Date: January 21, 2014
Arbor Grove Board Meeting
Attendees: Irv Paul, Kristen Gleim, Craig Hixon, Jeff Andry, Jason Angelicchio
Review and approve Meeting Minutes from November 2, 2013
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Minutes outstanding
Jeff Andry to submit electronic version
Architectural Committee Report – Jason Angelicchio
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Review new Architectural Review Guidelines
Board Members Review Proposed Architectural Review Guidelines and Procedures
o 3 Questions to ask yourself before we submit for approval:
o Is the proposal reasonable and make sense?
o Is it enforceable?
o Does is violate any ordinance that already exists with the city?
Other items for review:
o Leon Neal project – no update
o Symphony House Update – status queue
Pool Report – Kristin Gleim
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Need to sign 2014 pool contract after review
o Porter Pool Management (Gerry Porter) bid received
o Action: Will be requesting additional bid for maintenance contract
Need additional quote/estimate for chlorine system bid
Need additional quote/estimate for salt system
o Action: Craig Hixon to request
The following items will be reviewed when weather breaks
o Kick panels all 3 doors
o Auto shut off for showers
o Bulletin Boards for next year
o Fountain Pressure
o Back Room Clean up
Common Grounds – Craig Hixon
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2014 Contract Results
o Wesley’s bid proposal for 2014 landscape and lawncare received
o Need cost savings information between Wesley’s and Aspen
Several entrance lights on Arbor Grove will be repaired
Symphony entrance plan will remain on agenda
Ash Bore Update
o City of Noblesville has replacement plan for Ash Bore infested trees
o Need to confirm if extended to Arbor Grove
o Need to confirm the plan for replacement trees in respect to the type and consistency
for Arbor Grove in general and for each street
o Need to determine time frame for the replacement and ensuring compliance
o Future review of Ash trees on the Arbor Grove HOA property (not street0
Sidewalk settling
o Submitting photos to City of Noblesville on sidewalks that have settled in the
neighborhood and are a potential liability hazard
ASAP Aquatics – held the price – contract for 2014 submitted – retain
Communications / Social Media Report – Kristen Gleim
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Website updates
Feedback and concerns with Facebook page - none
Financial Update – Irv Paul
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Need volunteer to check the books
Review of final year end statements
HOA required to complete compilation audit annually or pay outside CPA
o Seek assistance of Sally Bradbury
Accounts Receivable – will provide further update after meeting with attorney
o Check back at end of February & must make decision
o 4 outstanding dues of $2650
Approved Final 2014 Budget
New Business
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Christmas decoration bill from Matt Davis – paid
HOA compliance to guidelines
o Need plan on enforcing compliance
Traffic cones – 15868 Concert (send letter again?)
o Will confirm if still an issue at next board meeting - Jeff
Next meeting end of February before Irv Paul leaves 2/27/2014