Planning the Session Checklist
Universal Instructional Design
Presentation Facilities
 Give participants the opportunity to identify their accommodation needs;
 Ensure that the meeting space is accessible:

obstacle-free pathways to the space;

doorways which are about one metre wide;

accessible restrooms on the same floor;

large enough space to accommodate assistive learning technologies and seating for
interpreters/companions;

enough room for those who use mobility aids to move around freely.
 Promote a scent-free environment (there’s is no official Queen’s policy regarding scents, but
it is recommended that you encourage a scent-free environment)
 Prepare event signage with large print and contrasting colours
Information Resources and Technology
 Provide print handouts;
 Arrange for conversion of conventional print material to alternative formats such as Braille,
DAISY, audio, large print or plain language and offer them before the meeting;
 Provide meeting materials in advance for those who need more time or quiet to gain better
comprehension;
 Indicate a location where electronic versions of the material can be accessed;
 Ensure that all video material shown is captioned and accessible;
 Ensure that all material handed out is accessible;
 Provide a feedback mechanism.
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ACCESSIBILITY HUB
Queen’s University
Kingston, ON
www.queensu.ca/accessibility
@AccessHubQU
Queen’s is committed to an inclusive campus community with accessible goods,
services, and facilities that respect the dignity and independence of persons with
disabilities. This document is available in an accessible format or with
appropriate communication supports upon request.
Please contact the Accessibility Coordinator, Andrew Ashby, in one of the
following ways:
Email: accessibility.hub@queensu.ca
Phone: (613) 533-6000 ext. 75734
In person: Adaptive Technology Centre, Stauffer Library, Room 120E
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ACCESSIBILITY HUB
Queen’s University
Kingston, ON
www.queensu.ca/accessibility
@AccessHubQU