Name
Matrix Number
Faculty
Course
Name of Programme
No. kelulusan
Proposal
Date
Place
Position hold in the
programme
Soo Ching Ting
A146939
Pharmacy
Pharmacy
Program Gema Amal Insan (GAIN) 2013/2014
DN00011/2014
Persatuan Mahasiswa Fakulti Farmasi (PMFFar)
1 Mac 2014 – 29 Mac 2014
1. Tasik Titiwangsa
2. Dewan Serbaguna Kolej Tun Syed Nasir
UKMKL (DSBG KTSN)
3. Rumah Kasih Nurul Hasanah, No 1Jalan
Pimping Kanan, Ukay Height 68000 Ampang,
Selangor
Treasurer I
1. I did the budget of the programme.
 I ordered all the Excos who had to
spend money to run the programme to
give the estimated amount to me.
 I made the budget using Microsoft
Word.
 However, in the first budget, the total given expenditure
has exceeded the expected income that include
 advancement of RM800.00 from Persatuan Mahasiswa
Fakulti Farmasi (PMMFar)
 RM300.00 from Jabatan Perkhidmatan Pelajar (JPPel)
 participation fees from Run To GAIN,
 entry fees from Malam Citra Seni and
 marketing earnings.
 Hence, the monitors from PMMFar 2013/2014 helped me to
reduce the expenditure according to the real expenditure of
GAIN 2012/2013.
 From this, I learned to be a leader. I learned planning
involves setting goal which is making sure the
expenses are within the budget.
1.1 Budget of GAIN prepared by me.
LAMPIRAN D
BAJET PROGRAM GEMA AMAL INSAN
1. ANGGARAN PENDAPATAN
PERKARA
PENDAPATAN (RM)
JUMLAH
(RM)
20.00 x 300
6000.00
6.00 x 300
1800.00
-
-
JPPel
200.00
200.00
PMFFar
800.00
800.00
Yuran :
1)
Run To Gain
-
Peserta
1)
Malam Citra Seni
-
Tiket masuk
1)
Khidmat Masyarakat
Pemasaran
1)
Run To Gain
200.00
200.00
2)
Malam Citra Seni
150.00
150.00
3)
Khidmat Masyarakat
200.00
200.00
Jumlah Keseluruhan
9350.00
2. I have ordered the Treasurer II, Jasmin to
open a CIMB account with an ATM card.
 The account was useful to the participants of Run To
GAIN who wished to bank in the participant fees.
 The account also useful for the sponsors who liked to
sponsor our programme to bank in the amount of
sponsorship.
 From this, I learned to be a leader. I learned to
command involves giving instructions to
Treasurer II to open a bank account.
3. I have applied the advancement of RM800.00 from
Persatuan Mahasiswa Fakulti Farmasi (PMMFar).
 I had filled the form which I took from Bahagian
Kewangan UKM.
 I passed it up with Kertas Kerja of GAIN to Bahagian
Kewangan.
 After a few weeks, Bahagian kewangan had sent me an
email that they had banked in the money into my
account.
 Because of Exco of Marketing requested modals to
earn money, so I have given them RM600.00 from the
RM800.00 that I get from PMFFar.
 From this, I learned to be a leader. I learned to be
initiative in applying the advancement.
3.1 Email sent by Bahagian Kewangan that they had banked in the
advancement of RM800.00 into my account.
4. I had made a financial report using
Microsoft Word.
 I recorded all the income values from sources such as
contribution from
 PMFFar
 Ukm Kesihatan,
 excos which each excos contributed RM10.00
 JPPel
 IM4U
 and individual contribution
 participation fees of Run To Gain
 ticket selling of Malam Citra Seni
 Exco of Marketing who have earned income through sales
 We have also organized donation activity to collect
fund to Rumah Kebajikan Nurul Hasanah.
 PMFFAr have contributed advancement of RM800.00
for our programme, hence after the programme, we
plan to return about 10% of total income to PMFFar so
that Faculty of Pharmacy can use the money to
organise other activities.
 Part of the balance has to donate to the Rumah
Kebajikan Nurul Hasanah and another part of the
balance has to be given to treasurer of Pharmnite
which organised by Faculty of Pharmacy every year.
 Whenever any exco requested money to buy stuffs for the
use of programme, I gave them the amount and recorded in
the report.
 Some excos decided to use their own money to buy the
stuffs, and then only claim from me after the programme
ended.
 I always reminded the excos to keep the receipts to be as
evidences in the financial report.
 I recorded cost of every item bought by excos.
 For one subprogramme, I recorded the items according
different exco.
 I had to total up the amount of expenditure for each
subprogramme.
 I had completed the financial report working together with
Treasurer II, Jasmin.
 From this, I had learned to be a leader. I had lead
Treasurer II to complete the financial report together.
