BUS 4017 Project Management HR Wk 6. Agenda
Housekeeping
Marking for the past 6 weeks.
Mid term test review:
•WBS- new Application
•WBS Quiz review
•Decision Matrix as per
H.R. ad. from Globe
•H.R. Issues
•H.R. Ad
•PM culture
Work through case from
book for WBS, Schedule
And GANTT chart
Work with your groups.
Hand in Project Charter
/Executive Summary if
ready
Apply to our exam
review
Responsibility Matrix after WBS
Who
Fred
What
Lecture
MS
Project
R
I
Charter
Stude
nts
Groups
Class
R
R
House
Keeping
F
Home
assign
R
Test review-sources of the test
material:
Gido and Clements Ch. 1-8 readings
PowerPoints
Group exercises
Supplementary handouts
Movie on project management
Class web sites: e.g.
www.timemanage.com/verzuh.html
Your questions answered page. YAQ.
Last weeks Handouts review
1.
2.
3.
4.
Project Manager selection
Decision Matrix for Hiring H.R. Director
WBS & Estimate Quiz answers
Predecessor exercise
Your needs
• What do you need to study effectively for
this exam?
• Areas of concern?
• Page references?
• If you need extra tuition arrange for it early
enough to be useful – Tues or Thurs. I am
available.
Terms, acronyms and definitions
1.
2.
3.
4.
5.
6.
7.
P.M.I., PMBOK, C.P.M., P.E.R.T. method
R.F.P. and the proposals related to project life cycles.
Project industry, trends. Reasons, benefits
Project definition and the 5 action steps for success
Various types stakeholders and their roles.
Project selection reasons and methods. Decision Matrix
Project Scope – three parts (triangle/equilibrium)
8.
Trade offs between time, cost and quality.
9.
Documentation: Charter, S.O.W. What goes into each document?
10.
11.
12.
13.
The WBS and related documents incl. Predecessors!!
Responsibility Matrix. How would you lay it out? What goes where?
Estimating methods. Top down, bottom up. Time, materials.
What is a baseline in the plan? What does it include?
Management and trends.
• History of project management and development.
• Operations vs projects. Can you define what
qualifies as a project?
• Acceptance of project managementwhy does it work?
• Certification and standards
• Which industries use it?
• Project management skills vs industry skills
Starting the project?
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•
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Reasons: need, opportunity necessity
Meetings, questions (6 w’s)
Management techniques: need assessments
Stakeholder input
Input through R.F.P.’s and proposals
Financial and political implications;cost benefits
Decision making
S.O.W. (Statement of Work) is the contract
Statement of Work
• Purpose, forms, input from whom – various
stakeholders
• S.M.A.R.T. formula for goal setting become the
objectives
• S.O.W. contains the contractual elements of the
project –what are they, know the key parts
• S.O.W. is developed into a Plan which includes:
Risk management, WBS, Schedules, Estimates
and Budgets and Responsibility Matrix’s/s
Stakeholders
• Can influence the outcome of the project.
• Need to identify them – ongoing
• There a 5 main types. Name the types.
Decision Matrix
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•
1.
2.
3.
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•
We will use the same format we used in class.
Look at the R. F.P. requirements.
Choose your criteria
Give them weights that total 100%
Provide a range (ranking scale) for each
Look at the Proposals, find the matching
Information to your items #1 and #3 above
Multiply your #2 weight by the rank #3
Add the scores on one line
Compare scoring and choose.
Review Definition stage

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The definition stage-learnings from your group work on the
model build. The longer you take and more input you get from
stakeholders the better the plan.
Planning, the reasons for it and the benefits. E.g. You have a guideline
to work to and measurable standards to evaluate progress.
You announce the start of the project with a Charter. What else goes
into this document.
You develop the S.O.W. and then start making detailed plans.
Might have to go through a decision making model. Should you do the
project, or which one to align with all company vision, mission and
goals, profitability?
Start the planning with Risk management. Gido
and Clements. P 108
• Why aren’t risk identified in a project – might not
get the job?
• Teams and stakeholders identify risks
• Weigh up the severity – impact
• Weigh up the probability of occurring
• Include in your plan how to manage the risk
• Continue to monitor your risks throughout the
project . Get reports.
• Document all of the above and results.
Planning stage.
Risk, WBS, Schedule, GANTT, Resp. Matrix. and
Estimate and Budgets
• See page 117 for the WBS project we have done
in class.
• What would the task list look like?
• What are the predecessors for the task on the
Network diagram?
• The times for this project are on p. 146. Could you
calculate the critical path?
• Could you convert the Network diagram into a
GANTT chart with correct symbols?
• What would the Responsibility Matrix look like?
• Now apply all the above to the Case for the Exam-
Last week’s Scheduling warm up
Task
Predecessor
Time
A
None
5
B
A
4
C
B, D
6
D
A
2
E
D
5
F
C, E
8
A
B
D
Calculate the critical path
A, B, C, F, = 23
D, C, F, = 21
D, E, F = 20
C
F
E
Planning stage
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Why we plan for a baseline/control
Creating a WBS from the S.O.W.
Break down project to work package level.
Assign work packages to Responsibility M.
Estimate the work package time and $
Schedule the packages on Network Diagram
Turn calculate critical paths and floats
Create GANTT chart from WBS and Network
Planning stage
•
•
•
•
•
•
•
•
Why we plan for a baseline/control
Creating a WBS from the S.O.W.
Break down project to work package level.
Assign work packages to Responsibility M.
Estimate the work package time and $
Schedule the packages on Network Diagram
Turn calculate critical paths and floats
Create GANTT chart from WBS and Network
Estimating and Resources
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•
•
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Estimating top down-from management
Bottom up – from the team members
Estimates are budgeted
Resources are determined – people,
equipment, materials
• Sub contractors are hired
• New Teams (stakeholders) may be added
The Case for the Exam. The case we will use in the
exam will be similar to the material we have covered in class.
• We will use the case on P. 170 –176 for the exam
WBS, Schedule and GANTT and related items
• The case will be modified to fit our teaching
formats
• It will help us understand the relationship between
the IT (Info. Tech. ) and other functional
departments in today’s workplaces
Useful web links for study
1. http://www.timemanage.com/verzuh.htm
2. http://www.timemanage.com/yaq.html
3. www.swlearning.com/quant/gido/pm_2e/g
ido.html
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http://