Job Title: HR Representative
Department: Human Resources / 51
Reports To: Sr. Manager Human Resources
FLSA Status: Exempt
Location:
Orthodox
Prepared By:
A. Skalisky
Prepared Date: 1/6/16
Approved By: A. Skalisky
Approved Date:
Summary
The Human Resources Representative will provide support for a wide variety of human resource activities
and employee services. Perform professional level HR generalist work and carries out responsibilities in
one or more functional areas, such as, employee relations, benefits, HRIS analytics, staffing, payroll
support for site and HR general support functions.
Essential Duties and Responsibilities
HR General:
The HR Representative must be sensitive to company culture, employee goodwill, and the business needs.
Assist with recruitment, interviews, evaluation, and selection with management to fill vacant positions.
Participate in execution of orientation programs and procedures for new employees.
Respond to inquiries regarding policies, procedures and programs.
Prepare employee separation notices and related documentation, and conduct exit out processing.
Update employee files to document personnel actions and provide information to HRIS/Payroll and other
users.
Examine employee files to answer inquiries and provide information to authorize persons.
Carries out administrative work involving the human resources functions and maintains related records.
Ensure that programs are carried out in accordance with the company's policies and procedures.
Maintain knowledge of legal requirements and government reporting regulations affecting Human
Resources functions.
Administer Company employee programs: Luncheons, Posting Program, etc.
Payroll:
Responsible for processing payroll time entries.
Compiles and prepares for payroll data changes for new hires, terms, deduction/benefit changes,
garnishments, 401k loans, special payments (stipends), etc.
Act as payroll liaison in resolving pay issues (paycheck detail, calculations, PTO time)
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Job Title: HR Representative
Provides technical support for the Time Keeping System (e.g. setup employees, etc.)
Benefits:
Assist with the development, communication, implementation, enrollment and administration of
employee benefit programs.
Providing benefit information and support to employees through employment life cycle including new
hires, Open Enrollment, terms and respond to day to day questions and issues.
Compile and maintain records for use in employee benefits administration.
Responsible for benefit programs expenses thru audit and approving vendor invoices.
HRIS Application Coordinator:
Maintain integrity and accuracy of the database.
Partner with Payroll Department to ensure the accuracy and timeliness of Payroll data process requests.
Provide data to HR team through the development of reports using various HRIS reporting tools.
Must participate and successfully complete all training as required by the company.
Perform other duties as assigned.
Education, Skills, and/or Experience
Bachelor’s degree coupled with four years of related experience and/or training; in a Human Resources
capacity required. Manufacturing and/or Pharmaceutical industry experience preferred. Excellent
demonstrated interpersonal skills coupled with a best in practice customer service attitude. Ability to
professionally communicate using both verbal and written skills. Comfortable taking leadership role and
ability to effectively influence others. Ability to be flexible and shift priorities in fast paced environment.
Must have collaborative, friendly, accommodating personality to service our internal customers. Must be
able to handle all personnel issues/documentation in a confidential manner. Strong organizational skills
and ability to work independently. Attention to detail and follow up is a must. Must be knowledgeable
and compliant with all Human Resources practices i.e.: ADA, ADEA, EEOC, FMLA, FLSA etc. Very
strong computer skills required – must be well versed in Microsoft Office, including Outlook, Word,
Excel, Visio and PowerPoint. Demonstrated skills with Payroll/HRIS systems required, UltiPro
Payroll/HRIS system preferred.
Language Skills
Ability to read, analyze, and interpret general business periodicals, professional journals, technical
procedures, or governmental regulations. Ability to write reports, business correspondence and procedure
manuals. Ability to effectively present information and respond to questions from groups of managers,
clients, customers, and the general public.
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Job Title: HR Representative
Mathematical Skills
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions,
percentages, area, circumference and volume. Ability to apply concepts of basic algebra and geometry.
Reasoning Ability
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or
diagram form. Ability to deal with problems involving several concrete variables in standardized
situations
Physical Demands
The physical demands described here are representative of those that must be met by an employee to
successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to sit and talk or hear. The
employee is frequently required to use hands to handle or feel. The employee is occasionally required to
stand, walk and reach with hands and arms and lift 10 lbs. or less.
Work Environment
The work environment characteristics described here are representative of those an employee encounters
while performing the essential functions of this job in an office environment.
The noise level in the work environment is usually quiet.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed above are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential
functions.
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