Supplier Webinar
January 14, 2016
© 2014 Allegion plc. All rights reserved.
Welcome
 On February 1, 2016, the ERP system used for the Allegion Indianapolis
(“Indy Ops”) location will change to Microsoft (AX)
 This system upgrade is being made to the Indy plant location only.
o These locations include Von Duprin, Ives and Glynn-Johnson
o Additional locations will make the switch in the future.
 While most of the changes will be internal in nature, there are a few that
will affect our suppliers.
 Allegion is diligently working to make this implementation seamless to
our supply base. We encourage suppliers to review the following
information as it is designed to aid you in working with the Indy Ops
team, specifically the business at the Tobey Drive locations.
 The regular Materials Buyer/Planner and Strategic Commodity Manager
that you communicate with should not change as a result of this ERP
implementation
We appreciate your understanding and patience as we make the transition.
2 | Presentation Best Practice & Tips
PURCHASE ORDERS
• If you use a vision system to enter information from our current
purchase order form, the new form may impact your current
process and require some format modifications.
• The PURCHASE ORDER FORMAT is changing.
• Former “Blanket Orders” will now be referred to as “Purchase
Agreements”.
• Purchase Orders formally known as “releases” are not the
same as Purchase Agreements.
• New Purchase Orders from the new system will be six digits in
length.
• For all non-SOMI suppliers effective upon the new system
implementation, all material shipped to Indy Ops locations
must reference a purchase order.
Changing: PO Format
Key Changes to New Format
123456
The PO number will be different than
Purchase Agreement number.
YOU MUST INVOICE TO THE
PURCHASE ORDER NUMBER
CHANGING: Current Open PO’s
 All existing open Purchase Orders will not be reissued in
the AX system.
They will be converted over which means existing POs will have the
same PO number with a “100” prefix
Example:
•
•
•
•
8004326 will be 1008004326
1347498 will be 1001347498
3267584 will be 1003267584
5012951 will be 1005012951
 Only the ‘open’ amount/quantity on the current PO will
be converted.
 Upon the transition to the new system, changes to the
due dates of open quantities on converted PO’s may
change.
– Please ship to the dates and quantities previously designated
unless directed by your normal Allegion buyer or commodity
manager.
Key Changes to Converted PO’s
SOMI
• For SOMI suppliers shipping to the warehouse, a
receipt report will be generated daily.
• SOMI material payment terms will initiate upon
transfer of ownership.
– Payment reports will no longer be generated as all material
will be received into Indy Ops inventory utilizing a
purchase order.
– A copy of an internal purchase order with part numbers
and quantities received into Indy Ops inventory will be
generated daily
Changes to Part Numbers
• SOMI suppliers that currently ship product to the
Indy Ops SOMI Warehouse will see a change to the
part number
– Current Part Numbers will end with “-SW”.
– This is a modification to allow a segregation of Allegion
inventory from supplier inventory
• In some other cases a part number may change to a
new part number upon transition to the AX system
– If you are a supplier that will be impacted, instructions will
be communicated before transition to the new system.
NOT CHANGING: Invoice Address
Invoices will still be submitted to the same remit address
Bill-To Address for Invoices
Schlage Lock Company LLC
PO Box 981267
El Paso, TX 79998−1267
USA
If invoice sent via
allegion.invoices@acsap-IT.com
Subject Line must be:
PO Box ###### (must be the same one indicated on PO)
cc: project manager
AP Customer Service
Phone
Email
(855) 891-5016
allegionap.support@xerox.com
8:00AM – 8:00PM MT Mon – Fri
Hours
Invoices are processed by a third party (Xerox fka ACS).
 PO numbers will change and the new numbers must be included
on invoices to receive payment
 Suppliers should not send invoices for SOMI materials
Allegion will self-generate an invoice with an invoice # of SOMI###### (###### will represent the PO number)
CHANGING: Payment Notice
If your payment is received electronically, please
update your e-mail address book to include
alle_disbursements@allegion.com
This will be the address for remit-to notifications
that will be coming to you.
Miscellaneous Information
• After the transition to the new system, a more
standardized ‘Request for Quote’ process may be
initialized
• Be aware that some information will be transmitted
through system generated communication, and may
initially be sent to SPAM
• For further review of this slide deck, please refer to
the following website:
– http://www.allegion.com/suppliers
Questions
?