Life to Eagle Scout Project
Proposal and Related
Procedures
OR
My Contract with the Community
and Scouting
STEP ONE
PLAN, DEVELOP AND GIVE LEADERSHIP
TO OTHERS IN A SERVICE PROJECT
HELPFUL TO ANY RELIGIOUS
INSTITUTION, SCHOOL OR YOUR
COMMUNITY
Rules
• Milton District believes that a scout’s
project is his thought and his love and we
will Endeavour to make it an approvable
project
SO LONG AS CERTAIN CRITERIA ARE
MET
CRITRERIA
1) Must not create financial profit for a
commercial entity or be of a commercial
nature. Not solely for a business or
individual’s gain
Example
• A Scout wants to build a gazebo with garden
for a Nursing Home so the residents have a
nice place to sit---That is OK but if the
Nursing home plans to rent it out for
weddings etc then it is not OK
2) Not a Routine Labor project
Example
Organization wants help and gives the scout
the plans, the check and says make it
happen
The scout must be a part of the planning
and the fund raising.
3) Not on Council property or part of a BSA
Activity or Property
Can not do Eagle Projects on the Scout
Camps or Visitors Service Center.
Remember this is a COMMUNITY SERVICE
PROJECT So municipal parks are
acceptable sites
4) Not for a direct gain for the Scout Unit
Building a Scout Hut or improving a Scout
hut is not acceptable.
Building a nature trail at your sponsoring
organization’s place that scouts as well as
others may use is acceptable
4) Must not be a fund raiser in itself—must
have a purpose for the fund raiser
Example:
Buying a defibrillator is not acceptable, but
buying a defibrillator and then teaching CPR
classes to certify people in its use is
allowable—
5) It can not be an extension of an existing
Eagle project Nor can two prospective
Eagle Scout candidates work on the same
project
The Key Requirement
The Scout must show
LEADERSHIP
Think of the project as a Troop Project and
the Eagle Scout as the SPL of the Project
Not the Patrol Leader of the Project
The Proposal
The Eagle Scout Candidate must write a proposal
of his service project:
The best way to determine if you have included
enough information in the proposal write up is:
Is this proposal complete enough that another
Scout would be able to use it to do your project
from beginning to end exactly or better than you
would do it without your being present!
Use the Eagle Scout Workbook
• This workbook and a guide to the
workbook is found on the Milton District
Web Site: www.miltonbsa.org
Under programs heading—then under
Advancement then under Eagle’s Nest
There are many forms of the Eagle Scout
Booklet—USE ONLY THE ONE ON THE
MILTON WEB SITE!!
A BIG FIRST
• Before you let a scout start the Eagle
Scout project write-up have him attend the
Life to Eagle Seminar
• Same time and night as Eagle Board of
Reviews
THE WRITE UP
GENERAL ISSUES
1) Number all pages including attachments
2) Put a header or footer on every page
stating Joe Scout Eagle Project
3) All attachments must be referenced to
somewhere in the text.
4) All attachments have a title and label
(attachment or appendix A or 1 etc)
5) Include a copy of your Life to Eagle
Attendance certificate
Cover page
• Remember to write complete addresses
including city state and zip code
• Unit No.: Include unit with number—
Troop 2000 not T2000 or 2000
• Unit advancement committee person’s
name Address Telephone No.—
This is the person all correspondence with
Atlanta Council for Eagle Board of
Reviews will occur
Project Description
• Describe the project you plan to do.
• Key words here are brief description---don’t care
about history or past
• State WHAT NOT HOW you will do with a
brief explanation
What group will benefit from the project?
Benefitting Organization
Telephone No
Name of religious institution, school or community
Street Address
City State
Zip code
Basically who is your sponsor or
Who are you Helping?
My Project will be of benefit to the group
because:
• Why—BUT Briefly
Don’t fill with Jibber Jabber!!
• If necessary might want to include a
brief description of organization if
needs explaining
• For example working at your church is
obvious but saying working at the
Drake house— Few might know what
type of charity the Drake house is
The project concept was discussed with the following representative of
the group that will benefit from the project.
This concept was discussed with my unit leader on
Date
Representative’s Name Date of Meeting
Representative’s Title
Phone No.
This is the person who is signing your project and
will be agreeing that you completed your project.
