Portfolio Committee Presentation
PRESENTED BY
PROVINCIAL MANAGER: MR M D MOLOI
25 July 2013
1
Table of Contents
CONTENT
SLIDE NO.
Introduction and Background
• Foot Print Expansion
• Overview of First Quarter
1-15
17-19
SERVICES
Civic Services

Birth registration

ID School Project

Passport Applications

Late Registration of Birth

Duplicates cases & Queries
Immigration Services

Temporary Residence Permit

Permanent Residence Permit

Deportation

Asylum
20-35
Table of Contents Continue
CONTENT
SLIDE NO.
Finance and Support:
• Capacity Information
• Provincial Fleet
• Budget
• Revenue Management
• Assets Register
37-49
PROJECTS
51
•
Duplicates
Achievement
52
3
PROVINCIAL OVERVIEW & FOOTPRINT
4
GAUTENG PROVINCE
5
Gauteng Foot Print
LOCAL MUNICIPALITY
Johannesburg (16)
OFFICES
COMMENTS
Soweto Large Office
Johannesburg Large Office
Lanseria POE
Maponya Mall Medium Office
Randburg Medium Office
Roodepoort Medium Office
Alexandra Medium office
Ivory Park Medium Office
Alexandra Small office
Ennerdale Small office
Bara Mall Small office
Dobsonville Small Office
Ipelegeng Small Office
Lenasia Small Office
Eldorado Park Small office
Orange Farm Small Office
Chiawelo Small office
Mobile Office x 2
6
Gauteng Foot Print
LOCAL MUNICIPALITY
Ekurhuleni (15)
OFFICES
COMMENTS
Germiston Large office
Springs Large Office
Alberton Medium Office
Benoni Medium Office
Boksburg Medium Office
Brakpan Medium Office
Edenvale Medium Office
Kempton Park Medium Office
Nigel Medium Office
Duduza Small Office
Tsakane Small Office
Kwa-Thema Small Office
Thokoza Small office
Vooslorus Small Office
Tembisa Small Office
Mobile Offices x3
7
Gauteng Foot Print
LOCAL MUNICIPALITY
Tshwane (11)
OFFICES
Akasia Large Office
Pretoria Large Office
Bronkhortspruit Medium
Office
Centurion Medium Office
Ga-Rankuwa Medium Office
Mabopane Medium Office
Mamelodi Medium Office
Enkangala Small Office
Onverwacht Small Office
Leretlhabise Small office
Attredgeville Small Office
Mobile office x 2
COMMENTS
Gauteng Foot Print
LOCAL MUNICIPALITY
West Rand (7)
Mogale City
OFFICES
COMMENTS
Krugersdorp Medium Office
Kagiso Small Office
Mobile Office
Randfontein
Randfontein Large office
Mohlakeng Small Office
Bekkersdal Small office
Westonaria
Merafong
Visited by Mobile Office once a week
Carletonville Medium Office
Khutsong Small Office
Sedibeng (9)
Emfuleni
Vereeniging Large Office
Vanderbijlpark Medium Office
Sebokeng Medium Office
Evaton Small Office
Sharpville Small Office
Bophelong Small Office
Lesedi
Mobile Office x1
Heidelberg Medium office
Devon Small Office
Ratanda Small Office
Midvaal
9
Birth Register at Health Facilities
DISTRICT
MUNICIPALITY NAME
LOCAL MUNICIPALITY
NAME
Service Point
Total Birth
Q1
74
Ekurhuleni MM
Ekurhuleni MM
Clinix Botshelong - Empilweni
Ekurhuleni MM
Ekurhuleni MM
CLINTON PRIVATE HOSPITAL
Ekurhuleni MM
Ekurhuleni MM
EAST RAND N17 PRIVATE HOSPITAL
Ekurhuleni MM
Ekurhuleni MM
LINMED PRIVATE HOSPITAL
257
Ekurhuleni MM
Ekurhuleni MM
ST MARYS WOMANS PRIVATE HOSPITAL
497
Ekurhuleni MM
Ekurhuleni MM
SUNWARD PARK PRIVATE HOSPITAL
77
Ekurhuleni MM
Ekurhuleni MM
BERTHA GXOWA (GERMISTON) HOSPITAL
489
Ekurhuleni MM
Ekurhuleni MM
EDENVALE HOSPITAL
41
Ekurhuleni MM
Ekurhuleni MM
FAR EAST RAND HOSPITAL
419
Ekurhuleni MM
Ekurhuleni MM
TAMBO MEMORIAL (BOKSBURG BENONI) HOSPITAL
Ekurhuleni MM
Ekurhuleni MM
TEMBISA HOSPITAL
Ekurhuleni MM
Ekurhuleni MM
NATALSPRUIT
370
120
265
265
999
3873
TOTAL
10
Birth Register at Health Facilities
DISTRICT
MUNICIPALITY NAME
LOCAL MUNICIPALITY NAME
Service Point
Johannesburg MM
City Of Johannesburg MM
BRENTHURST PRIVATE HOSP
Johannesburg MM
City Of Johannesburg MM
GARDEN CITY PRIVATE HOSPITAL
Johannesburg MM
City Of Johannesburg MM