4.1 Financial report of GAIN 2013/2014 prepared by me
LAPORAN KEWANGAN PROGRAM GEMA AMAL INSAN (GAIN)
PENDAPATAN
Perkara
Jumlah (RM)
Sumbangan PMFFAR
800.00
Sumbangan UKM Kesihatan
300.00
Jualan tiket Malam Citra Seni
743.00
Yuran penyertaan Run To Gain
2993.85
Exco Pemasaran
220.40
Sumbangan Exco
197.40
Sumbangan JPPEL
300.00
Sumbangan Pusat Khidmat Masyarakat Titiwangsa
500.00
Sumbangan IM4U
1200.00
Sumbangan Persendirian
600.00
Jumlah
7854.65
TABUNG AMAL
Perkara
Jumlah (RM)
Kutipan pertama
Kutipan kedua
Kutipan ketiga
Jumlah
Baki:
1)
Pendapatan (-) perbelanjaan:
RM7854.65 – (RM1768.35 + RM1392.40 + RM224.30)
= RM4469.60
2)
Pulangan kepada PMFFAR sebanyak RM 200
RM4469.60– RM200 = RM4269.60
Baki akhir adalah sumbangan kepada Tabung Amal sebanyak RM4269.60
70.00
176.00
146.00
392.00
5. I have collected all the receipts.
 I pasted all the receipts on the A4 paper printed with
format.
 The receipts will be as attachment in the financial
report.
 All the receipts must be verified by Mr Munzir
Zainudin (Principal Assistant Registrar).
Mr Munzir Zainudin
 I had to prepare formal letters to the parties who did
not have receipts such as the performers at
subprogramme Malam Citra Seni who are
Hafiz Zainal
Kumpulan Caklempong Sekolah Menengah Sains
Alam Syah
Kelab Seni Warisan UKM.
 The formal letters will be as evidences that we had
expend the money for the use of the programme.
5.2 Format of attachment of receipts and the receipts must be
verified by Mr Munzir Zainudin (Principal Assistant Registrar).
5.3 Formal letter prepared by me to the performer at Malam Citra Seni, Hafiz
Zainal as an evidence we had paid him performance fee.
6. I requested signature and verifying of financial
report from Dr. Mohd. Hanif Zulfakar who was the
monitor of GAIN 2013/2014.
 I passed the financial report to Administrative
Assistant Officer, Mr Adnan Abdul.
 Mr Adnan helped me to passed the financial report to
the dean of Faculty of Pharmacy, Prof. Dr. Ibrahim bin
Jantan to verify the financial report as well.
Mr Adnan Abdul
7. I prepare a simpler financial report that had the
evidence that our activity had spent the whole
amount of advancement of RM800.00 from PMFFar .
 I also prepared a formal letter is about verification of
using advancement of RM800.00 from PMFFar.
 I obtained signature from Dr. Mohd. Hanif Zulfakar,
then submitted the financial report and related
receipts along with the letter to the office.
 The letter was signed by Mr Munzir Zainudin.
 After that, I submitted the financial report together
with the letter to Bahagian Kewangan as a proven that
our committee had used the whole amount of
advancement to carry out the activity.
7.1 Financial report prepared by me that prove our excos had
expended the whole amount of advancement of RM800.00 from
PMFFar.
LAPORAN KEWANGAN PROGRAM GEMA AMAL INSAN (GAIN)
PENDAPATAN
Perkara
Jumlah (RM)
Sumbangan PMFFAR
800.00
PERBELANJAAN
Bil
1
2
3
Tarikh
28/02/14
26/02/14
4
5
6
7
8
9
10
11
18/02/14
18/02/14
14/02/14
14/02/14
16/02/14
24/02/14
28/02/14
28/02/14
12
20/02/14
13
16/03/14
14
15/01/14
28/02/14
Perbelanjaan
Air mineral
Glucolin orange
Gula, teh,
glucose
PVC
Sponge
Mural colour
Kain
Safety Pins
Goodies bag
Getah
Hamper VIP
Cetakan sijil
peserta
Sampul surat
Sewa Tapak
Tasik
Titiwangsa
JUMLAH
LAMPIRAN
4
4
4
No Resit
04
05
Perincian
28X RM 8.50
2X 10.90
06
60.85
5
5
5
6
6
7
8
9
10&11&12
07
07
08
09,10&11
12
13
14&15
16&17
3.50
2.50
35.60
51.00
15.00
175.00
18.60
3.40
18,19&20
38.20
12
13
21
28.80
22
200.00
4X RM8.90
500XRM0.35
6X RM3.10
Jumlah (RM)
238.00
21.80
892.25
7.2 Formal letter prepared by me which was about our excos had
used the whole amount of advancement of RM800.00 from PMFFar.
 After a few weeks, Bahagian Kewangan posted a formal
letter to my house which is a statement of advance
clearance.
7.3 Formal letter and statement of clearance sent by Bahagian Kewangan
that prove that the expenditure of our programme is RM800.00.
8. I prepare a simpler financial report that had the
evidence that our activity had spent the whole
amount of advancement of RM300.00 from JPPel.
 When our committee has obtained approval from
JPPel to organise our programme, JPPel had given us
advancement of RM300.00.
8.1 Approval letter from JPPel that permit organisation of Gain
2013/2104. On the letter also states advancement of RM300.00 from
JPPel.
 However, at first, we could not get the cash.
 We only could claim the advancement after the




programme.
Hence, my work was to prove that our excos had spent
RM300.00 to carry out the programme.