THIS MUST BE FILLED OUT BEFORE SUBMITTING TO DISTICT
Project Details
Present Condition
• What is the present condition. Why is your
project necessary
PICTURES are worth a thousand words
Use pictures when ever possible and
reference to them
Plans / Drawings / Designs
This is architectural type drawings or schematics or diagrams.
Not written step by step plans
• Need to visualize what you want to accomplish and how (if building
a bench include schematics and instructions---if taken from a book
or internet source needs to be referenced properly
• Each Drawing/Diagram should have a Title and Attachment Letter
(B or 2 etc, “Bench Construction Diagram”, B3 etc.) and be
referenced in this section
• Include a diagram of what the finished product/project should look
like if appropriate. Landscaping or benches this is possible,
collections or blood drives this is not possible.
• Any zoning or legal writings, specific specifications by community
pertaining to your project
Materials
• Materials are used and can not be reused
e.g. wood, nails, paint, stain concrete etc.
• Be specific what exactly are you buying. Each item
should have the proper dimensions (Inches, feet;
liquids- quart, gallons (shrubs) 5 gal or 10 gal, etc.
• Screws or nails don’t say 1 say 1 box of #8 screws or
on materials list Instead state #8 Screws ____ box(es)
of 100
• Don’t say plants but specifically what plants (proper or
common names)
• Lumber specific wood size (2’x6’ etc) treated or
untreated
• Cement or Sand. Don’t say 5 bags instead state 5
20lb bags of Sand etc.
• Paint or stain…Don’t say 2 cans; it is 2 one gallon cans
etc.
• Material Provided By
Needed
Cost Cost
Sub total___________
(don’t forget tax)
Provided by---where are these materials coming
from. Home Depot, a specialty store.
If you are donating an item put your or your family’s
name and in parenthesis (donated) and the cost
of the donated item…Another scout might not get
that item donated. Don’t say donated by me.
Supplies
• The extras for example paper for
diagramming, pencils, car wash soap,
paper clips, rope, sandpaper, paper cups,
trash bags, nylon strings or spray paint for
marking areas, buckets etc. Can fall in here
• If supplying bottled water instead of Cooler
of water for drinking.
• Include items needed as part of fund raising.
• Lunch
•
Provided By
Needed Cost Cost
Sub total___________
(don’t forget tax)
Same as Materials
Tools
• What tools to you need, include all, mops
brooms, shovels, saws, paint brushes,
files, sanders, etc.
• Safety goggles, work gloves can go here
or under supplies if you are supplying
• First Aid kit
• Cell Phone
• Water Cooler for drinking
• Tool
Provided By
Total Needed
Sub total_________
Total cost of project_______
(don’t forget tax)
• Include cost of donated items because some one
else might not be so lucky to get them donated…
Don’t need to price donated or borrowed
tools…assumed everyone can borrow tools except
special power tools that will need to be rented like a
jackhammer, chain saw, wood splitter, cement
mixer etc—
• Rented tools costs needs to be included here
Step-by-step instructions
Very specific so anybody can build it
equal or better than you-- just by reading
your project proposal.
First Step
• First step is usually fundraising
You might briefly state your fundraising but
refer to fundraising section where
Financial Discussion belongs
Second Step
Procure materials, supplies and
tools
How and who
Model Airplane Approach
• When you build a model airplane are the
instructions one sheet a paper with a
bunch of steps
OR
• Is there some instructions with a diagram
specific to those instructions and then
some more instructions with a diagram
specific to those instructions
Lets Build a Cello Rack
Which would be
easier to follow
This
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Assembly
Use diagrams 4 and 3.
Constructing the cello rack
Use the drawn instructions at the beginning of the step-by-step instructions for where to drill holes
and put screws.
Gather materials.
Five 6”x 12”
Three 6”x 72”
One plywood 6”x 72”
Two 6”x 36”
Two small plywood sides
Place two (2) 6”x 72” parallel to each other
Place one (1) 6”x 12” in between on each side of the two boards. Mark and drill holes using the hand
drill; screw boards in place one side at a time. Use the metal angle to keep the boards at right
angles. This should create a rectangle.
Measure and mark the places for the three remaining 6”x 12” boards to be placed. They should be
placed 15.5” apart. Mark, drill holes, and screw.
