Cooperative Education
Preparatory Programme II
1
Cooperative Education
Preparatory Programme II
• Introduction
• The Interview Selection
Process
• Employers View
• Learning Outcomes
• Questions
2
Schedule Of Activities 1
• Prep Prog I
March/April
• CVs And Apps Submitted
May
• CVs Updated
July
• Letters to Employers
July
• Responses to Letters
July -- Ongoing
• Prep Prog II
Sept
• Interviews Begin…
Sept
• Placements Begin…
January
• Alternative Prog Begins
Feb
• Reports Submitted
Oct
3
COOP DIVISION
4
COOP DIVISION
 LOCATION
 BLOCK E, LEVEL O, ROOM EO-007
 OPEN FOR QUERIES
Monday, 2.30pm – 4.00pm.
Tuesday to Friday, 11.30am – 12.30pm and 2.30pm –
4.00pm
Monday – Friday 1.00 to 1.30 pm to collect interview
details only.
 ONLINE NOTICEBOARD
http://www.ul.ie/coop/coop/noticeboard/
5
Support & Advice for Students
with Disabilities
• I am really worried about getting organised for Coop
• Do I tell an employer about an illness or a disability.
How and when do I disclose?
• I am concerned about physical access to interviews
Please contact Careers Support Service,
E0019
061 213107
6
COOP PLACEMENT DATES
• Monday 4th January to Friday 3rd
September 2010
• Monday 24th May 2010 to Friday 21st
January 2011
• Course specific dates next slide
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COOPERATIVE EDUCATION PROGRAMME
JANUARY - SEPTEMBER 2010
-
2010/2011 SCHEDULE
JANUARY-SUMMER 2010
(3rd year students)
Business Studies/Business & Language
Accounting & Finance
Economics & Finance
Marketing
Human Resource Management
Risk Management & Insurance
Law & Accounting
Economics & Mathematical Sciences
Mathematical Sciences
Financial Mathematics
Multimedia & Computer Games Development
Applied Computing & Network Technologies
Engineering Science
Manufacturing Systems
(2nd year students)
Applied Languages
Arts (Joint Honours)
Economics & Sociology
European Studies
History Politics Sociology & Social Studies
International Insurance & European Studies
Languages & Cultural Studies
New Media & English
Psychology & Sociology
Equine Science Certificate
English & History
Irish & New Media
Production Management
Product Design & Technology
Pharmaceutical & Industrial Chemistry
Industrial Biochemistry
Environmental Science
Health & Safety
Food Science & Health
Applied Physics
Biomedical & Advanced Materials
Sport & Exercise Sciences
Equine Science B.Sc
Wood Science & Technology
Construction Management & Engineering
MAY 2010-JANUARY 2011
.
*Denotes new course for 2010
(3rd year students)
Aeronautical Engineering
Biomedical Engineering
Computer Aided Engineering & Design
Computer Engineering
Electronic Engineering
Manufacturing Engineering
Mechanical Engineering
Robotic Engineering
Computer Systems
Digital Media Design
Politics & International Relations*
Journalism & New Media*
Irish Music & Dance
Modern Languages (ELT)
Law & European Studies
Law Plus*
Public Administration
Voice & Dance*
Music, Media & Performance Technology
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The Coop Cycle
CV
circulation
- interviews
Complete
Pre-Coop skills
assessment form
CV
submission
Start You
Coop placement
here
Preparatory
Programme
Complete
Post-Coop
Skills assessment
form
Start here
Submit
Coop
Report
9
Cooperative Education Credits may also be gained
in the following manner:
1. Placement ExemptionStudents with relevant previous work experience
2. Own PlacementStudents arranging their own Coop- subject to
approval
Students seeking either of the above must
advise the Coop Office and complete the
appropriate forms
10
Coop Ground Rules; Help us to Help
You …
•Notify us immediately if you have changed your major option.
•If you are unavailable for any period between now and December
5th, please let us know.
