NEW MEXICO INTERAGENCY
BEHAVIORAL HEALTH PURCHASING
COLLABORATIVE DATA WAREHOUSE
PROJECT
Phase I
Presented to the Project Certification Committee (PCC) on
January 28, 2009
Presenters:
Executive Sponsors: Terri Gomez, HSD CIO and Bill Belzner, BHC Deputy CEO
and
Debra Saiz, BH DW Project Manager and Carol “Cat” Thomas-Gravel, HSD/ITD ASB Bureau Chief
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Data Warehouse Vision
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The Data Warehouse will move the Collaborative
towards data informed decision-making. The
Collaborative Data Warehouse Project fits within the
mission and strategic plan of the Collaborative. The
business objectives are specific, measurable,
attainable, realistic and achievable. The project
Steering Committee has considered possible impacts
to the organization, including risks, and has begun to
address issues that will arise in the transition to
operations.
What is the Behavioral Health
Collaborative?
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The Interagency Behavioral Health Purchasing
Collaborative (Collaborative) was created during
the 2004 Legislature to allow most state agencies
and entities involved in behavioral health treatment
and recovery to work as one in an effort to improve
mental health and substance abuse services in New
Mexico. This cabinet-level group represents 15
agencies and the New Mexico State Governor’s
Office.
The Collaborative is responsible for
contracting with the Single Statewide Entity (SE).
The Statewide Entity (SE)
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The BH Collaborative entered into a contract with ValueOptions New
Mexico (VONM) on July 1, 2005.
The key stakeholders contracting with the SE include: HSD (BHSD & MAD),
DOH, CYFD, NMCD, and ALTSD
The Statewide Entity (SE) is responsible for:
 Contracting with behavioral health providers;
 Establishing local systems of care;
 Client outcomes;
 Determining client eligibility;
 Enrollment of recipients; etc.
SE deliverables and outcomes are monitored by the Collaborative.
The Collaborative works with the SE regarding data requirements, oversees
the SE’s performance, and provides consistent leadership and technical
assistance, etc.
Behavioral Health Data Warehouse
Long-term Business Objectives
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Develop a centralized system of data storage that is within the
control of the state.
Increase the ability for Collaborative stakeholders to access
behavioral health data and generate reports that are relevant and
useful.
Provide the Collaborative with the data necessary to comply with
State and Federal reporting requirements, including the Governor’s
BH Performance Measures.
Develop the ability to perform data quality and integrity checks.
Improve ability to inform behavioral health policy and services
through the creation of a data informed decision making process.
Statewide Entity oversight – reduced dependence on SE self
reported data and the ability to validate SE data.
Cross Agency data sharing
Long-term Strategy
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1/5/2009 - 10/30/2009
Phase I
11/2/2009 - 1/1/2011
Phase II
1/1/2010
1/2/2011 - 12/30/2011
Phase III
1/1/2011
1/5/2009
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12/30/2011
Phased approach
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Phase I – Receipt of four years of behavioral health data (July 1, 2005
– June 30, 2009) from ValueOptions New Mexico (VONM)
Requesting certification for Phase I only at this time!!!
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Phase II – Work with the new SE to implement regular data feeds and
create standard reports for Collaborative stakeholders
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Phase III – Implement a Business Intelligence tool for Collaborative
stakeholders to create their own reports and queries
Phase I Project Deliverables
Initiation and Planning Activities
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Establish a BH DW Steering Committee.
Establish data modeling and technical workgroups.
Initiate discussions with VONM to determine what data to
supply and to establish data files and record layouts.
Plan for and begin Designing & Testing the Data Warehouse:
 Design the Extract, Transform & Load (ETL) process;
 Design Preliminary Logical and Physical Data Warehouse;
 Test designed ETL process;
 Test Data Warehouse for performance and quality, etc.
Leverage the newly designed HSD IT infrastructure
(Development and Test) and HIPAA/TIE infrastructure
(Production) at NMDoIT.