MORNINGSIDE MEDI-CLINIC
Johannesburg MM
City Of Johannesburg MM
MULBARTON PRIVATE HOSPITAL
Johannesburg MM
City Of Johannesburg MM
OLIVEDALE PRIVATE HOSPITAL
Johannesburg MM
City Of Johannesburg MM
PARK LANE PRIVATE HOSP
Johannesburg MM
City Of Johannesburg MM
SANDTON PRIVATE MEDI CLINIC
Johannesburg MM
City Of Johannesburg MM
SUNNINGHILL PRIVATE HOSPITAL
Johannesburg MM
City Of Johannesburg MM
ALEXANDRA CHC
Johannesburg MM
City Of Johannesburg MM
CHARLOTTE MAXEKE HOSPITAL
(JOHANNESBURG GENERAL)
Johannesburg MM
City Of Johannesburg MM
CHRIS HANI BARAGWANATH HOSPITAL
Johannesburg MM
City Of Johannesburg MM
HILLBROW CHC
Johannesburg MM
City Of Johannesburg MM
ITERELENG CHC
Johannesburg MM
City Of Johannesburg MM
Chiawelo
Johannesburg MM
City Of Johannesburg MM
Dobsonville
Johannesburg MM
City Of Johannesburg MM
Lesedi Private Clini
Total Birth
Q1
181
402
182
82
302
726
421
301
216
190
1294
202
76
298
196
205
5274
11
Birth Register at Health Facilities
DISTRICT MUNICIPALITY
NAME
LOCAL MUNICIPALITY NAME
Service Point
Johannesburg MM
City Of Johannesburg MM
LENASIA SOUTH CHC (Soweto)
Johannesburg MM
City Of Johannesburg MM
LILIAN NGOYI CHC
Johannesburg MM
City Of Johannesburg MM
Johannesburg MM
City Of Johannesburg MM
MOFOLO CHC
RAHEEMA MOOSA HOSPITAL
(CORONATION)
Johannesburg MM
City Of Johannesburg MM
SOUTH RAND HOSPITAL
Johannesburg MM
City Of Johannesburg MM
Sedibeng DM
Emfuleni LM
ZOLA CHC
KOPANONG HOSPITAL
(VEREENIGING)
Sedibeng DM
Emfuleni LM
LEVAI MBATHA CHC
Sedibeng DM
Emfuleni LM
SEBOKENG HOSPITAL
Tshwane MM
City of Tshwane MM
AKASIA PRIVATE HOSPITAL
Tshwane MM
City of Tshwane MM
FEMINA PRIVATE HOSPITAL
Tshwane MM
City of Tshwane MM
LOUIS PASTEUR PRIVATE HOSP
Total Birth
Q1
9
424
103
200
43
231
495
262
439
205
989
256
3656
TOTAL
12
Birth Register at Health Facilities
DISTRICT
MUNICIPALITY NAME
LOCAL MUNICIPALITY NAME
Service Point
Total Birth
Q1
Tshwane MM
City of Tshwane MM
MONTANA PRIVATE HOSP
178
Tshwane MM
City of Tshwane MM
MOOT GENERAL PRIVATE HOSP
16
Tshwane MM
Tshwane MM
Tshwane MM
Tshwane MM
City of Tshwane MM
City of Tshwane MM
City of Tshwane MM
City of Tshwane MM
PRETORIA EAST PRIVATE HOSPITAL
UNITAS PRIVATE HOSPITAL
WATERFALL CITY HOSPITAL
WILGERS PRIVATE HOSPITAL
451
397
181
323
Tshwane MM
Tshwane MM
City of Tshwane MM
City of Tshwane MM
DR GEORGE MUKHARI HOSPITAL
JUBILEE HOSPITAL
628
773
Tshwane MM
City of Tshwane MM
KALAFONG HOSPITAL
279
Tshwane MM
City of Tshwane MM
MAMELODI DAY HOSPITAL
1
Tshwane MM
City of Tshwane MM
PRETORIA WEST HOSPITAL
13
Tshwane MM
City of Tshwane MM
KLOOF HOSPITAL
236
Tshwane MM
City of Tshwane MM
STEVE BIKO HOSPITAL (PRETORIA ACADEMIC)
1
Tshwane MM
City of Tshwane MM
ODI
329
Tshwane MM
City of Tshwane MM
Adelaide CHC
500
Tshwane MM
City of Tshwane MM
Akasia (Private)
205
Tshwane MM
City of Tshwane MM
TEMBA CHC
1
4512
TOTAL
13
Birth Register at Health Facilities
DISTRICT MUNICIPALITY
NAME
LOCAL MUNICIPALITY NAME
Service Point
West Rand DM
Merafong LM
Eugene Marais
West Rand DM
Mogale LM
KRUGERSDORP PRIVATE HOSPITAL
West Rand DM
Mogale LM
DR YUSUF DADOO HOSP
(PAARDEKRAAL)
West Rand DM
Mogale LM
LERATONG HOSPITAL
West Rand DM
Randfontein LM
ROBINSON PRIVATE HOSPITAL
Total Birth
Q1
168
366
145
287
86
West Rand DM
Heidelberg
95
TOTAL
1147
TOTAL OF BIRTHS AT
HEALTH FACILITIES Q1
18462
14
Provincial Manager: Gauteng Province
Mpho Moloi
Director: Finance and Support
Pumeza Mdwara
Head: Lanseria POE
Themba Mgabi
Director: RRC
Solani Ntukwana
DMO: Ekurhuleni
Mamokubung
Moeketsi
DMO: Johannesburg
Lungile Mkhulise
DMO: Tshwane
Ncomeka Mlenzana
DMO: West Rand &
Sedibeng
Lerato afilaka
15
TARGETS AS PER PROVINCIAL BUSINESS PLAN
16
OVERVIEW ANALYSIS
Executive Summary
