DRAFT
RIVER PLACE EAST
BOARD OF DIRECTORS MEETING
WEDNESDAY, NOVEMBER 20, 2013
Present:
Mr. Hiranya Maru
Mr. Rob Vignato
Mr. Harry Lawrence III
Ms. Carol Jackson
Mr. Brian Fredericks
President
Vice President and OA Representative
Secretary
Director
Director (arrived at 6:07)
Not Present:
Mr. Jeff Walyus
Ms. M.J. Schmelzer
Treasurer
Director
Management:
Mr. Andre Baker
Building Manager
Others :
Sarah Tyson
Recording Secretary
I.
CALL TO ORDER:
Mr. Maru called the meeting to order at 6:04 p.m.
II.
SHAREHOLDER PARTICIPATION:
There was a written submission from Robert and Carolyn Conkling. They provided their own
Penthouse Window Project Rebate Receipt.
{Mr. Fredericks arrived at 6:07}
The Board does not accept their draft. The majority of owners have signed the approved Waiver
and Release, so there will not be any changes made now.
III.
APPROVAL OF MINUTES:
MOTION: Mr. Maru moved, Ms. Jackson seconded, to approve the October 16, 2013
meeting minutes as presented. The motion passed unanimously (4-0-0).
IV.
OFFICER’S REPORT:
PRESIDENT’S REPORT:
There was no report.
River Place East
November 20, 2013
Page 2
TREASURER’S REPORT:
Mr. Maru stated that the Association will no longer pay the manual check fee to Zalco. Those
checks should be sent back to the Association.
Mr. Vignato stated that the Merrill Lynch account has been set-up. The CDs will be laddered
next week. The Association should finish the fiscal year with $1.7 million in Reserves which is
about $500,000 above what was projected.
OA REPORT:
There was no report.
MANAGEMENT REPORT:
Mr. Baker provided a written report for the Board and commented on the following:
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Brick and Mortar: Mr. Baker received proposals from several contractors for this work.
Masonry Specialists had the lowest quote of $23,400. This proposal is to do the South
wing and the West wing first which are the ones that have the most issues. This vendor
did the front entrance work with the aggregate. The other quotes were much higher than
this one. Mr. Baker will send the other proposals to the Board tonight. All of these quotes
are good for 6 months. The work will not be done until the spring (it cannot be done if the
temperature is below a certain degree). C& O contractors did the work the last time. Ms.
Jackson said she would be happy to help with this project.
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RPE Beautification/Proposed Projects:
o Trash compactor: Trash Masters submitted a new quote of $23,500.
o Entrance Doors: A quote of $14,000 was submitted.
o Front and Back Awnings: SunAir submitted a quote of $15,308. They also did
the South building’s awnings. This item is currently scheduled to be done in 2015.
The front awning is currently ripped. Mr. Baker will also look into LED lights as
a separate project. The Board discussed postponing this project until the Spring.
Ms. Jackson stated that she does not want to do any other projects until the tuck
pointing project is complete. The bid is good for 6 months.
MOTION: Mr. Maru moved, Mr. Vignato seconded, to replace the front awning in an
amount not to exceed $16,000 with work to start March 21. The motion passed
unanimously (5-0-0).
o Lobby: The North building spent almost $80,000 redoing their lobby. The Board
would like to go on a tour to see all of the River Place lobbies. Mr. Maru
suggested hiring a designer to redesign the lobby. Mr. Baker will get quotes from
some interior designers.
Minute-By-Minute
River Place East
November 20, 2013
Page 3
o Ms. Jackson proposed increasing the height of the elevator cage to assist with
moving furniture into and out of the building. Mr. Maru said that this idea was
investigated a few years ago and it was quite costly (around $55,000). Mr. Baker
said that people often have trouble fitting their furniture into the elevators. Mr.
Baker will obtain quotes for this work.
o Ms. Jackson stated that the fire door to the stairwell is not closing. She also stated
that there are other fire doors in the building that are also not closing.
o Interior elevators: Mr. Baker obtained a quote to get the brass restored, carpets
cleaned and restore the front door. The price for all 3 elevators is $5,407.
MOTION: Mr. Maru moved, Mr. Vignato seconded, to restore the elevators at a cost not to
exceed $5,500. The motion passed (4-1-0) with Ms. Jackson opposing.
o Painting: Mr. Baker received a quote from All Plumbing to paint all of the doors
and walls and repair/replace all of the baseboards for a cost of $98,000. Mr.
Fredericks recommended hiring someone to join the staff to do the painting. Mr.
Baker will send this quote to the Board for review.
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Annual Meeting: The Board needs to start preparing for the annual meeting on March
30th.
Holiday Party: It will be on Friday, December 20th from 6-9pm in the lobby/office. Santa
Claus will be there. Mr. Baker asked the Board to attend.
ENGINEERS REPORT:
There was no report.
INCIDENT REPORT:
There was no report.
V.
ACTION ITEMS
There were no Action Items.
VI.
NEW BUSINESS
-
-
Letter of Intent of Termination to Comcast: Mr. Baker believes it is Comcast people who
are breaking into the boxes. Mr. Maru has asked Mr. Baker to tighten up the signing in
procedures for the Comcast employees. Comcast will have no further access to the
building until the boxes have been fixed.
William Johns has submitted a request to redo his windows with pictures, specs and
quotes.
Minute-By-Minute
River Place East
November 20, 2013
Page 4
MOTION Mr. Maru moved, Mr. Walyus seconded, to approve William Johns’ proposal
contingent upon OA and County approval. The motion passed unanimously (5-0-0).
Mr. Vignato will present the proposal to the OA.
VI.
UNIT TRANSFERS:
-
E-948 Jennifer Ho to Kyle Fitzroy
E-315 Mark, Victoria and Britt Chester to Mark and Britt Chester (name removal)
E-309 Nicholas Newcott to Ruz Duan
MOTION: Mr. Maru moved, Mr. Vignato seconded, to approve the transfer of units 948,
315 and 309. The motion passed unanimously (5-0-0).
VII.
OLD BUSINESS
There was no Old Business.
IX.
NEXT BOARD MEETINGS
December 18, 2013 – Regular Board Meeting
January 15, 2014 – Regular Board Meeting
February 19, 2014 – Regular Board Meeting
The recording secretary was excused at 7:08 pm.
Minute-By-Minute