University Mapping Initiative Results
June 10, 2009
Garth Anderson, Facilities Management (FM)
Nicholas Bartley, Space and Real Estate Management (SREM)
Todd Campbell, Medical Center
Scott Martin, Team Lead, Facilities Management
Julia Monteith, Office of the Architect
Bill Palmer, Office of the Architect
1
• Create a unified look and feel to all University maps
• Produce more consistent and accurate maps
• Reduce duplication of efforts producing maps
• Pool mapping/geographic information systems
resources including staff and equipment
• Raise awareness within the University community on
where or how to access, create, or request maps
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Goals and Objectives
2
• Perform external benchmarking of peer institutions
• Conduct an internal survey of University departments
working with maps
• Evaluate/ create a mapping request form (“work book”)
to streamline map production
• Develop communication recommendations to educate
the University community on where and how to obtain
mapping information and data
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Approach
3
• Maps and mapping practices
• Geographic Information Systems (GIS)
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Existing Conditions - Definitions
4
• Facilities Management
• Space & Real Estate Management
• Parking & Transit
• University Police
• Office of Major Events
• Health System (Marketing & Capital Development)
• Housing
• ITC (Voice Communications, Web Communications)
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Existing Conditions – Map Creators
5
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Standard Map Example
6
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GIS Map Example
7
• 24 institutions targeted – peers/subject experts
• Survey and interview of 20 institutions
• Uva practices/competency/organizations similar to
peers
• CADD and GIS main systems used in mapping
• Education/outreach managed in similar ad hoc manner
Evaluation/Assessment: External Benchmarking
8
Brigham Young University
Clemson University
Georgia Institute of Technology
Lewis & Clark College
Princeton University
Smith College
Southern Utah University
Stanford University
State University of NY, Stony Brook
University of Florida
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University of Iowa
University of Maryland College Park
University of Massachusetts
(Amherst)
University of Michigan
University of Nebraska-Lincoln
University of North Carolina at
Chapel Hill
Vanderbilt University, Virginia Tech
Yale University
External Benchmarking
9
• Survey developed – distributed to170 staff members
• 75 responses – 44 % rate with additional interviews
Results:
• No clear picture of where to obtain mapping
• Maps and related information are inconsistent, inaccurate, and not current
• Staff producing maps do not have formal training or mapping responsibilities
• Maps are created with very little consulting prior to their production
• Maps are created without the benefit of mapping software
• Significant time is spent producing maps (7-9% of employee’s time)
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Internal Benchmarking
10
• Create a standardized approach to order maps
• Establish standard maps to be used as basemaps
• Establish list of menu items that can be added to maps
for specific purposes / uses
• Establish system for ordering maps online
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Workbook Concept
11
• Promote and maintain an awareness of mapping and
GIS resources at the University
• Provide a web-based mapping portal to educate the
University community on available resources
• Provide information on maps at orientation or through
wallet size promotional materials
• Encourage academic collaboration with the use of maps
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Communications Plan
12
Current University WebMap
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Future University WebMap
Updated WebMap Capabilities
13
• Create a new University Mapping Office within FM
• Consolidate existing mapping/ GIS staff (4 FTE’s)
• New office focused on surface & utility features
• SREM & HS offices continue space management
• Further study is required
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Recommendations - Mapping Office
14
•
Centralize base mapping resources (surface & utilities)
•
Capitalize on other initiatives
•
Create highly interactive mapping/ GIS site
Benefits
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•
Facilitate creation of a UVA mapping “identity” with standard look and feel
•
Reduce labor demand on offices currently producing maps
•
Establish better map feature and data consistency
•
Create UVA-wide feedback loop for base map information
•
Create best possible mapping resources for students, faculty, staff, and visitors
•
Help minimize growing replication of mapping and GIS hardware and software
Recommendations – Centralize Resources
15
• Create a user self-service for maps
• Also create a user request form/ “Work Book”
Benefits
• Authorized University staff can self-serve maps
• Routinely requested maps can be preconfigured
• Data is more accurate
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Recommendations – Self-Service Maps
16
• Promote the availability of mapping & GIS resources
Including:
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•
Providing web-based Mapping Portal identifying mapping/GIS resources
•
Creating Print/web-based advertising (Cavalier Daily, the LINK, etc.)
•
Providing periodic announcements to user groups
•
Holding promotional events such as GIS Day, soliciting media coverage
•
Holding workshops educating users on how to create maps
•
Creating wallet-sized or postcard-sized card with mapping and GIS information
•
Providing mapping and GIS information at new employee orientation
•
Publicizing success stories
•
Exploring and encouraging Academic Collaboration
Recommendations – Communications
17
• Make new Mapping Office responsible for aerial flyovers
• 5-year minimum cycle recommended
Benefits
• Improves data consistency at a fundamental level
• Minimizes or eliminates coordination issues
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Recommendations – Aerial Flyovers
18
• Space Information
•
Regular meetings between new Mapping Office, SREM, and HS
• Evaluate specific space management software
Other Technologies
•
Pictometry - 3D imaging of surface features
•
Building Information Modeling (BIM) - 3D modeling of systems and related data
•
Light and Detection And Ranging (LIDAR) - Elevation, vegetation, and canopy
information
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Recommendations – Further Study
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LIDAR Example
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BIM Example
21
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Online GIS Tool Demonstration
22