Hold in place two (2) 6”x 36” and mark and drill holes on one side of each board. Hold the ends of
the two boards vertical to the ends of the base structure already built. Check to be sure it is level and
screw together.
Hold in place the 6”x 72” and mark and drill holes on both ends. Hold behind and perpendicular to
the two 6”x 36” boards, check to make sure that the boards are at right angles with a metal angle and
screw into place.
Hold in place one (1) small plywood side and mark and drill holes. Be careful not to line holes up
with any existing screws. Make sure the plywood side is flush with the rack and screw in place.
Repeat step G for the other side.
Hold in place the plywood 6”x 72” and mark and drill holes on the straight side. Make sure that the
holes only line up with the 6”x 72” board. Hold the plywood in place and screw in place.
OR THIS
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Cutting Wood
On the 48”x 96” ply wood measure and cut five (4) major sections using
diagram 1
6”x 96”
6”x 96”
36”x 36”
36”x 60”
Put one (1) 6”x 96” aside
On the other 6”x 96” measure 72” and cut. Put the 6”x 72” aside and discard the
6”x 24”
On the 36”x 36”, measure and cut it into two (2) 18”x 36” sections
Using diagram 4, measure 2” on the 18” side and 6” on the opposite 36” side.
Using the chalk line, connect the two measurements making a 34” long diagonal
line and cut.
Repeat step D on the other 18”x 36”
On the 36”x 60” using the chalk line divide it diagonally and cut. This should
create two (2) 36”x 60”x 70” right triangles.
Using diagram 5 and measure the triangle into five sides. Look at diagram 1 for
the positions of each measurement. From the right angle measure 30” and 54”.
From the 54” mark measure 2” across using the metal 90-degree angle. From
the 30” mark measure 6” across using the metal 90-degree angle. Using the
chalk line, connect the 2” and the 6” mark. Once all measurements are checked
with diagram 1 and 5, cut.
Repeat step G on the other triangle.
After all of these steps are completed there should be a 6”x 96” , 6”x 72” , two
cello sides, and two bass sides.
• Using diagram 2 measure and cut the
2”x 6”x 8ft lumber.
• Board 1: measure two (2) 36” sections and
one (1) 24” section and cut.
• Board 2: measure one (1) 72” section and
cut. Save the 24” section.
• Board 3: measure one (1) 72” section and
cut. Save the 24” section.
• Board 4: measure one (1) 72” section and
cut. Save the 24” section.
• Board 5: measure five (5) 12” sections and
one (1) 24” section and cut. Discard extra
board.
• Board 6: measure one (1) 54” and cut.
Discard extra board.
• Board 7: measure one (1) 54” and cut.
Discard extra board.
• Boards 8, 9, 10: make no cuts.
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Using diagram 3, on one side of the 6”x 72” plywood,
measure and cut.
From end point R measure 8.25”
Using the metal angle, measure down 3”, over 3”, and up 3”. This
should create a 3”x 3” square.
From point R measure 25.75”
Using the metal angle, measure down 3”, over 3”, and up 3”. This
should create a 3”x 3” square.
From point R measure 43.25”
Using the metal angle, measure down 3”, over 3”, and up 3”. This
should create a 3”x 3” square.
From point R measure 60.75”
Using the metal angle, measure down 3”, over 3”, and up 3”. This
should create a 3”x 3” square.
Cut all four (4) of the 3”x 3” squares out.
Using diagram 3, on one side of the 6”x 96” plywood, measure
and cut.
From end point R measure 11.25”
Using the metal angle, measure down 3”, over 3”, and up 3”. This
should create a 3”x 3” square.
From point R measure 34.75”
Using the metal angle, measure down 3”, over 3”, and up 3”. This
should create a 3”x 3” square.
From point R measure 58.25”
Using the metal angle, measure down 3”, over 3”, and up 3”. This
should create a 3”x 3” square.
From point R measure 81.75”
Using the metal angle, measure down 3”, over 3”, and up 3”. This
should create a 3”x 3” square.
Cut all four (4) of the 3”x 3” squares out.
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Assembly
Use diagrams 4 and 3.
Constructing the cello rack
Use the drawn instructions at the beginning of the step-by-step instructions for where
to drill holes and put screws.
Gather materials.
