Presentation to the Portfolio
committee
18 August 2006
Presented by Kgabo Hlahla, GITO, Department of Home Affairs
DEPARTMENT OF HOME AFFAIRS
OUR INFORMATION SERVICES
DELIVER AT SPEED & WITH
MOMENTUM BY A FOCUSED
“FLICK OF THE WRIST”

Brefing by the Department on HANIS
flick the wrist, and deliver quality at speed
2
DEPARTMENT OF HOME AFFAIRS
OUR INFORMATION SERVICES
DELIVER AT SPEED & WITH
MOMENTUM BY A FOCUSED
Historical Background to HANIS





“FLICK OF THE WRIST”
Tender published in 1996 by the State Tender
Board.
The scope of the tender was
 AFIS
 ID Bar Code Card
 Systems Integration
When the tender was awarded the ID bar coded
card was removed
The two parts that were awarded were valued at
R800 million.
The value over five year period was based on R6
exchange rate.
flick the wrist, and deliver quality at speed
3
DEPARTMENT OF HOME AFFAIRS
……





OUR INFORMATION SERVICES
DELIVER AT SPEED & WITH
MOMENTUM BY A FOCUSED
“FLICK OF THE WRIST”
Historical Background to HANIS
The tender closed in March 1997 and was
awarded in 1999
The contract was for five years from the date
of site readiness
The year 2000 was the year of site preparation,
refurbishment, and infrastructure upgrade e.g.
raising floors, putting fire extinguishers, etc,
and creating a dust free zone.
On the 15th of March 2001 the contract was
signed.
This meant that the end of the contract was to
be March 2006
flick the wrist, and deliver quality at speed
4
DEPARTMENT OF HOME AFFAIRS
Basic System Commissioning
OUR INFORMATION SERVICES
DELIVER AT SPEED & WITH
MOMENTUM BY A FOCUSED
“FLICK OF THE WRIST”
On 18 February 2002 a significant
milestone was achieved.
 The Minister unveiled the HANIS plaque on
this day.
 The system was officially handed over to
the Department for use by the Contractor.
 At this stage the system handled 500
applications per day.

flick the wrist, and deliver quality at speed
5
DEPARTMENT OF HOME AFFAIRS
OUR INFORMATION SERVICES
DELIVER AT SPEED & WITH
MOMENTUM BY A FOCUSED
“FLICK OF THE WRIST”
DEVELOPMENTS WITHIN HOME AFFAIRS
Soon after the launching of the BSC the
Chief Director IT resigned, The DG’s
contract expired, the HANIS project
Manager resigned, thus leaving a huge
gap in the ICT arena at DHA
 In 2003 a new Director-General was
appointed, a new vision and direction
crafted in the focus of Turnaround
Strategy, giving greater impetus to the
HANIS project and whole DHA ICT.

flick the wrist, and deliver quality at speed
6
DEPARTMENT OF HOME AFFAIRS
OUR INFORMATION SERVICES
DELIVER AT SPEED & WITH
MOMENTUM BY A FOCUSED
“FLICK OF THE WRIST”
…………DEVELOPMENTS WITHIN HOME AFFAIRS

New branches were created, among them
Information Services, in line with the
Turnaround Strategy and the ITingwe vision.
 On the 15th of September 2004, GITO was
appointed within the context of the turn around
strategy
 At that time very little was happening in the
Information Services, the budget expenditure
was seating at about 5% overall and 0% on
some line items.
 HANIS absorption was 2.2 million records.
flick the wrist, and deliver quality at speed
7
DEPARTMENT OF HOME AFFAIRS
OUR INFORMATION SERVICES
DELIVER AT SPEED & WITH
MOMENTUM BY A FOCUSED
Back Record Conversion





“FLICK OF THE WRIST”
BRC was born (an 18 month project ,from date
of site readiness).
The contractual obligation was 65000 records a
day, to complete in September all non-case
records/files
The digitization of such records was completed
in June 2006
We are now digitizing CASE files/records, and
we will close off the project end of September
2006.
As at 31 July 2006, about 26.8mil records have
been digitized (left with less than 2mil)
flick the wrist, and deliver quality at speed
8
DEPARTMENT OF HOME AFFAIRS
OUR INFORMATION SERVICES
DELIVER AT SPEED & WITH
MOMENTUM BY A FOCUSED
HANIS upgrade

