Beginner Skills in Microsoft® Access® 2010
Beginner Skills in Access 2010
Creating & Editing a Database/Introduction (read over this section)
1.
Exploring the Access 2010 Interface – in your own words type 2 points from this section.
2.
Database Basics
Define the following terms:
1.
Database –
2.
Flat-File or Flat Database –
3.
Relational Database –
As you work through “Database Basics” you should be able to answer the following questions. Use the
highlighter to select the correct answer. When answering a “fill-in-the-blank” statement; please type the
correct term in ALL CAPS and BOLD.
3.
4.
5.
A table is a subject-based list where information is arranged in rows and columns. TRUE
A field is represented in a column and a row represents a record.
TRUE
A table is the only database object that stores information.
TRUE
FALSE
FALSE
FALSE
6. A
is a database object that locates specific information stored across tables
and helps you view and manipulate the results.
7. A form is a well-structured display of chosen
from one or more tables or
queries.
8. Forms make it easy to work with
.
9. You can create a form that displays only specific fields and allows only limited operations to be
performed.
TRUE FALSE
10. A report is a database object that is used to display table information in a formatted, easy,
accessible manner, either on screen or on paper.
TRUE FALSE
11. Reports are generally used to
to
express a particular point of view to a specific audience.
12. A macro is a simple program that can perform multiple actions. A macro can respond to events
such as opening forms, updating records, and clicking buttons. TRUE FALSE
13. Macros help you automate routine tasks.
TRUE FALSE
Reviewing Access 2010 Fundamentals
14. Do a screen shot of each attempt until you get all the tiles correct.
Creating a Database
15. Using “screen shots” outline the steps necessary to create a database using a sample template.
Viewing a Database
16.
Use the highlighter tool to select the correct multiple choice answer.
The names of the objects in the database are displayed in
A. Navigation Pane.
B. Import & Link Group.
C. Create Tab.
D. Relationships Pane.
17. You can also organize objects in _____.
A. Fields & rows.
B. Application Parts.
C. Saved Exports
D. Groups and categories.
18. By creating categories, you can arrange the objects in Navigation Pane. TRUE
FALSE
19. Using groups, you can filter the categorized objects.
TRUE FALSE
20. When you open database objects, by default, Access 2010 displays them
as tabbed documents. TRUE
FALSE
21. For tables, the commonly used views are Datasheet View and Design View.
TRUE FALSE
22.
View is where you can view and modify the table structure.
23. You can use Form View to enter or edit data. TRUE FALSE
24. In Report View, you can scroll through report information without page breaks.
TRUE
25. In Print Preview, you can see how a report will appear when it is printed.
TRUE
26. In Layout View, information is displayed in a format where you can edit the layout. TRUE
FALSE
FALSE
FALSE
Importing and Exporting Data
Use screen shots to illustrate the steps necessary to perform the following tasks: (I did #1 as
an example)
27. Import data from an Excel spreadsheet. First, I created a “new” database in Access and named it
“sample”. I have provided a “random” Excel file for you to use located under J:/.
a.
Import data from an HTML file
b.
Import data from a text file
c.
Export data to Excel 2010
d.
Export data to an XML file
Editing and Formatting Table Data
28. How can you rename a field by right-clicking?
29. If you want to change the data type of a field, you can use the Data Type list in the Formatting
group on the
tab.
30. By default, each cell in your table appears with a horizontal and vertical gridline. TRUE
FALSE
31. If you want all your tables in the database to automatically use specific formatting options, use the
Access Options dialog box and modify the default formatting for the datasheet. TRUE FALSE
Creating and Managing Indexes – Create screen shots to illustrate the “tasks” listed below.
32. Create an Index
Creating a Singe-Field Index – As an example, I did this one for you!