•If organising your own placement you should have told us by now,
if not do so straight away.
•You need to check the online notice board daily, if you have an
interview you must collect the details from the Coop office (EO
007).
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Help us to Help You …
•Preparation : Consult Interview Resources suggested, look at the
company website, read the Coop Report of previous students in the
company.
•You must accept the first job offer you received.
•Allow us time to work on your behalf to secure interviews,
therefore you cannot find out where your CV has been sent before
Week 5.
•Your placement period is January 5th to August 28th, it is expected
that you work for this full period of time.
•Before you start your placement you must complete the Pre Coop
Skills Assessment.
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Help us to Help You …
1.
On the job you should comply with any reasonable requests from your
employer and follow their work directions to you.
2.
Take the time and get to know the Company’s rules and regulations
especially restrictions on the use of email, internet or telephone. Also Sick
Leave and attendance policy.
3.
You will accrue annual leave during your placement (if in Ireland), use it
wisely. If you need to finish before your contractual end date you can only
due so by using your annual leave.
4.
You will be assigned a Faculty Visitor, they contact you or your supervisor
directly to make the arrangements for this visit.
5.
At the end of your placement, complete the Post CoOp Skills Assessment
Form and finalise your Coop Report.
13
Preparing for Interview
• Seminars on Interview Skills
– Applications & Interviews: 28 Sept @ 6.30 in DG016
– CV & Interview Tips: 7 Oct @ 6.30 in C1063
– Interview Skills: 20 Oct @ 6.30 in C1063
• Careers Website: www.ul.ie/careers
– Link to Destinations website
•
•
•
•
Work Experience – video clips of UL students & Coop employers
Interviews
Careers & Employers
And much more
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Careers Resources for Coop
• Call into the Careers Information Room E0019
–
–
–
–
–
–
–
‘Using your UL degree’ handouts & on Careers website
Free copies of career booklets, employer directories, etc
Career information files for each course
Handouts on Applications & Interviews
Selection of reference books for loan
DVDs on interview skills
4 PCs for student use
• Open: 10.00 -1.00 & 2.30 – 4.00
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Upcoming Events
International Preparatory Programme
Look out for posters and emails.
The UL Open Days
October 14th and 15th, Interviews will be held on these days.
The Careers Fair
UL Sports Arena - 16th October from 12.00 to 04.00 pm
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Employer Expectations
• Knowledge of Subject
• Enthusiasm
• Interest in Business
• Accuracy
• Basic Computer Skills
• Punctuality
• Language Skills
• Interpersonal Skills
• Driving Licence
• Professional Approach
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Cooperative Education Placement
Work Situations
• Know the Practices
• Your Job
• Your Work Location
• Your Supervisor
• Hours Of Work
• Meal Breaks
• Safety Procedures
• Exposure To Many Tasks
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How Coop Is Assessed…
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Coop Documentation …
Before you start your placement you must complete the Pre
Coop Skills Assessment.
• Basic Work Skills
• Communication Skills
• Problem Solving Skills
• Interpersonal/Teamwork Skills
• Cultural Awareness
• ICT Skills
• Organisational Awareness
http://www.ul.ie/coop/coop/students/learning_during_coop_howdoi.shtml#howdoi
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Three Elements to the
Assessment of the Placement:
• Assessment by visiting Academic
• Employer Evaluation
• Cooperative Education Report
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Assessment by Visiting
Academic
• The visiting academic meets with the
Student and the Supervisor
• He/ She then submits a written report
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Employers Evaluation
•
•
•
•
•
Ability to Learn
Reading/Writing/Communication Skills
Listening & Oral Communication Skills
Creative Thinking & Problem Solving Skills
Professional & Career Development Skills
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Employers Evaluation
•
•
•
•
Interpersonal & Teamwork Skills
Organisational Effectiveness Skills
Basic Work Habits
Cultural Adaptation ( International
Placements)
• Professional Skills
25
Cooperative Education Report Guidelines
Your report must adhere to the following structure
1. Summery of Placement ( min. 1 page)
2. Brief history of the company (min 1 page)
3. Structure of the organisation and student’s
department (min 1 page)
4. Student’s main responsibilities min 2 pages)
5. Opportunities for Learning during Coop (min 4 pages)
Details from the Coop website
http://www.ul.ie/coop/coop/students/reportguidelines.shtml
26
Cooperative Education Report Guidelines
• From the Learning During COOP section of the website,
choose a minimum of four skills categories ( for Engineering &
Computer Systems students this must include the Professional
Skills category) and discuss the role of the COOP in developing
those skills. You should write a minimum of one page per skill
category. Use your Pre and Post COOP Skills Assessment
Forms as a guide.
