Elections and Boundaries
Department Application
• Elections and Boundaries Database (EBD) is built on an
application software called Visual Fox Pro it is a secure
database that is running on a network with a main server
and a backup server. The application has administrative,
registration and reporting functions.
• The Database (EBD) currently contains personal
information on electors’. (name/dob/address, etc.)
• These information are collected at the divisional offices
which are located country-wide and after the application
goes through a process of verification it is then
forwarded to the central office and data is inputted into
the EBD.
Administrative/Reporting
Functions
• Security Level Access from 0-4,
• Date Range Batch Control Report – Report transaction
within specific periods
• Deletion feature,
• Homonymous report – Brings up double registration
• Automation of electronic file format in .dbf and .xls –
Export data which are reproduce in either excel or
access
• Monthly Statistics on Registered Electors by Polling
Areas, Divisions, Municipalities, Genders and Districts
• Report Street Listing by Polling Area.
Registration Functions
• Consist of entering new electors
information in the system
• Change information such as
name/address/rectification of a Polling
Area/transfers.
• For any changes made the user can be
identified as a result of the security feature
embedded into the system.
Production of ID Cards and
Record Cards
• We currently have a Voter ID System where
photographs are taken with a polaroid camera.
• We outsource the ID cards and the electors’
information is typewritten on each card.
• Laminating sheets are also purchased to
complete the production of the Voter ID Card
where pictures are manually cut and attached to
cards and finally laminated.
• We also outsource the blank record card where
elector’s information is also typewritten and
photograph is attached to the record card.
• All work is done manually and most documents
are produced in duplicates.
Source Documents
For Registration
• Belizean Birth Certificate
• Belizean or Commonwealth Passport
• Belize Naturalization Certificate
REPRESENTATION OF THE PEOPLE ACT, 1980
FORM NO. 6A
APPLICATION FOR REGISTRATION AS AN ELECTOR
To the Registering Officer for the Electoral Division
……………………………………………..
I……………………………………of……………………..
(Address)
Whose occupation is ………………….do hereby apply to be
Registered as an elector for the electoral division of…………
and do declare that the particulars entered on the reverse of
this FORM are to the best of my knowledge and belief and
belief true and correct in all respects.
I declare that I am not already registered as an elector nor
have I applied for registration as an elector in any other
Division.
………………………….
Signature of Applicant
Dated:………………
(The Particulars on the reverse of this form must be filled out
By or on behalf of the applicant)
APPLICATION FOR REGISTRATION AS AN ELECTOR
Applicant’s name in full
Surnames and style of title
Other names
2.(a) Applicant’s Address on the
relevant date
1.
(b) Applicant’s present Address
if different from above
(Mr. Mrs. Or Miss)………………………
……………………………………………
Number or Name……………………….
Street, Road, etc……………………….
City, Town, Village……………………..
Number or Name……………………….
Street, Road, etc………………………..
City, Town, Village……………………...
(C) Period of Residence in that
particular division
……………………………………………
3.(a) Was applicant aged 18 or over
on the qualifying date
Yes or No…………………………………..
(b) Applicant’s date and place of birth
………………………………………………
(c) Applicant’s height
…………………………………………
(d) Colour of eyes
…………………………………………
(e) Colour of skin
…………………………………………
4. Was applicant a British Subject
on the qualifying date
Yes or No………………………………….
5. Occupation of Applicant
…………………………………………….
The relevant date is the …………………………………………………..19……………………..
R.R. 10 (C)
REPRESENTATION OF THE PEOPLE ACT, 1980
FORM NO. 10
CERTIFICATE AS TO REGISTRATION
(to be completed in triplicate)
Electoral Division………………………………………………….Registration No……………………………….
This is to certify that the registration of……………………………………………………………………….
………………………………………………of………………………………………………………………..as an
(Name)
(Address)
Elector has been allowed by me and that all entries required to be made by me upon the identification
card of the said……………………………………………………………………………………………………..
Of………………………………………………………………………………………………have been made.
Dated this ………………… day of …………………………………………………………….19…………
………………………………….
Registering Officer.
To the above Registrant
You are required to have your photograph taken by the official photographer stationed at
………………………………………………………………..or by any other official photographer.
Take notice that your photograph must be taken in order that your registration may be completed.
Date photograph taken…………………………………………..
………………………………………….
Signature of Official Photographer
…………………………………………...
Signature or impression of Registrant
GOALS FOR NEW SYSTEM
• To continue to register voters country-wide capture of demographic data and photograph
which will be sent to a central location via a
secure link either across a Wide Area Network
(WAN) or a remote synchronized server
• To fully equip thirteen district offices with
compatible computer and signature pads, digital
cameras and tripods.
• To have each Computer linked to Elections and
Boundaries Database System via a Virtual
Private Network from our main server located at
our Central Office.
GOALS FOR NEW SYSTEM
• To introduce a new face to the ID card which will
be made from PVC Image Cards with some
security features mainly a laminating sheet with
our logo (ballot box) on the protected sheet.
• To facilitate the Record card process because
pictures will be sent directly to record card and
information entered into the system will distribute
itself on the various forms (triplicate, record card
and ID cards).
• To have all new electors information sent to a
central printing location.
ADVANTAGES
• Will cut cost of the production of all duplicate ID
cards also reduce the cost of photographs.
• It will help with a smoother facilitation of the
process, mainly cards will not be typewritten any
longer.
• Information will be electronically sent to the
forms for the ID cards and record cards.
• New ID cards will now be more credible and
fraudulent resistant which will open avenues to
be acceptable at various financial institutions as
a form of identification.
ADVANTAGES
• One entry into the EBD system that will be captured on
all relevant forms.
• Creating a Wide Area Network will physically link all sub
office to the central office where the server is located.
• This link will produce fewer delays for registration and
the production of ID cards and enhance security features
when it comes to transferring of electors.
• Registering officers will have access to view
photographs and other pertinent information of every
elector despite the electoral division the elector is
registered in.
WHAT ARE WE
LOOKING FOR
• A complete registration solution:
• A software application for capturing
photos, biometric data, personal details
from registrants and the issuing of high
quality ID cards and forms.
• We are looking for performance, reliability,
flexibility and security to accomplish our
goals.
• Not just a card issuing system, but a
complete data system.
CHALLENGES
• Amendment to law in line with
recommended changes;
• Stakeholder buy-in and political will.
• Lack of technical expertise within the
Department;
• Source of Funding.
THANK YOU FOR YOUR ATTENTION