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About BCYMP
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Mission Statement and purpose of organization…………………..pg. 1
History……………………………………………………………………….pg. 2-3
Legal Documents
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Articles of Incorporation…………………………………………………pgs. 4-6
IRS letter of Determination granting 501c status………………….pg. 7-8
Licenses and Permits
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Strategic Plan
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Meeting Information…………..……………………………….………..pg. 20
Job Descriptions…………………………………………………………..pgs. 21-25
Policies
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Board Member Application form……………………………………...pg. 13-16
Board Member Recruiting………………………………………………pg. 17
Member/Committee List………………….…………………………….pg. 18
Committee Charges……………………………………………….……..pg. 19
Board Operations
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Fiscal Year 2012 Five Year Plan……………………………………….pg. 10
Marketing and Recruiting Committee Goals……………………….pg. 11
Programming Goals……………………………………………………..pg. 12
Board Organization and Management
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SD Tax exempt status………………………………………………..pg. 9
Bylaws……………………………………………………………………..pgs. 26-29
Principles of Good Practice……………………………………………pg. 30
Anti-Discrimination Policy…………………………………………….pg. 31
Financial Records and Data
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Yearly budget……………………………………………………………pgs. 32-33
i
The Brookings county Youth Mentoring Program (BCYMP) promotes oneon-one mentoring efforts to youth in the community. The program was developed
to ensure all youth have the guidance and support of a caring , stable adult. The
mentor relationship is intended to empower youth to reach their full potential as
contributing individuals in their communities.
The Purpose of this organization is to:
1) Promote one-on-one mentoring efforts to youth in the community
2) Ensure that all youth have the guidance and support of a caring, stable
adult.
3) Empower youth to reach their full potential as contributing individuals
in their communities.
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The Youth Mentoring Program in Brookings County had its origin in 1997
as part of a state-wide effort to mentor returning graduates from the South
Dakota Department of Corrections (DOC) “Boot Camp Program”. Governor William
J. Janklow and the Secretary of DOC identified an individual to establish the
guidelines and parameters for implementation. The original idea was that
members of the South Dakota National Guard would act as mentors.
Soon after the program was implemented it was determined that the
South Dakota National Guard in light of an ever increasing mission at both state
and national levels could not take on the additional workload of mentoring
returning graduates from the DOC. In 1999 a board was organized to establish
an expanded mentoring program in Brookings County whose goal was to reduce
juvenile incarceration and recidivism and to provide youth with the necessary
values, motivation, and awareness of personal responsibility to guide him/her
towards productive and positive citizenship.
The original board consisted of members from the Juvenile Department of
Corrections, the Unified Judicial Services, the Brookings School District , the
Department of Social Services, City Council, County Commission , Brookings Police
Department , Brookings Ministerial Association, South Dakota State University (
Extension Education, College of Family and Consumer Sciences) and the South
Dakota Legislature.
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On April 23rd, 2001 Joyce Hazeltine, Secretary of State of the State of South
Dakota certified the Articles of Incorporation of BROOKINGS COUNTY YOUTH MENTORING
PROGRAM. The original officers included Representative Orville B Smidt as President,
Reverend Marcia Hunter as Vice President, Viola Richards as Secretary, Dr Laurie Stenburg
Nichols as Treasurer. Early meetings were conducted at the Episcopal Church St Pauls and
training was conducted each fall at the First Lutheran Church of Brookings.
Following Incorporation as a Non-Profit Organization in 2001 the Brookings
County Youth Mentoring Program has continued to grow and mature. The primary
emphasis was always on reacting to the need of the county to provide one on one
mentoring to the youth of Brookings County . During this time however Healthy Parents,
Healthy Families became a sub-entity of BCYMP to provide education to pregnant and
parenting families.
In 2009, BCYMP received a grant from the Larson Foundation for marketing and
recruiting mentors. As a result of the grant and the marketing and recruiting campaign
the number of mentors has doubled from approximately 70 to 140. The Brookings Area
United Way Agency has provided on-going funding for BCYMP that has grown from a
$3,300 request in 2005 to a $15,000 request in 2010. The BCYMP total budget for 2011
is $30,450 with a 5 year projected budget of $45,000.
BCYMP now has sub-committees that address recruitment, fund raising,
governance and activities/programming. BCYMP is jointly located in the office of
Counseling at Mickelson Middle School and regularly scheduled meetings are held at the
Boys and Girls Club of Brookings.
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Letter Granting 501 C Status
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Letter Granting 501 C Status Cont.