Five 6”x 12”
Three 6”x 72”
One plywood 6”x 72”
Two 6”x 36”
Two small plywood sides
Place two (2) 6”x 72” parallel to each other
Place one (1) 6”x 12” in between on each side of the two boards. Mark and drill holes
using the hand drill; screw boards in place one side at a time. Use the metal angle to
keep the boards at right angles. This should create a rectangle.
Measure and mark the places for the three remaining 6”x 12” boards to be placed.
They should be placed 15.5” apart. Mark, drill holes, and screw.
Hold in place two (2) 6”x 36” and mark and drill holes on one side of each board. Hold
the ends of the two boards vertical to the ends of the base structure already built.
Check to be sure it is level and screw together.
Hold in place the 6”x 72” and mark and drill holes on both ends. Hold behind and
perpendicular to the two 6”x 36” boards, check to make sure that the boards are at
right angles with a metal angle and screw into place.
Hold in place one (1) small plywood side and mark and drill holes. Be careful not to
line holes up with any existing screws. Make sure the plywood side is flush with the
rack and screw in place.
Repeat step G for the other side.
Hold in place the plywood 6”x 72” and mark and drill holes on the straight side. Make
sure that the holes only line up with the 6”x 72” board. Hold the plywood in place and
screw in place.
Thus the advantage of
detailed instructions
with diagrams
Obvious pit falls
• Include what it should look like when finished
• Diagrams showing the location that objects will
be located at when finished
• Finishing---sanding, painting, sealing
• Anchoring or securing or cementing
• If power tools used make sure to CLEARLY
state, who measures the item, who marks the
item and who operates the power tool
• Don’t forget set up
• Don’t forget orient crew leaders
• Don’t Forget cleanup
Financial Plan
You have the total cost from materials,
Supplies, Tools---now how do you finance
it.
First things first
Need to show on the proposal the finances
First part should be the following
Cost of materials/supplies/tools $________
Value of donated items (minus) $________
Amount needing to be fund raised$______
(don’t forget tax)
It’s a good idea to have extra money for
unforeseen issues that will arise.
Don’t forget many fund raising adventures
have a cost to them (materials, supplies
and sometimes tools) and that needs to be
included in the proposal cost statements
Next: How will you
secure funding
• 1) Ask the sponsoring organization for
funding
• Wear your uniform make an appointment
• Best to bring a letter requesting money
(list amount and or specific item
donations), a copy of your proposal, a
presentation material, a copy of the Unit
(via Sponsoring Organization) IRS 401 (c)
2) Do a fund raiser
Examples: Car Wash (when no draught)
Bowlathon, dinner, yard service, baby sitting
service, garage sale, sell candy bars, movie
night, Vacuum out, Concert
Sky’s the limit on imagination
NO RAFFLES, BINGO, Gambling
3) You can solicit funds from the community,
by personnel requests either by a table at
the Church, School, Grocery Store etc
Door to door in the community
Letter writing campaign
If you write letters to send out requesting
donations, copies must be in your
proposal, referenced to in the text and
placed in the proposal as an attachment
with a title and Label (e.g. attachment L
fund raising letter)
You must show where your funding
is coming from:
If it is one source then state that source. If
this source has nothing to do with the
project then an explanation as to why they
are donating is required
If it is from multiple sources than a ledger or
statement of donations needs to be
included IN THE PROPOSAL
NOTE: The Ledger must be FILLED OUT
COMPLETELY and included in the final
report.
Ledger
Name
Date
amount Check
number/cash
Who keeps the ledger?
Rather than I do--Project treasurer best person
Checks
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Who do checks get made out to:
Eagle Scout
Eagle Scout Family
Unit
Sponsor of Unit.
Separate Fund
Don’t forget to use the users of the project
as a source of contribution letters rather
than hitting up the troop or your neighbors
Fixing a playschool playground the parents
whose children are a better source of
revenue than your troop or neighbors who
don’t care about this particular Pre-School
Receipts
Many donor would like a receipt for taxes.
Include a copy as an attachment with
proposal
Who can’t donate
• Funds from illegal activities, including
gambling or BINGO
• Funds from alcohol, smoking or drugs
Organizations that run against the principles
of scouting are not good sources, e.g.
Loveshack
Family Donations
• It was decided by the Milton District
Advancement Committee that Scouts and
their families (any relation from parent to
53rd removed cousin):
may contribute up to 25% of the total gross
cost of the project.
