Contractor Management and
ISO 14001:2004
2008 EMS Conference,
Roanoke, Virginia October 8, 2008
Dr. Victor Gray
CVGray & Associates LLC
victor@cvgray.org
www.cvgray.org
804-307-4955
Contractor Management and ISO
14001:2004 Outline
What is ISO 14001:2004
ISO 14001:2004 Requirements
Importance of Contract Management
Control
 Application of Operations Control
(Clause 4.4.6)
What is ISO-14001:2004
What Are ISO Environmental
Management Standards
EMS helps an organization to establish and meet its own
policy goals through objectives and targets,
organizational structures and accountability and
management controls and review functions - all with top
management oversight. EMS does not set requirements
for environmental compliance, nor do the standards
establish requirements for specific levels of pollution
prevention or performance.
The Environmental Management Systems’ Specification
Document calls for environmental policies which include a
commitment to both compliance with environmental
laws, and prevention of pollution.
What Are ISO Environmental
Standards
ISO's Environmental Standards (EMS) are a series of
voluntary standards and guideline reference documents
which include:
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Environmental Management Systems,
Eco-labeling,
Environmental auditing,
Life cycle assessment,
Environmental performance evaluation,
Environmental aspects in product standards.
The focus on management “distinguishes these
standards from performance" standards.
ISO-14001 EMS Specification
Standard
ISO 14001: EMS Specification Standard
Environmental Management Systems - Specification with
guidance for use.
This standard is the main management systems
specification document in the ISO 14000 series. It
contains the required elements that must be satisfied by
an organization seeking registration or certification for its
Environmental Management Systems to the standard.
It’s the only standard to which an organization
can be audited.
What ISO-14001:2004 is Not and
Does Not:
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Is not a Product standard;
Is not a Performance standard;
Does not establish levels for Pollutants or Performance;
Does not establish Test Methods;
Does not require initial Performance Testing;
Does not require or establish a Final Performance Goal;
Does not require the meeting of Zero Emissions;
Does not mandate Best Practice Technology;
Does not require the disclosure of Performance Levels;
Does not require the disclosure of Audit Results.
The ISO 14001:2004 EMS Standard
Contains Requirements for the
Following:
 An environmental policy supported by top management,
 Identification of environmental aspects and significant impacts,
 Identification of legal and other requirements,
 Environmental goals, objectives, and targets that support the policy,
 An environmental management program,
 Definitions of roles, responsibilities, and authorities,
 Training and awareness procedures,
 Processes for communication of the EMS to all interested parties,
 Documentation and operational control procedures,
 Procedures for emergency response,
 Procedures for monitoring and measuring operations that can have
a significant impact on the environment,
 Procedures to correct nonconformance,
 Record management procedures,
 A program for auditing and corrective action,
 Procedures for management review.
ISO-14001:2004 Background
ISO-14001:2004 Background
The ISO-14000 series: An evolving family of environmental
management standards.
The International Organization for Standardization (ISO) was
founded in 1946 in Geneva, Switzerland, with its key mission to
promote trade by developing international voluntary consensus
standards.
The ISO 14000 series is a voluntary set of standards intended
to encourage organizations to systematically address the
environmental impacts of their activities. The Standards have
been developed by ISO under the TC 207 committee. The goal of
the TC 207 committee is to develop a common approach to
Environmental Management Systems that is internationally
recognized. ISO 14001 was adopted in 1996 as an
International Standard for guiding the development of
Environmental Management Systems.
ISO-14001:2004 Background
continued
The ISO 14001 EMS is defined as:
"that part of the overall management system that includes
organizational structure, planning activities, responsibilities,
practices, procedures, processes, and resources for developing,
implementing, achieving, reviewing and maintaining the
environmental policy" (ISO 14001: 1996).
The current version (2004) is the second version which updates
and replaces the 1996 version.
ISO-14001:2004 Requirements
The Plan, Do, Check, Act
Continual Improvement Cycle
ISO-14001 Requirements
Environmental planning takes into account the following
paragraphs of Section 4.3 PLANNING:
4.3.1 Environmental aspects
4.3.2 Legal and other requirements
4.3.3 Objectives & targets
The “Planning” phase of the continual improvement cycle
requires that plans are formulated to fulfill the
Environmental Policy's Objectives and Targets.
