STUDENT
GAMBOLING:
USING LMS TO UNDERSTAND CO-
CURRICULAR ACTIVITIES
Clay Schwenn
AD Student Leadership & Development
University of Washington
cschwenn@uw.edu
Foster School of Business
1875 students
Foster Undergraduate Program is home to:
• Advising
• Undergraduate Career Services & Experiential Learning
• Undergraduate Recruitment, Diversity & Community Building
• Student Leadership
• Competitive admission
University of Washington
• Large, highly selective urban research university
• AAU Member
• “Public Ivy”
Foster School of Business
30 Foster Registered Student Organizations
• Range in size from 15 to nearly 200 active participants
• All but 1 are open to all students/class standings
• Receive Foster School support
• Faculty Advisor
• AD Student Leadership
• Room Reservations
• Meeting space and Student Org Resource Center
• Financial support for events that reach beyond their own organization
• Career/Professional Organizations
• Social/Service Organizations
• Diversity Affinity Organizations
• Local Chapters of National Organizations
How do you know . . .?
vs.
Foster Student Organization
Evaluation Rubric
• Association of Washington School Principals (AWSP) created a Leadership
Framework that is now part of the evaluation system for every principal in
Washington
• Association of Washington Student Leaders (AWSL) translated the
Leadership Framework Criteria and Resources to help student leaders have
a voice in the evaluation system
• Recognition that administrators cannot create excellence on their own; they
need student support
• How do we create criteria that aligns our student experience with the overall
goals of the Foster School and the University?
Foster Student Organization Evaluation Rubric
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Creating a Culture
Ensuring School Safety
Planning with Data
Aligning with the Curriculum
Managing Resources
Engaging the Community
Closing the Gap in Graduation Rates
Creating a Culture
Explanation
Implementation
Influence, establish, and maintain an
organization with a clear message that is
consistent with the Foster School
Mission and Vision
Write your organization’s mission and
vision statement
Be Cool. Showcase your organization’s
events both in advance and after the fact
Follow the Foster Code of Conduct in all
areas of your life
Write an article for Foster Unplugged and
the Foster Undergrad Blog
Ensuring School Safety
Explanation
Implementation
UWPD takes care of physical safety. Our
student organizations take care of social
safety. Create a social safety net where
diversity and difference are core values,
where innovation and creativity are
cultivated, and where collaboration
between organizations is commonplace
Be aware of those students who
don’t feel engaged
Collaborate with other Foster
organizations
Map Foster from your
organization’s perspective
Attend UBC All-Club Meetings
Planning with Data
Explanation
Implementation
Use data to increase participation by all
Foster Students, target students who are
not already involved, develop a plan to
expand the reach of your organization
Do something different
Use data to try an innovative program
Be aware of other events; make an effort
not to counter-program one another
Create a training manual for your student
organization’s leadership
Create a transition planning document to
assist next generation of orgs. leaders
Aligning with the Curriculum
Explanation
Implementation
Make the job of teaching in Foster easier
for the faculty by being a role model in
class. Learn what you are taught and use
it in your organization. Communicate
effectively with AD for Student
Leadership and your faculty advisors.
Make classroom presentations about
upcoming events
Use planning tools that come from classes
Communicate with clarity and style
Be influential and productive
Establish a learning contract with your faculty
advisor (what are you going to learn from this
experience?)
Routinely meet with your faculty advisor
Consider ways to supplement in-class topics
with extracurricular activities
Managing Resources
Explanation
Implementation
Be responsible, transparent, and ethical
in your usage of organization funds.
Utilize Foster and University spaces in
appropriate ways. Be mindful of the
generations that follow you.
Cultivate New Leadership (Human Resources)
Use technology effectively (make sure your
events get on the calendar)
Update and maintain web presence; keep fresh
or use evergreen publicity
Clean and maintain SORC private and common
areas
Create a social media presence that is
connected to Foster’s media presence
Follow building posting guidelines
Don't request a 250 person room for a 100
person event. Make sure you're not reserving
facilities that you won't use.