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SD Tax Exempt Status
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2009
2011
2015
1. Review, analyze,
& recommend
budget
•Review 2008 budget
•Analyze budget
•Recommend budget
•United Way $8000
•Review 2010 budget
•Analyze budget
•Recommend budget
•United Way $15,000
•Review 2008,09
•Analyze budgets
•Project budget
•United Way $15,000
2. Develop
Fundraising Plan
•Identify 15
individual donors
@100 each= $1500
•Identify 7 corporate
donors @500 each=
$3500
•Identify 20
individual donors
@100 each= $2000
•Identify 10
corporate donors
@400 each= $4000
•Identify 40 individuals
@100 each= $4000
•Identify 15 corporate
donors @$500 each=
$7500
3. Plan &
coordinate special
events; fundraising
activities
•Run concessions at
basketball
tournament
$1600 approx.
•Organize special
event fundraiser
$1000 approx
•Organize Special
Events Fundraiser
$3000 approx
4. Identify and
pursue Grants
•Identify and apply
for 4 grants
4 @ $1500=$6,000
• Identify and apply
for 5 grants
5@$1590= $7,950
•Identify and apply for
8 grants @$1750
each= $14,000
5. Identify
level/method of
Board participation
•Average $50.00 per
member @16= $800
•Average $50.00 per
member @10= $500
Average $100 per
member @15= $1500
6. Annually
evaluate goals
•Evaluate 2009
•Evaluate 2010
•Submit Report
•Evaluate 5 year
•Submit Report
7. Recruit
fundraising
members
•Recruit 6 members
•Recruit 8 members
•Recruit 10 members
Projected total
Budget
$21,400.00
$30,450.00
$45,000.00
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2011 Goals
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2 on campus recruiting events
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Monthly coverage in the Brookings Register of BCYMP events
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6 to 8 speaking events per year to recruit new mentor
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Create an annual budget
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Presentation to the School Board as to your goals of our organization
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SDSU college class recruiting events
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Public Service announcements or talk arounds at the radio station.
5 Year Goals
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Keep expanding to all of Brookings County through the development of a
contact person in the various committees.
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Progress to make sure every mentee is assigned a mentor
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Raise our own money through grants if feasible
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Hopefully acquiring an administrative person to manage the affairs and
schedule recruiting events for the committee. This being financed by
potential grants.
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Programming
One Year Goals
Five Year Goals
•Identify 3-4 large group
activities per year; coordinate
with Program Director
•Every board member attend
at least one mentor/mentee
event per year
•Every board member attend
at least one mentor/mentee
event per year
•Involvement with local
church community outreach.
•Evaluate feedback from
mentors on activities and
store responses in a file.
•Attend/assist at large group
activities
•Assess and monitor success
of planned activities
•Contact key individuals in
community and at SDSU to
arrange activities.
•Actively solicit ideas from,
and community participation
in, BCYMP activities
•Christina F. Research ideas
from mentoring resources
(internet, books, etc.)
•Brainstorm and identify
reward and recognition
strategies.
•Plan a variety of events
rather than focus on one
high-attendance event.
•Continue with SDSU student
groups facilitating and
organizing events.
•Plan a variety of events
rather than focus on one
high-attendance event.
•Survey review and respond
accordingly activity by activity
basis.
•Incorporate church activitiesopen community events to
mentors/mentees.
•Coordinate all activity
planning with BCYMP
calendar/BCYMP Prog. Dir.
•Community counselor and
SDSU awareness and
involvement to BCYMP events.
•Recruit committee
participation from community
(non-board) individuals
•Develop Programming Plan
of annual and 5 year goals
•Respond to the changing
demographics and look ahead
in terms of what committee
could do to better serve our
mentors/mentees.
•Carleen Holm—committee
chair
•Continue with SDSU student
groups facilitating and
organizing events
•Annually evaluate goal
attainment.
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“Each find one”- Individual Board members bring Board Member
nominations to Board.
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Board discusses and approves or recommends
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Not a nominee
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A committee member first
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Board member meets with recruit and presents application
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Board member receives application and turns it in to Program Director
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Board member gives new recruit a copy of the handbook, and invites them
to the next board meeting .
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Board member informs secretary to add new member to e-mail list.
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New recruit is welcomed at the next scheduled Board meeting.
