FLINDERS UNIVERSITY
Contractor Safety
Information Sheet for Cost Centres
1.
Introduction
The Flinders University is committed to the health and safety for Staff, Students, Visitors
and contractors working on its premises.
The safety requirements for Contractors are set out on the University website as
shown:
Contractor Safety Policy
http://www.flinders.edu.au/ppmanual/property/contractorsafety.html
Work Health and Safety Management System Policies
http://www.flinders.edu.au/ppmanual/health-safety/
For further information about how contractor safety
http://www.flinders.edu.au/campus/buildings-and-property/contractor-safety.cfm
2.
Who is a Contractor?
A Contractor is a person, partnership or company engaged to carry out work on
Flinders University premises.
It does not include people who are on the Flinders University payroll.
A Contractor may be an individual or may be a company that employs a few or
many workers.
Work on University premises may include building and construction work,
maintenance, service of equipment, setting up staging, sound equipment, consultants
working on University premises, cleaning, catering, photography – anything that
requires a person to work on site.
The current procedures do not apply to delivery drivers/couriers who are simply
delivering or collecting goods to and from University premises.
3.
Registering contractors
Contractor registration is the process used to verify and document that proposed
contractors meet safety and insurance requirements.
Contractors requiring registration need to complete one of the three Contractor
Agreement Forms available:
 Building/Trades (for hands on work/ trade type work)
 Consultancy/General (for work that provides advice, training, photography
type work)
 Food and Beverage/Caterers.
If you need assistance in deciding which form is appropriate for the contractor you
wish to engage then contact the Project Officer Buildings and Property.
Email the appropriate form to the contractor you wish to register. It is important that
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they understand that the mandatory documentation requested and the minimum
Public Liability Insurance level is not negotiable. Once they have completed and
signed the form they should return it and the associated documentation
electronically to the B&P Project Officer or to building.property@flinders.edu.au.
The Director, Buildings and Property (or delegate) is responsible for approving the
registration of contractors. Once all the documentation has been checked and
approved the contractor can be engaged to commence work.
5.
Is this Contractor is Registered?
Before engaging a Contractor you must consult the database to ensure that they are
currently registered.
A contractor who is not on the database is not registered and therefore must not do any
work on University premises.
If after checking the database the contractor is not listed then you will need to
download and forward the appropriate Contractor Agreement Form to the contractor.
Note that this process, including getting the information back from the contractor
could take from several days to several weeks.
6.
Contractor is Registered but Insurance has expired
If after checking the database the contractor is listed but their Public Liability
insurance is about to or has expired then they will need to forward a copy of
their current insurance certificate to the B&P Project Officer or to
building.property@flinders.edu.au.
7.
University Responsible Persons
University Responsible Persons are the University staff members responsible for
arranging a contract for work, service of equipment, setting up an event
engaging the servic e s of any contractor.
The Responsible Person is accountable to ensure:
•
Selecting Contractors on the basis of their commitment and competence in
WHS issues as well as their suitability for carrying out the required work;
•
Registration of contractors according to Flinders University guidelines;
•
Providing Contractors with information about potential hazards of the
environment in which they will work to enable them to determine an
appropriate safe system of work;
•
Local area induction;
•
Ensuring any required permits, license’s, insurance and safe work method
statements are current and appropriate for the work being carried out;
•
Ensuring that workers coming on site have been advised and have
undertaken the Flinders University Induction.
•
Monitoring Contractor performance and ensure that work on University
premises and/or in University controlled areas is carried out in a safe
manner;
•
Ensuring any incidents that occur are reported to the WHS Unit.
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If you organise work or projects through the Buildings and Property Division, Project
Delivery or Maintenance Departments, the relevant B&P staff delegated this work will
be the Responsible Person.
8.
Site Attendance
Workers arriving on University premises must contact the Responsible Person to
obtain an authorised contractor pass and arrange access to the site. If they are
engaged to work over a number of days or weeks, then they are required to report
daily to the Responsible Person.
There are two electronic sign in locations for the Bedford Park campus located in
the Registry Building ground floor and the Maintenance office next to car park 9.
Contractor Workers must wear the contractor pass at all times whilst on the premises
and must return them to the point of issue at the end of attendance at the premises.
9.
Local Area induction
Responsible Persons must give workers local area induction, including providing
them with information about potential hazards in the area where they will work. This
form is the Contractor Work Area Orientation Checklist and Cost Centres must keep
these completed forms on file
The form is available on the Contractor Safety website at:
http://www.flinders.edu.au/campus/buildings-and-property/contractor-safety.cfm
10.
Job Safety Analysis and/or Safe Work Method Statement
Before starting work, the worker must complete a site specific Job Safety Analysis
and/or a Safe Work Method Statement (SWMS) for the work to be undertaken. The
Contractor Work Area Orientation Checklist requires Responsible Persons to record
that contractor workers have done this.
11.
Safety Inspections
Responsible Persons are required to monitor workers performance to make sure that
work on University premises is carried out in a safe manner and that any hazards are
controlled appropriately. Please use the Contractor Spot Check form to record your
checks.
The nature and frequency of this monitoring will depend on the level of risk
associated with the work.
12.
Further enquiries
For more information please contact Genny Heartfield Project Officer Buildings
and Property Ext: 15085, email: genny.heartfield@flinders.edu.au or Peter
Lockett Associate Director Facilities and Property Management
peter.lockett@flinders.edu.au
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