Graduate School PeopleSoft
Admissions Implementation
Open House
Thursday, July 16, 2009
• Implementation Team
Mar – May • Review of GS Business Processes
• Specs aka “Behind the Scenes”
Jun - Aug • Testing
Aug -
• Training
• Go Live
• Ongoing Training, Review, Enhancement
Implementation Team
• Consultant & Technical Specialist
– Tina Travis
– Mark Taylor
• Emory PeopleSoft Team
– Kurt Haas
– Beth Broyles
– Jesse Foley
• Graduate School Team
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–
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Tammy Coleman
Renee Webb
Kharen Fulton & Rosemary Hynes
YOU
Review of GS Business Processes
• Goals
– Streamline
– Eliminate Redundancy
– Provide Support to Programs
GS Office Focus Pyramid
3800 Applicants
600 Admits
300 New
Students
GS Office Focus Pyramid
300
New Students
600 Admits
3800 Applicants
GS Business Process Review: Changes
• All credentials, including transcripts, will go to programs
• Admissions decisions will be entered by program staff
– Email notification to applicant goes overnight
– Hard copy letter generated in GS office, mailed the next
business day
• Special Fellowships
– Programs will record nominations in PS
– GS will record Woodruff, Diversity and A&S awards in PS
– GS will send letters to awardees
GS Business Process Review: Changes
• Admit decisions recorded in PS by program
– DEIN will signal GS to post FA and send welcome
communication
• Program deliver application, transcripts, letters of
recommendation to GS
• GS will “audit” and create student file for Records
– Other codes will signal other actions
GS Business Process Review: Summary
•
•
•
•
Programs will have what they need sooner
GS will no longer create folders for 3800 apps
GS will no longer post FA for 600 admits
GS will no longer produce and file 1000s of copies of
GAF, award letters
• GS staff will be available to assist programs with special
cases & exceptions (GRE verification, for example)
• Official notifications will go to applicants faster and
programs and GS will be able to track communications
electronically
Specs aka “Behind the scenes”
• GS has benefited from lessons learned in
other Emory implementations
• Whole team reviews options
• Tammy and Renee write specs
• Kurt and Tina review
• Mark translates specs into code
• Whole team reviews, tweaks
Dean’s Weekly Report
Dean’s Weekly Report, p. 2
Weekly Status Report
Decision
Summary Report
(a work in
progress)
Decision Summary
Report
(a work in progress)
Page 2
Decision Summary
Report
(a work in progress)
page 3
Testing
• Multi-stage
√ Specs
√ Code
√ Team tests
√ GS staff test
Coming soon…Program staff test
Training Sessions
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•
•
•
•
PS Basics
3 C’s
How to Manage Prospects
How to Manage Applications
How to Run Queries & Reports
Questions
• Rosemary Hynes
– rosemary.hynes@emory.edu
• Kharen Fulton
– kharen.fulton@emory.edu