Safety Coordinator
Webinar
Safety Coordinator Webinar
Agenda
• Introductions
• Current Issues/EH&S Projects
• New Form: Emergency Action and Fire Prevention Plan
• Summary of UCCE Safety Program Reviews
• Regulatory Update
• Online Training Availability
• UC Ready
• Closing Items
Introductions
EH&S team
• Brian Oatman (baoatman@ucdavis.edu) 530-752-6024
• Richard Smith (rvsmith@ucdavis.edu) 530-752-4165
• Mark Barros (mjbarros@ucdavis.edu) 530-752-3933
• Thor Benzing (tabenzing@ucdavis.edu) 530-400-5629
• David Alamillo (daalamillo@ucdavis.edu) 530-752-7968
Risk Services
• Linda Harris (olharris@ucdavis.edu) 530-752-7481
Current Issues
Changes in safety programs due to ANR restructuring
• Update IIPP Templates
• Injury Reporting / Workers Compensation
Revising EH&S Policies & Procedures to Guidelines
• Former REC-specific policy and procedures
• Update for regulatory changes
• Most will be inclusive of all ANR units
Use of ANR Safety Coordinator Collaborative Tools group
• Discuss issues with your fellow Safety Coordinators
• Post useful documents
• Share regulatory information (Cal/OSHA Reporter)
Be Smart About Safety
2009/10 program
• Nearly 300 separate requests
• 41 CE locations, 8 RECs, 7 other units
• $100,000 of projects approved
• 25% of funding to ergonomic improvements
Similar funding for 2010/11 year
• Expect call for requests in October
• Please send any big project ideas
Projects need to improve employee safety – reduce the likelihood and/or
severity of injuries
Funds cannot be used for replacement of general operating supplies or
personal protective & safety equipment which is required by law
ANR EH&S Orientation Training
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Requested by REC Superintendents and Office Managers
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Encompasses all ANR employees, students, volunteers, outside
investigators
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Training in two phases:
1. General orientation and
2. Comprehensive for specific position- or activity-related duties and
tasks, including tools, equipment, machinery, policies, procedures,
environments
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Document provides links to available EH&S and UC Davis online safety
training materials and information
ANR EH&S Orientation Training
4-H YDP Camp Safety Guidebook
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Derived at the request of 4-H Statewide Office and ANR Risk Services
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Incorporates new state regulations for “Organized Camps”
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Initial step: conducted 4-H camp survey
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Guidebook document incorporates templates for Camp Health Care
Plan, Emergency Plan, Vector Control Plan, and other required plans
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Project oversight provided by 4-H Policy Advisory Committee
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Document printed and made available online during April 2010
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Follow-up step: obtain feedback on work product by conducting online
survey of usefulness to 4-H YDP camps
New Website
Revised with the new
Sitebuilder 3.0 Tool
provided by ANR
Communication Services
New Website
Layout/format
• Quick links at bottom
• Added a twitter feed containing safety updates
New pages/features
• Emergency Management
• Safety Coordinator page (Good for new SCs)
• FAQs
New Website
Training Info
• New online courses available linked from our site
• List of courses is also on our site
Must have a UC Davis sign in to access.
• New training videos
• Most videos are on DVD but some are online
If you know of a resource, tell us
New Website
In the past year we have added
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11 new Safety Note
8 new Clover Safe Notes
Updated guidelines (On going)
New Camp Safety Guidebook
Self-Audit Guidance
Give guidance to locations so that they can
perform their own program reviews
Accompanied with a sample program
review report form
New Emergency Action and Fire
Prevention Plan (EAFPP)
Why:
Needed to update existing Building Evacuation
Plan to also include the Fire Prevention Plan
regulations.
Plan Complies with Title 8, Section 3220 & 3221
New Emergency Action and Fire
Prevention Plan (EAFPP)
How it works:
Fill in just like the old Building Evacuation Plan or IIPP
• Adds fire prevention information to the plan
• Additional responsibilities to some employees during an
emergency
• Lists of emergency equipment location and
maintenance
Your goal: Complete new EAFPP by Jan. 2011
We will help you in anyway we can!!!
Summary of CE Program Reviews
The Safety Program Review complies with Cal-OSHA Injury and
Illness Prevention Program requirements. (CCR/Title 8, Section 3203)
This summary addresses program reviews conducted by the ANR
EH&S office between January 2009 and July 2010.
Nine CE facilities were visited with a total of 108
violations/discrepancies observed during the reviews.
Summary of CE Program Reviews
The top 5 violations observed are:
1. POSTINGS
A. Evacuation Map without contacts included
B. Tractor operator rules not posted
C. No warning sign for low voltage fence posted
Summary of CE Program Reviews
Two violations tied for second place.
2. ELECTRICAL
A. Outlet within 6 feet of water source without a GFI
B. Electrical power cord damaged
C. Power strips are connected together
Summary of CE Program Reviews
2. FIRE SAFETY
A. Access to fire extinguisher is blocked
B. Fire extinguisher is not provided as required
C. Annual fire extinguisher inspection not current
Summary of CE Program Reviews
Two violations tied for fourth place.