Phase I Project Timeline
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3/15/2009
Secure IV&V Contract
1/28/2009
5/13/2009
(Estimated)
Initiation/Planning Certification
Presentation to TARC
Presentation to the PCC
(Estimated)
2/1/2009
3/1/2009
4/1/2009
5/1/2009
6/24/2009
Implementation Certification
Presentation to PCC
6/1/2009
7/1/2009
10/30/2009
Project Closeout
(Estimated)
8/1/2009
9/1/2009
10/1/2009
1/5/2009
10/30/2009
4/15/2009
1st Data Feed
6/15/2009
2nd Data Feed
8/15/2009
3rd Data Feed
1/15/2009
Begin IV&V Search
2/1/2009 - 3/14/2009
3/15/2009 - 9/30/2009
Work with NMVO
(ID data, establish files & record layouts)
Prepare Dev & Test Infrastructure
Create Extract, Transform & Load (ETL) Process;
Build Logical & Physical Models (DBs);
Place data into models;
Test the data
Note: Work with NMDoIT (Production Env)
9/30/2009
Final Data Feed
VONM Data Feed Flow Plan
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NM
ValueOptions
Data
New HSD
Development
Environment
Clean and validate data
Encrypt sensitive client data
Secure Transport
Server (STS)
(NMDoIT)
Production
Behavioral
Health
Database
(NMDoIT)
New HSD
Development Database
holding sample and
encrypted data
New HSD
Test Database
holding whole dataset
Test Data
Draft Phase I Project Schedule Sample
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Q1 09
ID
Task Name
Start
Finish
Jan Feb
1
2
3
4
5
6
7
8
Finalize Initiation/Planning Certification
Deliverables
IV and V Search and Contract
Negotiations
Create Deliverables for Implementation
Certification
Build/Test DW Environment (HW
Configuration)
First Data Feed from VONM
Create Extract, Transform & Load
(ETL) Processes
Build Logical and Physical Models
(Database)
Place data into Logical and Physical
Models
Q2 09
Q3 09
Q4 09
Duration
1/8/2009
1/28/2009
15d
1/15/2009
3/13/2009
42d
2/2/2009
6/24/2009
103d
2/9/2009
2/23/2009
11d
4/15/2009
4/17/2009
3d
3/16/2009
6/12/2009
65d
3/16/2009
6/12/2009
65d
3/13/2009
6/12/2009
66d
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Test the data
3/16/2009
6/12/2009
65d
10
Second Data Download from VONM
6/15/2009
6/17/2009
3d
11
Modify Logical and Physical Models
6/18/2009
8/14/2009
42d
12
Place Data into Modified Models
6/18/2009
8/14/2009
42d
13
Test the data
6/18/2009
8/14/2009
42d
14
Final Data Feed from VONM
9/30/2009
9/30/2009
1d
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
IV&V Contract Plans
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Contacted four vendors
Waiting on proposals from each
Review proposals and select vendor
Draft IV&V contract
Negotiate and Finalize IV&V Contract (by
03/15/2009)
Budget
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Funding Source
Fiscal Year
Amount
Funding source
2009
$21,500
DASIS (Drug & Alcohol Services Information System)
Federal Contract.
Business Unit: 63000, Department: 7904000000/P767
Reporting Category: DASIS
2008
$97,000
(previously spent
on hardware/
software)
Health Resources Services Administration (HRSA) Federal
Grant FY ’08
Total
$118,500
Grant number HRSA 05-146; CFDA number 93-888
Risks and Mitigation Strategies
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RISK 1: Security of Data and Database
Mitigation: A Secure Transport Server will be used for
the secure transfer of data, as well as the newly
developed HSD Secure Environment (NIST Standards
will be followed.)
RISK 2: VONM has begun a reduction in workforce.
Mitigation: Already started working with VONM staff.
Risk and Mitigation Strategies
(Continued)
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Risk 3: Availability of Systems Administration support
with Test, Development & Production infrastructure
activities.
Mitigation: Work with other Collaborative Agencies to
seek out systems administration personnel, hire contracted
help if funds are available, look within HSD/ITD for other
resources in non-system administration positions.
Risk 4: Funding
Mitigation: Federal Grant Funds for the project have been
applied for and funding is anticipated.