• Log Book- This is compulsory for all Engineering students.
• Appendices
Copies of your completed Pre & Post COOP skills assessment
Forms( Compulsory)
Copies of reports, drawing, etc. produced for the company (
optional). Remember if you are reproducing any documents,
you must ask permission from your employer to do so.
27
Learning During CoOp
• Pre CoOp Assessment Form to be completed before
going out on placement
• Post CoOp Assessment Form to be completed before
the end of placement
• You must submit your completed Pre CoOp
Assessment Form and your Post CoOp Assessment
Form as a compulsory appendix to your CoOp Report
• http://www.ul.ie/coop/coop/students/learning_duri
ng_coop_howdoi.shtml#howdoi
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The Interview
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The Interview
Remember:
There are many different types of interview.
One company’s interview may be very
different to another.
Keep this in mind at preparation stage.
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The Interview 1
Preparation:
• Confirm the time, location and day/date
• Research the company before hand
• Get your confirmation suit cleaned
• Organise whatever transport is needed
• Don’t take notes in the interview unless asked to.
31
The Interview 2
•
•
•
•
•
•
•
Arrive a few minutes beforehand to cool down and relax!
Never speak with negative undertones.
Eye contact is critical
Speak clearly and with ease
Look good (suit/blouse/tie etc)
Practice your questions beforehand
Don’t lounge on the chair/fiddle with your ponytail, fiddle with
your ear-rings, watch etc. don’t tap on the desk
• Ask relevant questions at the end of the session
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The Interview 3
•
•
•
•
•
•
•
•
•
•
Some Questions to prepare for at
an interview:
Tell me more about yourself…..
What do you know about our company…..
What do you look for in a job……
What do other people think of you…….
What do you like least about yourself……..
What are you very good at……..
What are your goals…….
Give me a specific example of that time….
Tell me about your achievements ( don’t give a key note speech on your
sports career, remember to keep the question at the front of your mind).
So-Sport, Personal, Skills, Academics………
33
The Interview 4
Why do people fail interviews?:
It is different in every case but here are
some common reasons why people don’t do
well:
• Lack of preparation, no questions asked about Co./Job
• Over-emphasis on money, False info.,
• Lack of eye contact, bad interview attire
• Coming across as a know-it-all, Negative undertones
34
What should you know
about an Employer?
•
•
•
•
•
Location / Size
Background / History
Core Activity / Key Functions
Market Sector
Recent or significant developments / Trends
35
Where to find Company Information
• Company Website
• Coop Office - Previous Coop reports (where
available)
• Internet UL careers website
• UL Careers Service - Employer Links
• Job Descriptions (where available)
• http://www.careerdirections.ie/
• Destinations
36
Main Learning Outcomes
•
•
•
•
•
•
•
•
Basic Work Habits
Problem Solving
Communication Skills
Interpersonal / Teamwork Skills
Cultural Awareness
ICT Skills
Professional Skills
Organisational Awareness
37
Basic Work Habits
Student are expected to:
• Report to work as scheduled and on time.
• Dress appropriately.
• Comply with the company’s policy regarding computer
usage.
• Comply with the company’s telephone etiquette.
• Be aware of the formal personal interactions in the
organisation.
• Show a positive and constructive attitude.