4. RECORDS
A. Documentation of training is not complete
B. Documentation of pre-shift inspections of tractors
is not available
C. An inventory of chemicals is not available
Summary of CE Program Reviews
4. SECURE STORAGE
A. No retainer for materials stored over six feet in
height
B. Cabinets and book cases not secured to the
building for seismic safety
C. Materials stored to the ceiling in violation of Fire
Code
Summary of CE Program Reviews
CONCLUSION:
ANR EH&S has a goal of providing a program review at each CE
facility every five years
Please make a request if your office would like to have EH&S
conduct additional annual program reviews
Remember…A program review is required at least annually by
Cal-OSHA
You can use the forms from the ANR EH&S website to conduct an
annual program review
Heat Illness Prevention Update
From 1991 through 2000, approximately 2,000 heat-related fatalities
occurred and about 25,000 heat-related illness occurred during the
same time
In order to reduce our exposure to a potential heat-related illness,
and comply with regulations, any employee who works outdoors
needs the following:
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Written plans and training materials related to heat illness
Training on the signs, symptoms and risk factors for heat illness
Access to a shaded area
Access to drinking water (one quart per employee per hour)
Heat Illness Prevention Update
CCR/8-3395: Heat Illness Prevention in Outdoor Places of
Employment
The Cal/OSHA Standards Board has adopted recommended
revisions to the state heat illness prevention standard
The revisions include:
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“Shade up” provisions when temperatures reach 85 F and “high-heat”
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procedures at 95 F
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Clarifies what constitutes a “shade break” and creates exemptions from
the shade-up for employers for whom it is not feasible to provide an
alternative
Heat Illness Prevention Update
o
SHADE UP provisions are required when the temperature exceeds 85 F
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The employer shall have and maintain one or more areas with shade at all
times while employees are present
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The amount of shade present shall be at least enough to accommodate 25%
of the employees on the shift at any time
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Employees must be able to sit in a normal posture fully in the shade without
having to be in physical contact each other
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The shade area shall be located as close as practicable to where employees
are working
Heat Illness Prevention Update
HIGH-HEAT procedures shall be implemented when the temperature
equals or exceeds 95oF and include the following:
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Ensuring that effective communication by voice, or electronic means is
maintained at the work site to contact a supervisor when necessary
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Reminding employees during the work shift to drink plenty of water
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Close supervision of new employees by a supervisor or designee for the
first 14 days of employment
REMEMBER
Employees shall be allowed and encouraged to take a cool-down rest in shade for a
period of no less than five minutes at a time when they feel the need to do so
UC Ready: A Continuity Planning Tool
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UC ANR faces a variety of risks ranging from natural disasters to
localized emergencies
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By taking steps to manage risk, we can:
• Reduce our chances of loss
• Create greater stability
• Protect our resources
•
A University of California system-wide effort was launched to
increase “event-readiness,” this is UC Ready
UC Ready: A Continuity Planning Tool
Continuity planning is…
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How to stay in business in the event of a disruption or disaster,
either localized or regional
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Planning for the work that must continue, when the usual resources
(staff, facilities, etc.) are not available
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Strategic planning to ensure an organization is prepared to continue
its mission-critical functions when an adverse event occurs
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Different from Emergency or Disaster planning, in that it is used
once life and safety are secure and is used to help you to continue
or resume business operations
UC Ready: A Continuity Planning Tool
Through Continuity Planning we can
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Identify the impact of potential losses
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Formulate and implement viable recovery strategies
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Develop recovery plans that ensure continuance of our critical
services and functions in the event of an emergency, disaster, or
disruption
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Create a disaster-resistant and disaster-resilient institution, with
effective crisis and consequence management capability
UC Ready: A Continuity Planning Tool
UC Ready characteristics:
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Online planning tool
Form-based with drop-down menus and fill-in-the-blanks
Built in step-by-step guidance
No need for prior experience is needed
UC Ready plans identify:
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Critical Functions
Information and Strategies
Essential Personnel
Planning Strategies
Action Items
UC Ready: A Continuity Planning Tool
We will begin work in Jan. 2011 on plans for the CE locations
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We will contact County Directors to provide information about this process
For information on our Emergency Management program, Continuity Planning,
and UC Ready:
Visit our website: http://safety.ucanr.org/
David Alamillo
Emergency & Continuity Planner
530-752-7968
daalamillo@ucdavis.edu
Closing
UC Systemwide Survey of EH&S Policy
• Looked at implementation and understanding of UC EH&S
Policy
• Results
• How do we improve – reach next level?
• Measure safety performance and set goals
• Establish safety in all job descriptions and
performance evaluations
• Health & safety are “owned” by all staff
Closing
Reminder – please tell us about any regulatory inspections
What else do you need to succeed as Safety Coordinator?
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Questions?