Baby sitting or lawn service other earned
money by the eagle scout candidate can
only be used in the family 25% limit rule
However if the scout creates a service that
uses other workers (Lawn service or
babysitting service) where the money
earned goes toward an eagle project
rather than paying the workers; any of this
money may be used no limit.
It is acceptable for you or your family to
pay for snacks, lunch or refreshments or
bottled water, under the scout is courteous
rule, in addition to the 25% rule
What is plan B
What do you do if your fundraising idea is
not good enough to fund the project.
Do you have another idea or do you keep
doing this fund raiser until you have
enough
Overage
What do you do with excess monies?
Usually you give it to the sponsor you are
helping.
If it is another organization explain why? Why
the organization you are helping is not good
enough for the extra money
Make sure sources of income know
that extra money goes to a different
place than the project recipient.
Schedule
How much time will you need to complete
this project?
Don’t just say 104 hours or 3 days
Need to know how many hours per day
and how many days
Choice one
Fundraising Day 1 9am to noon
Pre Work Day 1 6pm to 8pm
Work Day 1 9am to noon
Measure, cut and sort wood into kits
Work Day two 8:30am to 5:00pm with 30 minute lunch break
build all 6 benches
Work Day 2 8:30am to 5:00pm with 30 minute lunch break
transport and install benches
If needed: Work Day 3 8:30am to 5:00pm with 30 minute
lunch break
Choice Two
Fundraising Day 1 9am to noon
Pre Work Day 1 6pm to 8pm
Work Day one 8:00 am to 9:00 am
Quartermasters prepare work site
9:00am to 915am Orient the crews
9:15am to noon Scouts measure wood, adults cut
wood, quartermasters sort wood into kits
Work day 2
8:00am to 9:00 am Quartermaters prepare
work site
9:00 to 9:15 Orient Crew Leaders
9:15 to noon assemble benches
Noon to 12:30 Lunch
12:30 to 4:00pm finish benches
4:00-5:00 Cleanup
Work Day Three
8:00am 8:30 am Quartermaster load up truck
and deliver benches and tools to work site
9:00- 9:30 am Quartermasters unload truck
and set up work site
9:30 am to 9:45 am Orient team leaders
10:00 to 12:00 Cement Benches in place
12:00-12:30 Lunch
12:30-4:30 Finish cementing benches
4:30-5:30 Clean up
Work Day Four (if needed)
8am to 5pm or finish
Finish any part not completed in previous
work days
I don’t want or need an hourly
clock report
8:00-9:00 set up
9:00-9:30 orient team leaders
9:30-10:00 build base of benches 1-3
10:00-11:00 build seats of benches 1-3
11:00-12:00 build backs of benches 1-3
12:00- 12:30 Lunch
12:30-1:30 build base of benches 4-6
1:30-2:30 build seats of benches 4-6
2:30-3:30 build backs of benches 4-6
3:30-4:30 Stain all 6 benches
4:30-5:30 Clean up
It is better to be ahead of schedule than to
explain why you were behind on schedule
• Remember to include extra days if necessary to
finish the project. If you think you will need only
1 day of fundraising and 2 work days; schedule
for 2 fund raising days and 3 work days. This
way if you need the extra time you are not
behind on the schedule and then need to explain
it as a variance to your project (end of project
descriptions).
• Also this allows for inclimate weather.
Written/Printed Information
List each Attachment by Letter and Title
• A Before Photos
• B1 Project Site Plan
• B2 Bench Construction Drawing
• Etc.
Don’t forget Sign-in, Sign-out
Sheet For Record Keeping, fund raising
flyers, maps, Letters soliciting funds,
articles advertising in newspaper etc.
Helpers / Workers
Who are you leading, How are you
getting these volunteers and How
are you leading them
What is your source of volunteers
Any one can help you!
Can be but not exclusive to Scouts
Neighbors
Family
Church members
Friends
Male or Female
Youth and Adults
How are you soliciting for
volunteers
Announcement at troop meeting
Volunteer sign up sheet (sample as attachment)
Flyer (sample as attachment)
Email (sample as attachment)
Announcement at school
Poster at church (sample as attachment)
How are you organizing or leading
How are you showing leadership
• List teams and their functions
• Who leads these teams
• For example the team leader of
fundraising crew might be the project
treasurer
• Or leader of the Quartermaster crew might
be the Quartermaster
Numbers
• How many Youth will you require:
Per crew
Per day
Per Project
• How many Adults will you require:
Per crew
Per day
Per Project
Example
The following crews will be used for the project
• Fundraising Crew Lead by the Treasurer
• Will consist of 4 youth and two adults
This crew will man a table outside the church during
Sunday services with a poster display of the project.
