to produce valuable and lasting
results.”
~ Carl
Jung
Differing opinions
and conflict
are
necessary
Effective management of conflict can:
•Strengthen relationships
•Increase your effectiveness
•Develop performance
•Reduce stress
•Improve morale
•Save time, energy, and money
•Reinforce building courage, confidence,
and character
Steps to Address a
Conflict
1.Prepare yourself by identifying
your goal and motivation
2.Prepare by identifying what you
know about their perspective.
3.Identify ways to set a tone to make
the conversation comfortable.
4.State your goal
5.Describe the impact of the
conflict.
6.Listen.
7.Ask questions to understand.
8.Problem solve.
Managing Emotions
Conflict can be
difficult to manage
It is
important
to:
People
become
Emotions
emotional can affect
• Identify
when in
how we
our
conflict
manage
emotions
conflict
with
• Manage our
others
emotions
when in
conflict
How do we manage
emotions during
conflict?
Assume
Positiv
e
Maintain Intent
Perspecti
ve
Be
self
aware
Separat
e the
person
from
the
problem
Restate
your
needs
and
theirs
Scenarios/Breakout
1. Two leaders in the same troop are not getting
along. They disagree about how they involve the
girls in planning, what trips they should go on,
and what badges to work on. They have both come
to you (the SUM) with their grievances and would
like you to mediate the situation. They do not
want to split the troop, yet they cannot come to
an agreement.
2. It has come to your attention (as an SUM) that
your registrar has not been contacting parents
or placing girls in troops and you have received
many complaints from parents who are waiting to
hear from someone about the placement of their
daughter. After doing some research, you found
that many girls have fallen through the cracks
and girl placement is a mess. What should you
do?
Scenarios/Breakout
3. You are having difficulty with one of your long
time leaders. She doesn’t come to service unit
meetings, she doesn’t turn in any of her
paperwork in a timely manner, and rarely
communicates or gets back to you. You are a new
SUM and the previous SUM allowed this but you
would like to address it. How do you make this
better?
4. A parent contacts you to let you know she is not
happy with her daughter’s troop. The parent says
the leader is very disorganized, doesn’t
communicate well with the parents, and is
concerned about the troop funds and how they are
being used. According to this parent, none of
the cookie profits have been used in the last
year and there are no plans on how it will be
spent. How do you resolve this situation?
Questions?