ST. ELIZABETH’S CENTRE
JOB DESCRIPTION
Job Title:
Payroll Officer
Location:
Finance Department
Responsible to:
Finance Manager
Scope of Job
To be responsible for the accuracy and completeness of the St Elizabeth’s payrolls and
sick leave records.
To be responsible for the preparation and production of the monthly payrolls and
related reports working to very strict deadlines to ensure payment in accordance with
contracts of employment.
All staff have a responsibility for safeguarding and promoting the welfare of children,
vulnerable adults and young people.
The post-holder will be expected to carry out the duties within the ethos of the
Daughters of the Cross of Liège and the spirit of St. Elizabeth’s Mission Statement.
Main Duties and Responsibilities
1. Producing accurate and complete payrolls and reports for all St Elizabeth’s monthly
paid employees in accordance with current legislation, policies and procedures.
2. Keeping up to date with all legislation affecting payroll including PAYE income tax,
NI, SSP, SMP and all other statutory deductions and adjustments.
3. Liaising with Human Resources concerning the implementation of all changes to
policies, procedures, pay scales and grading etc. which affect payroll.
4. Training Heads of Department and others authorised to approve payroll information
so they are kept up-to-date with St Elizabeth’s Centre payroll policies and
procedures - including sickness returns, timesheets, starters & leavers.
5. Acting on correctly authorised documentation received for starters, leavers, and all
other pay adjustments including P45’s, P46’s and bank details.
6. Responsibility for end of year procedures for all payrolls and submission of RTI.
7. Keeping up to date records regarding sick pay, SSP and SMP, SPP and court
orders.
8. Implementing data regarding Annual pay awards and salary increments and
calculation of payments and deductions from salary.
9. Calculating payments of annual leave based on entitlement notified by Heads of
Departments when staff leave.
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10. Liasing with Government departments regarding enquiries on all payroll issues
11. Dealing with management and staff payroll queries.
12. Responsibility for the monthly calculation of Tax and NI for payment to HMRC by
the due dates
13. Administration of all pension schemes including responding to queries on
contributions.
14. Management reporting on staff payroll data i.e. statistics, trends, departmental
turnovers etc.
15. Account for all cash and cheque receipts.
16. Manage petty cash and imprest account reimbursement and liaise with G4S on
cash collection.
17. Support finance manager on month end reconciliations and postings.
The duties and responsibilities outlined above do not represent a full list of the tasks the
post-holder will be expected to perform. Also it is recognised that the duties of all
posts are subject to change from time to time.
Minor alterations to duties, and performance of similar tasks within the scope of, and at
the same level as normal work, will be necessary.
The Finance Manager will consult the post-holder before major changes to duties and
responsibilities. Reasonable notice and appropriate training will be given before any
such changes are implemented.
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