They will accept all donations and answer questions
about the project
All donations greater than $20.00 will be logged on the
ledger sheet by the Treasurer
The Treasurer will turn all money in to the Troop Treasurer
• Quartermaster Patrol:
• Will consist of 4 youth and 2 adults
• Will be lead by the quartermaster and their responsibilities
will be to purchase all materials, Supplies and tools
• Make sure all donated supplies are at the work site
• Make sure all borrowed tools are at the work site
• The work site is set up and ready for the work crews
• Sort the materials into kits for the work crews
• Make sure all borrowed tools are returned to their owner in
equal or better shape than they were borrowed
• Help in transporting materials to works sites
NOTE:
Almost every project
needs a
QUARTERMASTER!
• Measuring patrol:
Will consist of 4 youth
Will measure wood and make marks for
cutting/drilling patrol
• Cutting/drilling patrol
Will consist of 2 adults
Will cut and drill wood based on
measurements from measuring patrol
• Assembly patrols—2 patrols
Will consist of 4 youth per patrol with an
assigned crew leader
Will assemble benches
(each patrol will assemble 3 of 6 benches)
Securing patrol 2 patrols
3 youth per patrol with one of the youth
being an older scout
Will dig the holes and cement the benches
in place
So how may youth and adult will
you need each day and total for
the project?
Tracking Volunteers
How will you keep track of the time people
volunteer for your project
Log sheet for volunteers with sign in and
sign out time Include as an attachment
Use this attachment in final writeup
Adult Supervision
• Minimum of two adults AT ALL TIMES
• At least ONE of the adults MUST be Youth
Protection Trained.
Adult Leaders?
You do not have to have adult leaders.
In fact if you state you will have adult
leaders and one of them can not attend
the project because of work or illness you
need to find another leader or you must
explain a variance in the final write up.
With that in mind state two adults and if
you happen to get leaders to volunteer all
the better for you.
Named Ones
If you name a specific individual will attend
then that person needs to attend. If they
can not due to illness or work you either
have to postpone your project or do the
project but the project now has a variance
that needs to be explained in the final
write-up
KEEP IT SIMPLE!
Just state:
“There will always be at least two adults
present at all times during the project
At least one of these adults will be BSA
Youth Protection Trained
Work Site
List all sites the project will take place at:
Work houses, project sites, fund raising sites
Properly list the Places
Work site 1:
Kopel Residence (not my house)
5315 Skidaway Drive Alpharetta GA 30022
Make reference to map(s)
Work Site 2:
ETC.
Key
Do not use specific written directions from a
specific place.
Think of it this way:
If some one from National BSA was coming
to see this project will these maps be
enough (with a general Atlanta area map)
to find the site.
CAN YOU FIND THE
WORK PLACE?
Aerials don’t work well for worksite
Location
This one?
Too Much Zoom
This one?
Not zoomed enough
This works well
Remember map of site or campus showing
where the project is taking place on that
site or campus
Aerials work great for at the
worksite
Transportation
Best way to state it---and you
may plagiarize this line:
“For all helpers under the age of eighteen,
transportation to and from the work sites will be
the responsibility of the Scout’s, or helper’s (if
not a scout) parent or guardian or as arranged
by his/her parent or guardian. All volunteers
over the age of 18 will be responsible for their
own transportation”
Material Transport
How are materials or project parts going to
be transported to the work sites
Truck, Suburban, Mini Van, 20 cars,
Trailer etc
Sherpas and pack mules are acceptable
Tour Permit
• Is required anytime car pooling is
utilized in any form
• Include tour permit with information filled
out…where you are going, CPR adult?
• Top and bottom parts filled out.
