Advansys Formativ
®
™
SuperCharge GroupWise ROI
with Extensions, Integration,
and Management
®
© 2005 Advansys Pty Limited
advansyscorp.com
Who are we?
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GroupWise Solutions Company
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Advansys incorporated in 1989
Over 12 years GroupWise third party
development experience
Export to more than 20 countries
Novell Technology Partner
Speak regularly at BrainShare and Advisor
Summits
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What we do
Help customers use
GroupWise to solve
business problems
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Advansys Formativ
GroupWise Client Extender
Formativ™
Low cost, scalable solutions
framework for GroupWise
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Designed for the enterprise
Extend
Create
Manage
Formativ Framework
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Key features
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‘Out of the box’ solutions
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Integrated rapid solutions development tool
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Powerful GroupWise client extensions
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Scalable solutions framework
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Add and maintain any number of solutions
Novell eDirectory™ support for fast and secure
solution deployment
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Key benefits
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Maximize return on GroupWise investment
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Harness the full potential of GroupWise
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Customize GroupWise to meet exact needs
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Integrate with existing corporate systems
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Make the most of existing IT infrastructure
As needs change, add or adapt solutions in a
rapid, cost effective manner
Even simple custom or personalized solutions
can yield significant GroupWise user benefits
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Off-the-shelf solutions
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Academic Timetable Pack
Calendar Pack
Message Saver Pack
Outlook Migration Pack
Personalized Emailer Pack
Presentation Pack
Productivity Pack
Anniversaries
Calendar Dates
Contacts Finder
Day Blocker
Enterprise Calendar Dates
Enterprise Proxy
iCal Solution
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Message Notes
Multiple Signatures
Out of the Office
Portals
Publish Message List
Quick Proxy
Quick Recipients
Remote Image Inserter
Reply Quoter
Search and Replace
Stationery
Templates
Word Mail Merge
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GroupWise Cool Solutions
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Attachment Checker
No Junk Mail
Today View Solution
iCal (iCalendar) Solution
Print Message
Outlook Migration Pack
Send welcome message
Mailbox View
Enable or disable Document
Management
Insert Attachment List
Document Management
System Meta Data Export
Export to Disk
CSV Address Book Importer
Quick Proxy Rights
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Quick Send
Export Proxy Details
Web Browser
Export Address Book Group
Members to CSV
Mailbox Cleanup
Conditions of Use
Customize Startup Folder
SQL Example
Remove Duplicate Address
Book Entries
Filing Assistant Solution
Set Reply Status
Mailbox Statistics
Add URLs to message
Accounting Codes System
Example
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Industries using Formativ
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Formativ is currently used in
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Banking
Education
Manufacturing
Legal
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Health
Government
Telecommunications
And more…
Formativ is a cross-industry solution
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Every GroupWise user is a
potential Formativ customer!
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Some international customers...
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American Institute of Baking
Blasland, Bouck & Lee Inc
Central Washington University
Clerk of the Circuit Court Florida
Metropolitan Hospital - Grand Rapids
Department of the Solicitor General - Canada
Hessischer Rundfunk - Germany
CSIR - South Africa
Cardiff University - UK
Shelter - UK
Sussex Ambulance Service NHS Trust - UK
Saatchi & Saatchi Advertising
NGC - New Zealand
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Some Australian customers...
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CCSU
DIPNR
St George Bank
Ministry of Transport
NSW Dept of Commerce
MBF
NSW Fire Brigades
City of Mitcham
Office of Parliamentary Counsel
Small Business Development Corporation WA
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Case Study 1 – Local Government
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The Need
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Dramatically increase efficiency of Building
Notifications system
Meet new State Government reporting laws
Meet legal evidence standards
The Formativ Solution
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Workflow solution using GroupWise tasks
Custom dialogs manage message handling
Fast, automated reporting using Microsoft Excel
Met all project objectives with a low cost solution
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Case Study 1 – Notification Form
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Case Study 2 – Legal Industry
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The Need
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Manage case load more effectively through regular
advance notifications of pending cases
Automated task reminder management
The Formativ Solution
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Reminders created using alarmed appointments
When a task is completed, optionally recreate task
and reminders for following year
Automatic reminder management
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Deleting or completing a task removes all associated
reminders
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Case Study 2 – Creating Reminders
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Case Study 2 – Automatic renewal
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Case Study 3 - Banking
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The Need
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Migrate from Outlook to Exchange
Minimize effort in migrating of Outlook calendar and
email data to new GroupWise user accounts
Provide similar HTML template facility
The Formativ Solution
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Outlook Calendar and Email conversion applets
Automated population of GroupWise mailbox
Customized templates (stationery) system
Enabled access to converted Outlook templates
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Case Study 4 - Government
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The Need
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Migrate from Lotus Notes mail to GroupWise
Replicate user’s Notes mail folders in GroupWise
Move user’s mail into correct folders
The Formativ Solution
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Parsed text file with Notes mail folder structure
Automatically created GroupWise folders
Automatically moved converted messages from the
GroupWise mailbox into appropriate folders
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Case Study 5 - Manufacturing
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The Need
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Automate expense reporting and management
Include workflow approval mechanism
Reduce reimbursement processing times
Must be a low cost solution
The Formativ Solution
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Workflow solution using routed email messages
Integrates with existing expense system
Captures expense validation statement
Met all project objectives with a low cost solution
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Case Study 5 – Expense Form
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Case Study 6 - Education
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The Need
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Improve GroupWise distribution list
management
Export distribution lists to Microsoft Excel
Two reports to illustrate list/user relationships
The Formativ Solution
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Leveraged GroupWise administration services
Automatic generation of Excel reports
Low cost solution met exact needs
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Case Study 7 - Banking
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The Need
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Capture loan information for branch offices
Automated message creation and addressing
Hide native GroupWise message interface
The Formativ Solution
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Implemented easy to use custom form
Automated, hidden GroupWise message
creation and processing
Seamlessly integrated the bank’s business
process with GroupWise
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Case Study 7 – Loan Request Form
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Case Study 8 – Travel Industry
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The Need
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Integrate with existing airline reservation system
Replace plain text itinerary email with HTML
Easy to use solution
The Formativ Solution
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Custom Formativ stationery (HTML) solution
Automatic insertion of airline reservation system
itinerary data into corporate stationery
Single button action
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Who can customize GroupWise?