ISO-14001 Requirements
The implementation (Do) and operation of your E.M.S. takes into
account the following paragraphs of Section 4.4 Implementation &
Operation:
4.4.1 Resources, Roles Responsibility and Authority
4.4.2 Competence, Training and Awareness
4.4.3 Communication
4.4.4 Environmental Management Systems Documentation
4.4.5 Document Control
4.4.6 Operational Control
4.4.7 Emergency preparedness & response
The “Do” phase of the continual improvement cycle requires the
development of capabilities to support the implementation and
on-going operations of the organization in support of the E.M.S.
ISO-14001 Requirements
Environmental Checking takes into account the following
paragraphs of Section 4.5 Checking .
4.5.1 Monitoring & Measuring
4.5.2 Evaluation of Compliance
4.5.3 Nonconformity, Corrective and Preventive Action
4.5.4 Control of Records
4.5.5 Internal Audit
Monitoring and measuring ensures the success of your
environmental performance and that its meeting stated objectives
and targets.
ISO-14001 Requirements
Environmental system management
review takes into account the following
paragraphs of Section 4.6 Management
Review:
4.6
Management Review
The entire Environmental Management
System should be continually monitored,
and be subject to periodic reviews.
Importance of
Contract Management Control
Importance of Contract
Management Control on your site
(Clause 4.4.6 Operational Control)
Your EMS should require that any person performing
work or services on your site, who has the potential to
cause a significant environmental impact should be aware
of the requirements and importance of the EMS and are
competent to perform the job assigned.
For Contractors performing an operation or activity that
has the potential where environmental impacts are
significant, these controls should take the form of
documented procedures.
Application of
Contract Management Control
Application of Contract Management
Control on your site
What forms can these controls take?
Procedure(s) for 4.4.6 and contractor management
Develop Operating Criteria
Documented instructions for Contractors on site
Videos of safety and environmental actions needed
Training prior to coming on campus
Completed form (which becomes a record of agreement
when it is signed) “Environmental Briefing Contractor Methods Statement”
can be a technique used to inform contractors of your requirements.
Environmental Management Basics Example
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The environmental manager is : _____________ (contractor signs off on each
point)
Supplier / Contractor understands the importance of compliance with relevant
environmental legislation and regulations, and the consequences of non-compliance.
All Suppliers / Contractors working at the facility are required to comply with and ensure
their employees and any Suppliers / Contractors or agents comply with the facility’s
Environmental Management System (EMS) and environmental policy.
All Suppliers / Contractors acknowledge receiving or were made aware of the facility’s
environmental policy, as well as applicable system procedures and work practices.
Suppliers / Contractors shall not discharge anything to drains and/or sewers without the
prior approval from the facility’s environmental manager.
Spills and other releases to the environment must be immediately reported to the
environmental manager.
Suppliers / Contractors shall provide adequate spill release prevention, as approved by the
environmental manager.
Suppliers / Contractors shall immediately notify the environmental manager of any
abnormal conditions found during work at the facility.
Suppliers / Contractors shall properly label, store, and dispose of all their waste materials
used in-site in accordance with facility procedures and all legal requirements.
If facility personnel are required to work with potential hazardous materials brought on-site
by a contractor, prior approval of that material by the environmental manager is required.
Suppliers / Contractors shall minimize the efforts of noise, order, light, fugitive dust
emissions, and traffic movement on and/or adjacent to facility property.
Suppliers / Contractors shall obtain, prior to commencing work, all necessary environmental
approvals or permits and present copies of such permits to the environmental manager.
Suppliers / Contractors were informed of actions to be taken during an actual emergency
situation.
The Suppliers / Contractors understand that the facility may interrupt Supplier / Contractor
activities that violate policies and/or all legal requirements.
All ISO 14001:2004 EMS actions in
regard to Contractor Management
should be:
Documented
Part of plan of facility operational
control
Actions recorded
Part of initial Contract negotiations
Part of the Internal Audit process
Thank you
QUESTIONS ?
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