Maine Statewide Longitudinal
Data System
NEBHE October 2008
SLDS Project Goal
Design, develop and implement a
longitudinal data system that
stakeholders can draw upon to make
well-informed decisions about
improving student achievement.
P-20 Data Systems Questions
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What % of high school graduates enrolled in
college within 15 months of graduation?
What curricular or environmental factors affect
student progress?
What factors help students transition to
college, 2 - 4 year college or enter workforce?
Which programs/strategies are most effective?
How is student success in college related to
high school courses, grades, and test scores?
What role does geographic mobility play?
Source: Data Quality Campaign
Statewide Longitudinal Data System
US Department of Education Grant
Institute of Education Sciences
Date – September 4, 2007
Total SLDS Budget - $6,540,786
3 Year Grant Budget - $3,227,231
End Date – August 31, 2010
Start
Data Quality Campaign
10 Essential Elements
1. Unique Statewide Student Identifier
2. Student-Level Enrollment, Demographic and
Program Participation Information
3. Ability to Match Individual Students’ Test
Records from Year to Year to Measure
Academic Growth
4. Information on Untested Students and the
Reasons Why They Were Not Tested
Data Quality Campaign
Teacher Identifier System
6. Student-Level Transcript Information
7. Student-Level College Readiness and Test
Scores
8. Student-Level Graduation and Dropout Data
9. The Ability to Match Student Records
Between the P-12 and Higher Education
Systems
10. A State Data Audit System
5.
Project Components
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Education Data Sources Inventory (S)
Statewide Education Data Dictionary (F)
Single Sign-on Portal (F)
Data Warehouse – PreK-20 (F)
Schools Interoperability Framework (SIF)
Integration (F)
Electronic Collection of Student Level
Transcript Data – Statewide Transcript
Format (F)
S – State Funded
F – Grant Funded
Project Components
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Collection of College Readiness
Assessments (F)
Vertical Expansion of Unique Identifiers (F)
EDFacts Data Collection System (F)
Financial Reporting System (S)
Statewide Student Information System (S)
Training and Professional Development (F)
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Data Collection and Reporting
Using Data to Make Research Based Decisions
SLDS Components Status
SLDS Component
Status
Financial System
Completed
Data Inventory
Completed
Data Dictionary
Completed
Statewide SIS
Phase 1 Complete
Single Sign-on Portal
Requirements Definition
EDEN Reporting System
Requirements Definition
Electronic Transcript System
Fall 2008 Pilot Test
Data Warehouse
Requirements Definition
SIF Integration
In Progress
Vertical Expansion of Unique State ID
Requirements Definition
College Readiness Assessment System
In Progress
Statewide Longitudinal Data System
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Governance
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21st Century Advisory Council
55-60 stakeholders
 Quarterly meetings
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Data Management Team
MDOE program areas, LEA representation
 Monthly meetings
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Grant State Collaboration
27 States
 Connecticut, New Hampshire
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Data Sources Inventory
ESP Solutions Group
 Interviewed all MDOE program areas
 Over 240 data collections identified
 133 data repositories
 6000 data elements
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Multiple instances of same elements
 Multiple formats/descriptions of same
elements
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Data Dictionary
 Web
Interface
 625 core data elements in MDOE data
dictionary
 Public read only access
 Available to LEAs, vendors
 Mapped to National Center of
Educational Statistics (NCES) data
elements
Data Warehouse
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RFP for Education Data Warehouse
planned for later this year
 Central
repository for MDOE data
systems including student, staff,
assessment, transportation, facilities
and financial data
 Business intelligence system for
reporting and analysis
Education Portal
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Single Sign-on access to all MDOE
applications based on role and rights
Enterprise Search
Public and Secure Access
Planned for 2009 implementation
Microsoft SharePoint Server
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Used by Alaska, Arizona, Connecticut and
Wyoming Departments of Education
Higher Education Projects
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Electronic Transcripts
XML, PDF files
 University of Maine System
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State Student ID
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Include with transcripts
Sharing Aggregate Student Data
Feedback to sending schools
 Need for individual student data
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Higher Education Data Pilot
Initial Questions:
 What Maine high schools/towns/counties
did your students graduate from?
 What
remedial courses are your Maine
high school graduates enrolled in?
 What % of your Maine high school
graduates are still attending after 1
year/2 years/graduation?
Participating Institutions
Maine Higher Education Council
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Andover College
Bates College
Kennebec Valley Community College
University of Southern Maine
Statewide SIS Objectives
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Implement a new State data management system by
August 2008.
Establish a means of electronically reporting school,
staff and student data from School Units to the DOE.
Establish a means for the Maine DOE to report
required State and Federal data.
Reduce the number of reports that are submitted to
the DOE by School Units.
Provide centrally hosted student information system
functionality for optional use by local School Units.
New State System
 Replace
Existing MEDMS System
 Add more upload capabilities
Staff Data
 Special Education data
 Safe/Drug-Free data
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 SIF
2.0 Certified
Easier Data Transfer Process
 Leverage PowerSchool SIF Agent
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Statewide SIS – State Edition
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MEDMS/Infinite Campus State Edition
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Went live September 2, 2008
Student enrollment data
WebEx training
Next release January 2009
Future projects
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Special Education
School Health
NCLB report card
https://sis.ddncampus.net:8081/nclb/portal/portal.xsl?&ex
tractID=10
Infinite Campus State Edition
 Easier
Student Transfer Process
Student Look-up
 Web-based request for records
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 Role-Based
Security
School Level
 Teacher/Class Level
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 Greater
Stakeholder Access
 More Detailed Reporting
Statewide SIS – District Edition
 Synchronizes
State reporting fields with
State Edition
 8 sites, 23,000 students
 Fall 2008 Conversions – Wave 1
16 alternative plan sites, 35,000 students
 Go-live spring 2009
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Winter 2009 Conversions – Wave 2
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Regional School Units
Infinite Campus District Edition
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Optional for School Units
State pays annual license and support fees
 Includes data migration and on-site training
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Centrally Hosted by Infinite Campus
Totally web-based
 No local servers
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Web Portal
Parent Access
 Student Access
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E-Transcripts
Provides Official Transcript as well as
Local Custom Formats
 Secure XML or PDF Format
 Meets NCES/PESC Standards
 Provides CEEB Code Field
 Customizable Watermark
 Encryption/Authentication
 Email Receipt Confirmation
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SLDS - Moving Forward
1st Wave – PK–12 data systems
 2nd Wave – Postsecondary data
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Entire education experience
 College readiness
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3rd Wave – Data partnerships
State agencies
 Program evaluation, outcomes
 Documented procedures
 Well articulated agreements
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Source: Data Quality Campaign
SLDS - Challenges
Linking cross agency data to students
and families
 FERPA interpretations
 Technical solutions
 Changing the culture in education from
one of using data for compliance
purposes to that of providing the
information necessary to improve
student achievement
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Source: Data Quality Campaign
Statewide Longitudinal Data System
Q&A
Bill Hurwitch – Project Director
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bill.hurwitch@maine.gov
207-624-6816