“FLICK OF THE WRIST”
Upgrades on HANIS




HANIS disaster recovery system installed and now
up and running
System can now absorb 15000 records daily as
opposed to the original 5000
We are now adding a functionality to deal with
Refugee Live capture. This will solve the current
Refugee System problems.
We target to start rolling out the Refugee system
solution from November this year to about 200
users in all refugee reception, and are scheduled to
complete the rollout in March 2007.
flick the wrist, and deliver quality at speed
9
DEPARTMENT OF HOME AFFAIRS
OUR INFORMATION SERVICES
DELIVER AT SPEED & WITH
MOMENTUM BY A FOCUSED
Financials
“FLICK OF THE WRIST”
From inception of the project the
Department spent about R1.2bil as at
end of June 2006
 The maintenance contract per annum for
the next three years is about R27.3mil
 Further costs anticipated are for the
replacement of the old machines
between now and the next three years to
the value of about R200mil

flick the wrist, and deliver quality at speed
10
DEPARTMENT OF HOME AFFAIRS
OUR INFORMATION SERVICES
DELIVER AT SPEED & WITH
MOMENTUM BY A FOCUSED
HANIS SYSTEM OBJECTIVES

“FLICK OF THE WRIST”
Original objectives
– Issue an ID Card to each and every South
African
– Ensure that only one ID is issued to one
person
– Re-issue ID Cards due to loss or damage
– Provide hard copy verification based on
paper request form
– Provide on-line and off-line verification of
an individual for public and private sector
flick the wrist, and deliver quality at speed
11
DEPARTMENT OF HOME AFFAIRS
Further BENEFITS ACCRUED AS A RESULT OF THE
INVESTMENT
OUR INFORMATION SERVICES
DELIVER AT SPEED & WITH
MOMENTUM BY A FOCUSED
“FLICK OF THE WRIST”
Reduction of duplication
 Online verification
 Business continuity and data recovery
possible in case of disaster
 Fraud reduction achieved
 This is the largest citizen finger print
database in the whole world, making us
the envy of many nations and opening
many possibilities.

flick the wrist, and deliver quality at speed
12
DEPARTMENT OF HOME AFFAIRS
OUR INFORMATION SERVICES
DELIVER AT SPEED & WITH
MOMENTUM BY A FOCUSED
“FLICK OF THE WRIST”
Security
of
enabling
documents
Face value document security
(Face value document security)
flick the wrist, and deliver quality at speed
13
DEPARTMENT OF HOME AFFAIRS
OUR INFORMATION SERVICES
DELIVER AT SPEED & WITH
MOMENTUM BY A FOCUSED
“FLICK OF THE WRIST”
WHO AM I ONLINE (I am I said) Task Teams:
The WHO AM I ONLINE (I am I said) project has 4 task
teams namely:




Blueprint: responsible for all security features and designs for
enabling documents with accompanying supporting tools,
techniques and processes;
Process: primarily responsible for business requirements,
processes and business rules. This team will also ensure the
delivery of the integrated core business application as per
requirements. The team is also responsible for all User
Acceptance Testing;
Change Management: responsible for all change management
activities including training and communications.
System Interface and Rollout: responsible for all technical
requirements including addressing all interface and integration
requirements with overall system rollout plan.
flick the wrist, and deliver quality at speed
14
DEPARTMENT OF HOME AFFAIRS
OUR INFORMATION SERVICES
DELIVER AT SPEED & WITH
MOMENTUM BY A FOCUSED
“FLICK OF THE WRIST”
WHO AM I ONLINE (I am I said) Project
Blueprint Task Team
Prepared on the 14th of August 2006
flick the wrist, and deliver quality at speed
15
DEPARTMENT OF HOME AFFAIRS
OUR INFORMATION SERVICES
DELIVER AT SPEED & WITH
MOMENTUM BY A FOCUSED
“FLICK OF THE WRIST”
The Objectives of BLUEPRINT Task Team

A fundamental revitalisation of all enabling documents
(‘face value’ documents including passports, identity
documents, certificates, permits, warrants, etc.)
entailing:

New security design with corporate identity;
Advanced security features both physical and electronic;
Rationalising of the physical un-personalised base material as
follows:
 Books and cards,
 Printed permits and certificates on A4 size paper,
 VISA labels, and
 Temporary Residence Permits printed directly on permits;
Establishment of a forensic laboratory; and
Provisioning of specialised equipment and tools for evidence
gathering.




flick the wrist, and deliver quality at speed
16
DEPARTMENT OF HOME AFFAIRS
OUR INFORMATION SERVICES
DELIVER AT SPEED & WITH
MOMENTUM BY A FOCUSED
“FLICK OF THE WRIST”
BLUEPRINT Task Team Objectives cont’d:
An all encompassing review and re-alignment of all pieces
of legislation administered by the Department to enable
the technological solutions introduced, especially :
 13-digit ID number for all persons;
 Fingerprints to be generalized to biometrics; and
 Digital photographs on all enabling documents.
 Generalisation of the identification act to apply to all
persons in terms of capturing biometrics;
 Capturing fingerprints and other biometrics for all
persons including visitors;
 National Population Register to include visitors, illegal
foreigners, refugees, etc.;
flick the wrist, and deliver quality at speed
17
DEPARTMENT OF HOME AFFAIRS
OUR INFORMATION SERVICES
DELIVER AT SPEED & WITH
MOMENTUM BY A FOCUSED
“FLICK OF THE WRIST”
Governance Structure
Project
Steering
Committee
Programme
Management
Office
Information
Services
Governance
Blueprint
Project
Management
Committee
Blueprint
Technical
Team
Project
Management
Committee
System Interface
&
Roll-out Team
Change
Management
Team
flick the wrist, and deliver quality at speed
Process Team
18
DEPARTMENT OF HOME AFFAIRS
OUR INFORMATION SERVICES
DELIVER AT SPEED & WITH
MOMENTUM BY A FOCUSED
“FLICK OF THE WRIST”
Stakeholders for Blueprint Task Team
Participant
Purpose & Responsibilities
Information Services
Project Management and Technical Support
Communications
Change Management, Corporate identity and
corporate colours
HRD
Change Management and Training
Legal Services
Legislation Alignment
NIA
Security Design & Overall Security Advice
GPW
Production
Civic Services
Business Requirements
NIB
Business Requirements
SITA
ICT Advice, ICT House of Value
DHA Security
Overall Project Security
flick the wrist, and deliver quality at speed
19
Key Dates for Blueprint Task Team
Item
Theme
Design
Cards
30/09/2006
31/12/2006 31/03/2007
Books
31/10/2006
31/01/2006 31/03/2007
VISA
31/01/2007
31/03/2007 31/05/2007
TRP
30/11/2006
28/02/2007 31/03/2007
Supporting 31/10/2006
Items
31/12/2006 31/03/2007
flick the wrist, and deliver quality at speed
DEPARTMENT OF HOME AFFAIRS
OUR INFORMATION SERVICES
DELIVER AT SPEED & WITH
MOMENTUM BY A FOCUSED
“FLICK OF THE WRIST”
Ready for
Production
20
DEPARTMENT OF HOME AFFAIRS
OUR INFORMATION SERVICES
DELIVER AT SPEED & WITH
MOMENTUM BY A FOCUSED
“FLICK OF THE WRIST”
Blueprint Task Team Deliverables
• Forensic laboratory;
• Specialised equipment and tools for
evidence gathering;
• New Security Designs for all Enabling
Documents; and
• Reviewed legislation.
flick the wrist, and deliver quality at speed
21
DEPARTMENT OF HOME AFFAIRS
OUR INFORMATION SERVICES
DELIVER AT SPEED & WITH
MOMENTUM BY A FOCUSED
SITA and Home Affairs relationship

“FLICK OF THE WRIST”
In our brief interaction with the
intervention team and the two parties,
i.e. SITA and DHA, there were
relationship problems identified. The two
entities are working together, having a
normal customer/Strategic partner
relationship with all its nuances.
flick the wrist, and deliver quality at speed
22
DEPARTMENT OF HOME AFFAIRS
OUR INFORMATION SERVICES
DELIVER AT SPEED & WITH
MOMENTUM BY A FOCUSED
The End: WHO AM I ONLINE
“FLICK OF THE WRIST”
Thank You
flick the wrist, and deliver quality at speed
23