• Respect company policy regarding absence from work.
• Work within the relevant procedures.
38
Communication Skills
To measure your communication skills level employers
will be asked to rate the students’ ability to:
• Listen to others in an effective and attentive manner.
• Participate effectively in meetings and/or group
settings
• Develop the ability to read and understand written
materials.
• Learn to communicate ideas and concepts clearly,
both verbally and in writing
• Recognise the importance of non-verbal
communication.
39
Cultural/International Awareness
During their placement students should:
• Be conscious of different cultural values
• Be sensitive to others with different cultural
backgrounds
• Develop an understanding of cultural differences in
the way businesses are run
• Make an effort to communicate in the local language,
where relevant
• Work on their language fluency – both written and
oral
• Find out about graduate jobs in their target country
40
Interpersonal and Teamwork Skills
During their Coop students should learn to:
•
•
•
•
Support and contribute to a team environment.
Assert themselves appropriately and effectively.
Offer and receive constructive criticism
Deal with a range of colleagues, including the
difficult ones.
• Build a good rapport with a wide range of people.
41
Problem Solving Skills
During their placement students should:
• Gather data to support the decision-making process
for a defined problem
• Be able to identify the key issues surrounding the
problem
• Be objective even though the student may feel
emotional about a particular work issue or situation
• Set out logical arguments and present clear
recommendations
42
ICT Skills
Students should use their coop to apply their
existing skills and to develop new ones, they
should:
• Be able to use appropriate computer software
products to assist with their daily work
• Understand what IT products are available within
the employing organisation and when it is
appropriate to use them.
• Understand the capability of any technology such
as computer hardware and software, particularly
industry standard systems.
43
Organisational Effectiveness Skills
To develop key organisational effectiveness skills
students should:
• Seek to understand and support the organisation’s
mission and goals.
• Fit in with the norms and expectations of behaviour.
• Work within appropriate authority and decisionmaking channels
• Be sensitive to organisational politics
• Demonstrate a self-motivated attitude to work
44
Professional Skills
Coop will enable students to demonstrate:
• Evidence that students have applied the knowledge
they acquired at UL in the areas of science,
engineering, technology or mathematics.
• An understanding of the process of problem
resolution in the workplace
• An understanding of the industry
45
In Summary
What is expected of a Coop Student?
The same behaviour as any other member of
staff.
What work is a Coop Student given?
What you end-up doing is
entirely up to you
46
Engineering & Science Specific
47
Cooperative Education Report Guidelines
• From the Learning During COOP section of the website,
choose a minimum of four skills categories ( for Engineering &
Computer Systems students this must include the Professional
Skills category) and discuss the role of the COOP in developing
those skills. You should write a minimum of one page per skill
category. Use your Pre and Post COOP Skills Assessment
Forms as a guide.
• Log Book- This is compulsory for all Engineering students.
• Appendices
Copies of your completed Pre & Post COOP skills assessment
Forms( Compulsory)
Copies of reports, drawing, etc. produced for the company (
optional). Remember if you are reproducing any documents,
you must ask permission from your employer to do so.
48
Example of Log Book
My Coop Report…
Course Name
Student Name
Name:
Padraic Gallagher
ID:
5531844
2/8/09-6/8/09 QUALITY ASSURANCE DEPT.,
Analysis of failure of product by non destructive testing
(See Appendix for method)
Set up process test to define cause of failure ( Appendix
for method).
Continued to fill in SPC charts. Attended ISO 9001 audit
meeting
Supervisors Signature__________
Date: 6/8/09
ID Number
49
Example of Log Book
My Coop Report…
Course Name
Student Name
ID Number
8/8/09-12/8/09 QUALITY ASSURANCE DEPT.,
Continued with non destructive test analysis.
Implemented failure test method on shop floor
Conitnued to fill in SOC charts.
Investigated Calibration methods required as part of ISO
9001. Supervised Line 7 production for half day
Supervisors Signature_____________
Date 12/8/09
50