• Progress towards achieving strategic objectives 2013/2014
- Gauteng Provincial achieved 5 out of 25 targets for the First Quarter
 .
High impact out reach achieved
 Strategy and plan implemented nationally and in 9 provinces to reduce late registration of birth
 Register ID applications on T&T at front offices within 1 day in
 100% of section 22 permits issued within 1 day and 75% of first instance status determination finalised within 6
months.
 Average time customers spend in queues
- 18 targets were partially achieved
- 2 targets were not achieved
•
17
Progress towards achieving strategic objectives:
• Region 2 have signed an MOU with Johan Heyns Hospital and all including Tshwane District Health Facility there was no
connectivity due to moratorium on movement of assets due to the AGs action
• Preparation for launching Gauteng Provincial Stakeholder forum during the first Quarter is well on its way . Only waiting for
confirmation dates from Minister and the Premier of Gauteng
• 49 Areas in Gauteng has already been visited to eradicated LRB
• Project to eradicate TRP backlog completed at Germiston Regional Office.
• Preparation are at an advanced stage for the 3 identified offices (Johannesburg, Soweto and Byron Place) for the smart ID
card roll out .
• All 9 mobile trucks had new satellites installed even though they are still not fully functioning.
18
Strategic Overview continued:
Key factors impacting on progress :
•Inadequate capacity within the Inspectorate unit
•Finalization of LRB cases that need Inspectorate intervention
• Delays in shifting of funds requires the offices to do individual requests.
• Accruals were not paid due to incorrect capturing of budget on BAS
• There is still a high number of un-finalised cases of amendments and rectifications.
• Delays in filling of vacancies Post due to prioritisation of vacancies and delays in the response from SAPS
(security clearance).
19
Civic services: Birth Registration & Hospital connectivity:
Target: Projected 139 826 births registered in province within 30 calendar days of birth
(Prov. Target for 2013/2014 based on 2011/2012 actual prov. Birth contribution)
Base
Line
Target:
Quarter 1
Actual
performance:
Q1
Key enablers/ Comments & analysis:
156120
41340
22478(Offices)
18462(Hospitals
)
Key enablers:
Birth Registration at Hospitals increased (59 out of 129 Health facilities
connected (118 urban 58 connected, 8 rural 1 connected) – only 5 x L5
dedicated staff members. Out of 4 planned Health Facilities for Q1
FY13/14 none was connected for the first quarter but ground work has
been done.
40940 (Actual)
-
National marketing strategy for new birth registration certificate- contributed
to raise awareness
-
Mobile Offices – new satellites installations 90% completed (functionality in
process of being tested)
Comments & analysis:
Partially achieved by 99% the 1 % non achievement are due to the non
connectivity of Health Facilities.
-
Births at Hospitals from foreign parents are not registered as they are
manual and clients are sent to offices.
•
Children born over a weekend in the hospitals are not registered as there
are no DHA officials and mothers are discharged after 1 day of admission
20
Civic services: Issuing of IDs to 16 year olds:
Target: A projected number of 200392 ID applications (first issue) collected and processed in front offices in
province in support of the national target
Baseline
2012/2013
Target:
Quarter 1
Actual
performance
: Q1
Key enablers/ Comments & analysis:
188225
53021
36075
Analysis:
We Partially achieved this target by 68% .
Key enablers: School visit
- Q1 target for School visits = 275 out of 313 Schools in Province.
Comments and analysis:
- First ID applications taken at schools 11835
- ID books handed to learners = 17863
Going forward:
• Monitor implementation and utilization of function 300 created to monitor
applications to learners
• Campaigns to be intensified within regions to educate learners and parents about
the importance applying for enabling documents at 16yrs
21
Mobile Offices:
Office
Reg. No
Driveable Yes/No
Functional Yes/No Comments
SOWETO
VGM603GP
YES
YES
Generator Need service
JOHANNESBURG
VJK728GP
YES
YES
Generator Need Service
KRUGERSDORP
VGM586GP
YES
YES
Generator Need service
PRETORIA
VGN167GP
YES
YES
New satellite still need to be installed
AKASIA
XLX769GP
YES
YES
Need of a printer
GERMISTON
VDC532GP
YES
YES
SPRINGS
VGN170GP
YES
YES
Generator need service and no on line
service
Generator Need service
SPRINGS
VHH008GP
YES
YES
Generator Need Service
VEREENIGING
VGM588GP
YES
YES
Connecting
VEREENIGING
VJK730GP
YES
YES
No online service
10/10
10/10
Out of the 10 Mobile Truck in Gauteng 9 have been fitted with the new Satellite dish
6 Out of the 10 Mobile Truck Generators need to be service
2 Out of the 10 Mobile Trucks are not on line
1 Mobile Truck does not have a printer
22
Civic services :machine readable passports issued within 24 working days (manual process) for
applications collected and processed within the RSA
Target: Passport applications captured within targeted period in province Manual and Live Process
Base Line
Target:
Quarter 1
Manuel
Manuel
Passport
application
s captured
within 2
working
days
Passport
application
s captured
within 2
working
days
Actual
performance:
Q1
Partially Achieved
Key enablers/ Comments & analysis:
Stats
• Manual application received – 18757
• Manual passport received – 12307
• Life passport application received – 19701
• Life passport received = 11129
Comments & analysis:
Live
Passport
application
s captured
within 1
working
day
Live
Passport
application
s captured
within 1
working
day
Partially Achieve
• Only 66 % of Manuel passports was received back at office during the 1st Quarter.
• Only 56 % of Life passports was received back at the office during the 1 st Quarter .
• There is constant cable theft at one of our offices in Tshwane Regions and one office
in our Ekurhuleni Region had power shut down during the month of April , this
results in offices not capturing application on Track and Trace .
23
Civic services :Areas visited as part of LRB campaign
Target: Strategy and plan implemented nationally and in 9 provinces to reduce late registration of birth
Target
Actual
Q1 – 6
49
Analysis
• Target was Achieved during the First Quarter
• 49 Areas was visited
• 154 Application was taken in during the areas visited and of this 96 Application has been send to head office
and of that on 4 Id number has been created .
• At office we received 16393 LRB Application for the 31 days and above during the 1 st Quarter in comparison to
the 4th Quarter we received 18833 therefore the rate of LRB application are decreasing .
Stakeholders:
- Local Municipality
- South African Police
- Community Development Workers – mobilized clients
- SASA
- SARS
24
Civic services: High Impact outreach Programmes
Target: 4 outreach Programmes conducted in province to assist with birth registration and ID
collection and LRB Mop up Programmes in each district
Target Q1 –
West Rand and
Seidibeng
Areas serviced West Rand 10-25 June 2013:
- Randfontein , Randfontein- Kocksoord ,Kagiso- Soul City,Magaliesburg,Masakhane,Fochville-,Rudo Ext
3
- Hekpoort, Kagiso- Hostel,Randfontein,Finsburg Park,Fochville- Ext 99 Apollo, Westonaria-Bekkersdal
- Randfontein- Brandvlei,Radora- Elansfontein, Vleikop, Randfontein Local Municipality, ,Kagiso Mall