33. Creating a Multiple-Field Index (you illustrate this one!)
34. LAB: Creating an Events Database. Log in to Moodle and locate topic #7: Beginner Access. Click
the folder “E-Learning Online Resources”….Click “E-Learning Online Labs”….Click “Lab-Creating_anEvents_Database.pdf”.
REMEMBER: This is NOT where our files are stored!
See the screen shots below to locate these files.
Remember to save everything to your H:/Access
folder.
You will need to save this
file to your H:/Access
folder.
35. Self Test…how did you do? If you missed a question(s) type the question & choices below…..then
highlight the correct answer. If you didn’t miss any questions type 100%!
Creating & Using a Query/Introduction (read over this section)
36. Creating a Query by Using Query Wizard – type one brief idea you learning from the demonstration.
37 Creating an Expression by Using Expression Builder
38. An expression is a combination of any of the following four elements: functions, identifiers, constants,
and operators. TRUE FALSE
39. Which is an example of a function?
A. =ADD
B. *
C. ( )
D. =Sum
“
40. “Unit Price” is identifying which element?
A. Function
B. Identifier
C. Constant
D. Operator
41. The
A.
B.
C.
D.
“asterisk” is identifying which element?
Function
Identifier
Constant
Operator
42. In the formula, “0.5” is identifying which element?
A. Function
B. Identifier
C. Constant
D. Operator
Creating a Criteria-Based Query
43. A query that returns results based on user-specified criteria is
called a criteria-based query.
TRUE FALSE
44. Open a database (from J:/ or from Moodle) and perform the 6 steps to “Create a Criteria-Based Query”.
Use “screen shots” to validate each step.
Performing Calculations by Using a Query –
45. Provide the “description” for the functions listed in the table below:
Sum
Average
Count
Maximum
Minimum
Standard
Deviation
Variance
Explain how to “add an Aggregate Function”.
46. LAB: Creating a Query - locate the lab and the data files from Moodle. Submit to Moodle when you
complete the lab.
47. Self Test – how did you do? If you missed a question(s) type the question & choices below…..then
highlight the correct answer. If you didn’t miss any questions type 100%!
Working with a Report/Introduction (read this section)
48. Creating a Report – open a database from J:/ or from Moodle. Complete the following “demonstrated
procedures”. When you complete step #13, use “screen shot” and paste your copy below. Save as
“sample report”.
Paste your example of a report below:
49. Creating a Label – create a label with your name and address. Use “screen shot” and paste below.
50. Grouping and Sorting Data in a Report – open the “sample report” you created previously. Using
“screen shots” illustrate “grouping” and paste a second “screen shot” to illustrate “sorting data in a
report”.
Performing Calculations in a Report
51. List the “aggregate functions” included in Access 2010.
52.
You can also add aggregates in Design View.
TRUE
FALSE
53. LAB: Creating and Editing a Report - locate the lab and the data files from Moodle. Submit to
Moodle when you complete the lab.
54. Self Test - how did you do? If you missed a question(s) type the question & choices below…..then
highlight the correct answer. If you didn’t miss any questions type 100%!
Creating & Editing a Form/Introduction (please read this section)
Creating a Form by Using Form Wizard
55. Form Wizard lets you select fields from more than one table or query.
TRUE
FALSE
Creating a Form by Using the Form Tool
56. You can create a Form in 2 steps! List the 2 steps:
1.
2.
Editing a Form in Design View
57. A form
A.
B.
C.
D.
has three sections. What are they?
Form Header, Navigation, Design
Form Header, Detail, Form Footer
Form Header, Properties, Boundaries
Form Header, Design Tools, Form Footer
58. LAB: Creating a Form - locate the lab and the data files from Moodle. Submit to Moodle when you
complete the lab.
59. Self Test - how did you do? If you missed a question(s) type the question & choices below…..then
highlight the correct answer. If you didn’t miss any questions type 100%!
You have completed the e-Learning Online course for Course 10382: Beginner Skills in Microsoft Access
2010. Congratulations! Please submit this “study guide” in Moodle.