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Ryan Nagelhout, Chair
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ryan.nagelhout@daktronics.com
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Marketing/Recruiting committee
Members at Large
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Orv Smidt, Past Chair
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obsmidt@mchsi.com
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Fundraising committee
Laurie Sternberg-Nichols
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laurie.nichols@sdstate.edu
Loreen Bunkers
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loreen.bunkers@k12.sd.us
Connie Kupec, Treasurer
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conniekupec@hotmail.com
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Fundraising committee
Carleen Holm, Secretary
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carleen.holm@k12.sd.us
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Programming committee chair
Officer Joe Fishbaugher
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joe.fishbaugher@k12.sd.us
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Marketing/Recruiting committee chair
Christina Fousek
Staff
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Jo Woodard
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Jo.woodard@k12.sd.us
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Program Director
Sandy McFarland
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mcfarlas@brookings.net
Pam Merchant
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christina.fousek@state.sd.us
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pam@mjts.com
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Programming committee
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Grant writer
Sharon Klein
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smklein@mmm.com
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Marketing/Recruiting committee
Bob Weisbeck
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robert.l.weisbeck@mwarep.org
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Marketing/Recruiting committee
Theresa Plut
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theresa.plut@ecbh.org
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_____________ committeee
Tom Fishback
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tom.fishback@bankeasy.com
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_____________ committee
Wendy Crevier
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wkcrevier@yahoo.com
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_________________ committee
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The BCYMP Board of Directors meets on the 2nd Wednesday of each month
from 12:00-1:00 at the Boys and Girls Club
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January 12th, 2011
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February 9th. 2011
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March 9th, 2011
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April 13th, 2011
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May 11th, 2011
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June 8th, 2011
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July 13th, 2011
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August 10th, 2011
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September 14th, 2011
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October 12th, 2011
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November 9th, 2011
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December 7th, 2011
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January 11th, 2012- Annual meeting, 2 hours long
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The Board of Directors must meet 10 times per year
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All dates are subject to change
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31
2011 Budget/Income Analysis (YTD)
Proposed
Budget
Amount
100
Adjusted
Budget
Amount
YTD
Income
PerCent
of
Budget
0.17
300
United Way
15,000.00 10,000.00 2,500.00
Foundation/Pvt
Grants
11,500.00 14,000.00 1,000.00
Contrib/Individua
l
1,000.00 1,500.00
0.00
400
Contrib/Business
2,000.00 2,500.00
184.43
0.09
500
Contrib/Board
1,500.00 2,000.00
Spec
Events/Fundraisin
g
2,000.00 3,000.00
150.00
0.10
0.00
0.00
33,000.00 33,000.00 3,834.43
0.12
200
600
Committed Income Amount
10,000.00
0.09
0.00
600.00
10,600.00
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2011 Budget/Expense Analysis (YTD)
Acct
No Category
Program
1000 Administration
Office
Administration/Cont
1010 ract Labor
3,000.00
3,000.00
275.00
1030 Grantwriter
1,000.00
0.00
1040 Intern
1,000.00
0.00
Budgeted
Amount
Board Recruitment &
1050 Training
250.00
Mentor/Mentee
2000 Activity & Programs 10,000.00
Professional
3000 Services/Fees
500.00
Travel/Staff
3010 Development
500.00
Mentor
Training/Support/Ca
4000 se Management
4,400.00
Office/Computer
Supplies/Postage/Sh
5000 ipping/Printing
500.00
Postage/Shipping/Pr
5010 inting
200.00
Communication/Utili
5025 ties
1,200.00
Background
Checks/Computer
6000 Fees
3,000.00
Recruiting/Promotio
7000 n/Marketing
4,200.00
8000 Other
TOTALS
YTD PerCent of
Expenditures
Budget Glossary
Running of BCYMP
246.88
0.08 Program: Jo, Sandy
73.00
1,693.15
0.00
30.00
Jo, Sandy (office
0.09 maintenance)
Grant writer: Pam
0.00 Merchant
0.00 Intern
Governance Committee
Recruiting/Training
0.29 Board
Coupons and mentor
0.17 program expenses
trainers, counseling
0.00 services
BCYMP Staff Training
0.06 (non board)
300.00
Mentor Support
0.52 (trouble shooting)
envelopes, file
folders, tape,
0.04 notepads, etc.
Post Office; MMS
0.00 Donation
Phone usage, fax, e0.25 mail
533.75
0.18 Mandatory procedure
2,271.24
18.33
0.00
1,178.55
0.28 Public awareness
250.00
92.25
0.37 Board Activities
33,000.
00
6,712.15
0.20
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