Foster Care Client Records Specialist Supervisor: Foster Care Administrative Manager Position Function: Maintains orderly and complete client and foster family records and general office duties. Education Requirements: High school graduation or equivalent. Bachelor’s degree desired. Experience/Skill Requirements: Minimum of one year experience in general office or medical records. Good basic office computer skills, excellent verbal, customer service and organizational skills. Working Conditions: Sitting for long periods of time at computer, receive and return phone calls. Exposure to Confidential Information: Maintain confidentiality, and follow policies related to personnel and client records Functional Requirements: Maintaining the client and foster home records in an orderly and timely fashion. General office duties as assigned by supervisor. Light bookkeeping and accounting. Requires sensitivity to the service population’s cultural and socioeconomic characteristics. Maintain supplies. Key Expectations/Responsibilities: Responsible for managing all foster parent and child charts- creating, filing, managing, closing and storing Responsible for auditing charts at regular intervals Responsible for pulling records when requested- Random licensing visits, investigations and other requests Some daily operations- assisting with training needs, answering foster parent calls, assisting with special events Responsible for sending therapy notes, report cards, psychiatric notes, psychological to the Legal Guardian. Responsible for requesting required documents at regular intervals and setting up a tickler system to manage that. Liaison for Wednesday’s child Daily book keeping and accounting Responsible for preparing records for YFT quarterly reviews Page 1 of 2 Responsible for maintaining foster parent accounts on Donated Goods Website The above noted job description is not intended to describe, in detail, the multitude of tasks that may be assigned but rather to give the employee a general sense of the responsibilities and expectations of his/her position. As the nature of business demands change so, too, may the essential functions of this position. ___________________________________ Employee’s Signature ___________________________________ H.R. Signature Date Received by HR: 08/2011 Date Updated by HR: 08/2011 Page 2 of 2 ___________________________ Date ___________________________ Date