• Tour leader
Safety
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EVERY PROJECT REQUIRES:
First aid kit
Cell Phone
Knowledge of where the closest hospital is in the
event of an emergency
Might not use tools that maim but there is a risk
of heart attacks, objects in the eye or stupid Boy
Tricks like throwing rocks and hitting another
person
Map from Worksite to Hospital
Emory Johns Creek Hospital: 770-454-2006
6325 West Johns Crossing, Duluth, GA 30097
Directions to Hospital
• Emory Johns Creek Hospital: 770-454-2006
6325 West Johns Crossing, Duluth, GA 30097
• Directions
• 1:Start out going SOUTHEAST on SKIDAWAY DR
toward SKIDAWAY CT.0.3 miles
• 2:Turn LEFT onto STATE BRIDGE RD.1.1 miles
• 3:Turn LEFT onto MEDLOCK BRIDGE RD / GA-141 N /
PEACHTREE PKWY.3.5 miles
• 4:Turn SLIGHT LEFT onto W JOHNS XING.0.3 miles
5:Turn LEFT.<0.1 miles 6:End at Emory Johns Creek
Hospital:
6325 West Johns Crossing, Duluth, GA 30097, US
Power Tools:
• Only Scouts over the age of 16 or Adults may operate
power tools.
• Power tools are defined as tools that can maim, e.g.
electric (plug in or battery) saws, drills, chain saws,
bobcats, augers etc… Battery operated Electric Screw
drivers or sanders are acceptable for any scout to use.
• Only Adults may operate log splitters or chain saws
• All operators of power tools MUST wear eye protection
and gloves whether it is battery operated or plug in.
• If you are cutting wood Basic Totin Chit rules apply…You
need a saw yard or safe saw area that is not trafficked or
entered by volunteers.
Goggles, Masks and Gloves
Are masks needed?
• Power tools masks optional unless power sprayer
• Sanding + mask
• Spraying sealant, Painting +mask when spraying or
spray painting
• Is special equipment necessary for protection (rubber or
neoprene gloves when chemicals (weed Killer) are
used? Be aware of hazards, and how to deal with them.
For example, if the chemicals are deemed hazardous,
only adults should use them to spray weeds, etc. and the
adults should wear breathing protection, skin protection,
etc.
Other Safety Issues
• If Special Equipment is used a lecture in
safe use of the equipment is necessary
• Are the scouts going door to door
collecting items---BUDDY System used
• Any other safety features required
Car wash or Vacuum out—orange vests
for traffic control
OTHER:
• A Tour permit will be required:
• If the activity is deemed to have a degree
of danger to it… (e.g. canoeing to the site,
SCUBA Diving, other water related events,
rock climbing to get to site, Bulldozers
used etc.) as determined by the District
Advancement Chairman
• Car pooling is used
Signature Page
THIS NEEDS TO BE SIGNED BEFORE
SUBMITTED TO DISTRICT:
You need to send a copy of the signatures with
your proposal submission
OR
The Eagle Advisor states in the Email
transmission that the signatures have been
obtained and are on file.
Approval Signatures for Project Plan
Project plans were reviewed and approved by
____________________________
___________
Religious institution, school,
Date
or community representative
____________________
__________
Scoutmaster/Coach/Advisor
Date
_____________________
__________
Unit Committee member
Date
______________________
____________
Council or district advancement
Date
committee member
NOTE
A scout MAY NOT START his
project until it has been approved by the
District Advancement Chairman
• To speed scouts along we have two forms
of approval:
Conditional Approval
This means the project is sound and will be
approved with some corrections.
• Usually this is granted electronically and
the scout will need to obtain the District
Advancement Chairman’s signature
• There also might be minor corrections the
scout will need to address before signature
is given.
• Since the project is sound we allow the
scout to start fundraising and purchasing
materials however he MAY NOT START
the actual physical part of the project until:
The District Advancement
Chairman’s Signature is
obtained
Approved
Once the District Advancement Chairman’s
signature is obtained the project may
proceed as described
Attachments
Ledger for funds Attachment -1
Name
Date
Amount
Check #
Receipt Attachment 2
Donation Receipt Date: Thank you for
your donation in the amount of
_________________for Joe Scout’s
Eagle Project to supply Christmas
Stockings to the children supported by
the Children’s Restoration Network.