With Formativ, just about anybody:
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GroupWise Users
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Administrators
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Developers
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Resellers, Integrators, ISVs
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Advansys
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A unique approach
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Designed exclusively for GroupWise
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Integrated Development Tool
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‘Point-and-click’ ease
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Standards based
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Secure
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Unique eDirectory management option
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The hard way…
GroupWise
C3PO
Token
Commander
Object API
Delphi
COM
Admin API
Solutions
VB
C++
TPH
Windows
DLLs
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The easy way!
GroupWise + Formativ
C3PO
Token
Commander
Object API
Delphi
COM
Admin API
Solutions
VB
C++
TPH
Windows
DLLs
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Formativ concept diagram
GroupWise 32-bit Windows client
GroupWise client user interface extensions
Formativ solutions engine
Formativ
solution
1
Formativ
solution
2
Formativ
solution
3
Novell eDirectory
Formativ
solution
n
Formativ
solution
1
Formativ
solution
2
Formativ
solution
3
Formativ
solution
n
Local workstation
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Customize GroupWise easily!
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Add new or hide GroupWise features
Simplify existing GroupWise features
Tailor GroupWise to meet specific needs
Turnkey collaboration based solutions
Business process automation and workflow
Integrate GroupWise with external systems
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Easy application integration
Word
Excel
Access
Outlook
WordPerfect
GroupWise +
Formativ
Siebel
SAP
Any application
with a COM interface
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Enterprise database integration
GroupWise +
Formativ
GroupWise
Datastore
SQL Database
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Secure multi-account access
GroupWise 6.5 +
Formativ
GroupWise 6.5 multiuser account access
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Workflow solutions
GroupWise +
Formativ
New
GroupWise +
Formativ
User
(help!)
Acknowledge
Accept Incident
Close
Close Incident
Generate Report
Help Desk User
Update
Update
Query
SQL Database
Report
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Formativ Portal example
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HTML Dialogs – an example
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Simple, secure management
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Exploit the power, security of Novell eDirectory
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Easy, secure solution deployment for users,
groups, departments or the enterprise
Use Formativ Studio to publish a solution to
eDirectory for immediate availability
Supported by all Formativ products
Formativ engine rollout
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Novell ZENworks® support
GroupWise Add-on directory
Configurable Windows installation program
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Formativ Studio startup
Library administrator
FormativAdministrator
Role
Administrator mode
Applet
Libraries
Startup checks
GroupWise +
Formativ Studio
Client settings
Cache and
load applets
Configuration
Object
Novell eDirectory
Local Applets
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Formativ applet publishing
Applet
Library
Publish
GroupWise +
Formativ Studio
Novell eDirectory
Local applets
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Formativ client startup
Applet
Libraries
Startup check
GroupWise +
Formativ
Client settings
Configuration
Object
Cache and load
encrypted applets
Novell eDirectory
Local applets
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System components
Formativ Runtime
Run secure Formativ solutions
Formativ Creator
Create and run Formativ solutions
Formativ Studio
Manage and deploy solutions via Novell eDirectory
Create and run Formativ solutions
Formativ Solutions
Off-the-shelf Formativ solutions
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Formativ Runtime
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Low cost framework for running an unlimited
number of secure Formativ solutions
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Formativ Creator
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Create and run solutions for personal or
corporate use
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Formativ Studio
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Create, run and manage Formativ solutions
Secure Formativ solutions deployment and
administration using Novell eDirectory™
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Formativ Solutions Packs
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Wide range of commercial solutions for
common GroupWise enhancements
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Formativ Small Business
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1 x Formativ Studio license
1 x Formativ Creator license
100 x Formativ Runtime licenses
Expand with additional Runtime licenses
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Formativ Enterprise
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5 x Formativ Studio licenses
5 x Formativ Creator licenses
250 x Formativ Runtime licenses
Expand with additional Runtime licenses
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Key Formativ resources
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Advansys Home Page
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www.advansyscorp.com
Formativ Applet Central – Free Solutions
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Hosted by GroupWise Cool Solutions
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See Resources menu link at www.gwmag.com
Advansys Support Forums
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http://advansys.atinfopop.com/
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Conclusion
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With Formativ you can
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extend GroupWise easily
exploit unprecedented opportunities for ‘out of
the box’ solutions, systems integration and
business process automation
maximize ROI
maximize user satisfaction
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