Submit your budget to the AD of Student
Leadership & Development on-time. Open your
budget to public/faculty audit
Engaging the Community
Explanation
Implementation
Make the community comfortable with
the idea that you are the next generation
of leaders. Seattle and the Pacific
Northwest is rich in beauty as well as
serves as a launching pad for globally
recognized companies; engage the world
beyond the boundaries of 15th and 45th.
Serve the community in innovative ways
that only Foster has prepared you for.
Work with Corporate Annual Giving, Alumni
Annual Giving, and Alumni Engagement
Create an alumni database; if you have one,
share it with Alumni Engagement
Develop newsletters or information for
external entities
Promote and support volunteerism and
service
Write thank you notes to guest speakers and
organizations that have hosted you
Participate in Foster Week of Service
Closing the Gap in Graduation Rates
Explanation
Implementation
Leave no one behind. Graduate with your
peers. Create programs that will support
and mentor underserved students both
within and outside of Foster.
Social Identity
Gender Identity
Socio-economic Status
Create and organization that supports
completing your degree
Volunteer for Case Competitions and
Career Fairs
Engage students who might leave UW if
they don't get in to their first choice
major
Utilizing Learning Management Systems
• Facilitates learning in the classroom setting, but what about leadership, cocurricular, community engagement and career outcomes?
• How can we effectively inform students about our department, college, and
University expectations in a routine way that is familiar to them?
• How can we communicate student engagement to other advisors, faculty,
administration, and other stakeholders in a robust way?
• Can we find the intersection of academic, career, and co-curricular activities that
places students at the center of their Husky Experience?
Utilizing Canvas “Provisioned Courses”
• LMS: a software application for the administration, documentation, tracking,
reporting and delivery of education courses or training programs
• Summer 2013 all courses migrated from hodgepodge of Learning Management
Systems (Blackboard, Moodle, Canvas, etc.) to Canvas
• Students Automatically Enrolled in their regular classes
• Faculty, Staff, Administrative Units can create Provisioned Courses
• Late Summer 2013 – Created “Foster RSO” Course for Executive Officers of all
Foster Student Organizations
Foster Registered Student Org Canvas
Foster Registered Student Org Canvas
Foster Registered Student Org Canvas
Foster Registered Student Org Canvas
Foster Registered Student Org Canvas
Foster Registered Student Org Canvas
Collecting and Evaluating Org Activities
Collecting and Evaluating Org Activities
• Provides another avenue of communication with the students and student
organizations
• Allows for shaping expectations around mission and vision of School and
University
• Familiar venue for students to interact with faculty and each other
• Creates an archive of materials for future generations of student leaders
• Outstanding resource for pictures and verbiage for website and presentations
• Implicitly pushes student organizations and students to achieve at a higher level
Collecting and Evaluating Org Activities
Making Sense of Raw Data
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Powerpoint?
Prezi?
Outlines?
Monthly Report?
Mind Mapping to the Rescue
• Evaluated Several Mind-Mapping Software Programs
• iThoughts HD
• Coggle
• Freemind
• MindMap for Google Chrome
• XMind
XMind: www.xmind.net
Free XMind Pro for Teachers (Yes. Free. Not $129)
Great Templates
Exports to PPT, Excel, Docs, PDF, Images
Web Sharing
What have we learned?
How to create an evaluation rubric that effectively shapes our student’s co-curricular
activities
The value of utilizing Learning Management Systems to facilitate communication with
students and student organizations beyond their classroom experience
Think different about how to report on student activities and manage up
Next Steps
• Create more explicit connections with the Husky Experience
• Revise the Evaluation Rubric to reflect Seemiller & Murray’s “Common Language
of Leadership” Clusters and Competency Areas
• Foster School of Business exploring Canvas by Class Standing
• Advising
• Career Services
• Community Building
• Diversity
• Leadership
• Case Competition Preparation Canvas Site
STUDENT
GAMBOLING:
USING LMS TO UNDERSTAND CO-
CURRICULAR ACTIVITIES
Clay Schwenn
AD Student Leadership & Development
University of Washington
cschwenn@uw.edu