IRS Form 501 (c)
Attachment 3
Volunteer sign up sheet
Attachment - 4
Name
Telephone
Email
Day
volunteering
Volunteer Hours
Attachment- 5
Name
Date
Time in
Time out
Letter for Donations
Attachment 6
Attachment D: Letter for money donations
Dear First Last Name,
I hope your year is going great. I have been extremely busy preparing my Eagle project. To achieve
the rank of Eagle Scout, which is the highest rank in Boy Scouts, you must earn twenty-one or more
merit badges, along with other difficult and challenging achievements. Although these achievements
are very important for the rank of Eagle Scout, the dominant and most important qualification is to
carry out a project worthy enough to be considered an Eagle project. My project will consist of
building three high quality benches for my school, Providence Christian Academy. They would be
placed on the walkway next to “the Green” an area between the High School and Elementary
buildings, and would serve a practical purpose for students and staff. Also they would serve to add
curb appeal for the school. The benches will be made from wrought iron, and the brick planters will
act as legs.
Part of the Eagle project is raising enough money to build your project. The money raised will be
used for the following materials: brick, sand, block, mortar, rebar, and concrete, along with the
custom built wrought iron benches. Money will also be needed to pay for the masons who will assist
me in the building of the benches. If you would like to help me accomplish my Eagle Scout project
and reach the highly distinguished rank of Eagle, you may donate money at this time. Any donation
would be much appreciated. Checks can be made payable to Troop 143 – Alex Allison’s Eagle
Project, and they are tax deductible. I hope you will be pleased with the outcome of my Eagle
project, and I thank you for the part your family plays in my Eagle Scout project.
Sincerely,
Joe Scout Eagle Scout Candidate Troop 1
Flyer to Solicit Volunteer
Attachment 7
My name is Scott Fraser I am currently a life scout working on my
eagle project. My project is to replace old benches in Azalea Park
located in Roswell with new benches that I need help building. I
can use all the help that I can get so if you can please stop by to
help me out that would be much appreciated.
Dates: X, XX- X, XX
Who: anyone that can help
What: help me with building benches for my eagle project
Where: at azalea park located in Roswell
When: this coming weekend
If you have any questions about what time to come and how to
get to the park please contact me at 404-840-6711
Final Write-Up
Carrying Out the Project
Hours I Spent Working on the Project
• Keep a notebook in your pocket---log
every call, every letter, every second you
spend on the project---the time will add up
• Keep a Log or sign up sheet for volunteers
You the one you used in the proposal
Include completed Volunteers time sheet (sign
in sign out sheet)—The one you used in the
proposal.
Include a log sheet of your time spent on the
project.
Your time begins when the project is accepted;
any work after that counts toward the project
total
Fill out the numbers
Hours I spent:
Planning the project
Carrying out the project
Total hours I spent working on the Project
Hours Spent by Scouts, Venturers, or Other
Individuals
Working on the Project
Total number of hours peers worked on the project
Grand total hours spent by me and other youth on the
project.
Total hours spent by Adults to complete the project
Materials Required to Complete
the Project
Can state same as what was planned
however the following materials needed to
be added--- Include specifics on what was
added and the extra cost.
Or
Can submit a whole new list with prices
Financial
List all donations, Who donated and What
amount they donated.
Have the completed financial ledger sheet
Use the ledger sheet you had in the
proposal
Changes
*****This is a most important
section and the one that is most
heavily reviewed******
List all changes from the plan including extra
materials and how extra cost was covered
Include changes in planned schedule and how it
was worked out
Any other road blocks---what did you do to handle
the situation?
After Photographs
****EXTREMELY IMPORTANT…
*****Can’t judge the project unless can
visualize what was accomplished
Approvals for Completed Project
Start Date of Project ____ Completion date of Project ____
This project was started and has been completed since I received the
Life Scout rank, and is respectfully submitted for consideration
__________________________ ________________
Applicant’s Signature
Date
The project was planned, developed, and carried out by the candidate
___________________________
_________________
Signature of Scoutmaster/Coach/Advisor
Date
___________________________
Signature of representative of
religious institution, school, or community
_________________
Date
Statement of Ambitions and Life
Purpose
You do not need to fill this out when you
are submitting your project for District
Approval…. Only need this when you
finish your project and are submitting
for your Board of Review.
Letters of Recommendation
• Do not need while working on Eagle Project
• Do not need them when submitting an
Application to Council for a Board of Review
• MUST HAVE ALL LETTERS OF
RECOMMENDATION BY BOARD
OF REVIEW NIGHT –No exceptions
GOOD LUCK
May the Force be with You!