I filled in one form that is about delivering of financial
report to JPPel.
I submitted the form along with financial report and
related receipts and letter of approval to carry out this
activity to JPPel.
After JPPel had approved it, they sent to Bahagian
Kewangan to pay the money to me.
8.2 Financial report prepared by me that prove our excos had used
more than RM300.00 to carry out the programme to claim the
advancement form JPPel.
LAPORAN KEWANGAN PROGRAM GEMA AMAL INSAN (GAIN)
PENDAPATAN
Perkara
Jumlah (RM)
Sumbangan JPPEL
300.00
PERBELANJAAN
Bil
1
2
3
Tarikh
28/02/14
21/02/14
28/02/14
Perbelanjaan
Baner
Cawan kertas
Roti
JUMLAH
LAMPIRAN
1
2
3
Perincian
1 X RM 36.00
450X RM 0.60
Jumlah (RM)
36.00
25.20
270.00
331.20
8.3 Form that I filled in and submitted to JPPel to claim the
advancement of RM300.00 from JPPel.
 Bahagian Kewangan had sent me an email states that
they had banked in the amount of RM300.00 into my
Bank Islam account.
 Then I took out the money and put it back into GAIN’s
account.
 From this, I learned to be a team player. I learned
to be responsible in order to complete assigned
tasks.
8.4 Email sent by Bahagian Kewangan that they had banked in
RM300.00 into my account.
9. On 28 May 2014, I paid back the money to
the excos who had used their own money to
buy stuffs for the activity.
 I returned the money according to the receipts which
they passed to me.
9.1 I paid back the money to Exco of Souvenir, Nur
Rosyidah binti Maidin.
10. On 21 April 2014, I presented the financial report in
front of all Majlis Tertinggi, Excos and Dr. Mohd.
Hanif Zulfakar during reflection meeting at BSH4.
 I presented about the money we had earned after
deducted the expenses with treasurer II, Jasmin Jailani
binti Anverdeen.
 Dr. Mohd. Hanif Zulfakar promised to give us
RM300.00 himself as an award that we had organised
this activity successfully.
10.1 I presented the financial report in front of all Majlis Tertinggi,
Excos and Dr. Mohd. Hanif Zulfakar during reflection meeting.
Except taking part in my own job
scope, I had also helped out at
each subprogramme.
11.On 1 March 2014, I helped out at the counter
of registration of participants of Run To Gain.
 I was responsible to give the registration numbers, T-
shirts and lucky number used in lucky draw to the
participants.
 Every participant had to pin the registration number
on their T-shirts.
 Besides, I also responsible in keeping the registration
fees paid by the participants.
11.1 I was responsible to give the registration numbers, T-shirts and
lucky number used in lucky draw to the participants at the counter
of registration during subprogramme Run To Gain.
 After the programme ended, I helped to clean DSBG. I
helped to arrange the chairs and place them back into
the store.
 From this, I learned to be a team player. I learned
to collaborate with other excos in order to
complete assigned tasks.
After Run To Gain ended,
I helped to arrange the
chairs at DSBG and place
them back into the store.
12. On 22 March 2014, I helped out at
subprogramme Malam Citra Seni.
 I helped to monitor at the counter of registration. I
make sure all the audience had register their name as
attendance will award them merits. I helped to tie the
ticket on the hand of audience.
I helped to monitor at the
counter of registration
during Malam Citra Seni.
12.2 I helped to tie the ticket on the hand of audience at Malam Citra
Seni.
 After the programme ended, I helped to clean Dewan
Serbaguna KTSN. I helped to tear down the
decorations.
 From this, I learned to be a team leader. I learned
to monitor the progress at the counter of
registration.
I helped to tear down the
decorations after the
programme ended.
13. On 23 March 2014, during subprogramme Khidmat
Masyarakat, I worked as a volunteer at Rumah Kasih Nurul
Hasanah, an orphanage house.
 When we arrive at the orphanage house, I helped to move the stuffs from the bus to












the house.
Firstly, we had an ice breaking session with the orphans.
Then, we had been arranged into different groups.
We played animal puzzle with the orphans.
Then, we played a few games with the orphans such as ‘lari ikat kaki’, chicken dance
and singing.
I taught the orphans to design and make cards. We made the cards together.
We played games again such as ‘Telur Ayam Dinasour’, ‘Nenek Bongkok Tiga’ and
‘Bola Kertas’.
We had a mini exploration.
Then, we played ‘Bola Beracun’ together.
I edited the music needed for the games with excos of relation.
Then, our director, Hafiz gave gifts to the orphans.
Finally, we took photos with them.
From this, I learned to be a team player. I learned to interact effectively with
other excos as well as the orphans.
13.1 I helped to
move stuffs with
other excos.
13.2 I taught the orphans colouring.
13.3 I played animal puzzle with the orphans.
13.4 I made cards together with the orphans.
13.5 I played ‘Nenek Bongkok Tiga’ with the orphans.
13.6 I involved in the mini exploration with the orphans.
13.8 I edited the music needed for games with Excos of
Relation.
13.8 Pengarah, Hafiz gave the present to the orphan.
13.9 Photo session with the orphans.