- Outreach & LRB Mop up Stats:
•
Stakeholders:
- Westrand Local Municipality
- South African Police
- Community Development Workers – mobilized clients
Analysis:
- Significant number enquires received and ID first issue from 17 and above. The number of LRB
application are decreasing in the area
25
Civic services: High Impact outreach Programmes
Target: 4 outreach Programmes conducted in province to assist with birth registration and ID
collection and LRB Mop up Programmes in each district
Target Q1 –
West Rand and
Seidibeng
Areas Visited Sedibeng 15 – 21 June 2013:
- Ratanda, Lesedi –Komahu , Sebokeng Hostel,Sonderwater,Sedaven, Midvaal-Sicelo,Boiketlong
- De Duer Pontso Clinic, Ratanda-Muliti-purpose, Rata Setjhaba, Mokhlele Evaton, De Duer, MidvaalMakokong
- Bophelong ,Ratanda Ext 7,De Deur (Kliprivier Police station),Evaton-Mkhelele , Midvaal- Tikelo MidvaalRandvaal
- Shapville,Kwazenzele Endi-Cott and Ratanda
- Outreach & LRB Mop up Stats:
•
Stakeholders:
- Sedibeng Local Municipality
- South African Police
- Community Development Workers – mobilized clients
Analysis:
- Significant number enquires received and Id first issue from 17 and above. The number of LRB
application are decreasing in the area
26
West rand and Sedibeng
27
West rand and Sedibeng
28
West rand and Sedibeng
29
Civic services :85% of temporary residence permits (critical skills) issued within 8
weeks for applications processed within the RSA and abroad
Target : Temporary residence permits (all categories) registered on T&T at front offices within 2
working days in province
Base Line
Target:
Quarter 1
Temporary
residence
permits (all
categories)
registered
on T&T at
front offices
within 2
working
days in
province
Temporary
residence
permits (all
categories)
registered
on T&T at
front offices
within 2
working
days in
province
Actual
performanc
e:
Q1
Key enablers/ Comments & analysis:
Stats
Partially
Achieved
•
.7617 Application received
•
4696 Approvals
•
391 Rejection
Comments & analysis:
•
•
Only 67 % of decisions was received back out of the 7617 application that was send to head office
2 Regions achieved and 2 Region partially achieve and One region did not achieve at all
•
•
Difficulty in updating Track & Trace for old applications on the new system due to limited access
Checking and recommendation of applications are time consuming thus applications cannot be
forwarded within the turn around time.
Lack of monitoring tools to ensure that all applications are dispatched
•
30
Civic services : 50% of permanent residence permits issued within 8 months for applications collected
within the RSA
Target : Permanent residence permits finalized (scanned and filed) at front offices in province
Base Line
Target:
Quarter 1
Permanent
residence
permits
applications
in province
collected,
quality
assured and
referred to
head office
within 2
working days
Permanent
residence
permits
applications
in province
collected,
quality
assured and
referred to
head office
within 2
working days
Actual
performan
ce:
Q1
Key enablers/ Comments & analysis:
Stats
Partially
Achieved
• 4215 application was taken in
• 2575 Approved
• 61 Rejected
Comments & analysis:
• Only 65 % of decision was received back from the 4215 application that was
send to Head Off.
1 Region achieved and 2 Region partially achieved and 1 Region did not
achieved . Ranfotein office in Region 2 has been of line since the 14 June to date
and could therefore not capture the application on track and trace .
31
Annual Target:
Regions
Gauteng
Average time spent in queues for Average time spent in queues for Average time spent in queues for
BMD, ID & PPTs
permitting
Section 22 re-newals
26.62
106:22
Refugee Reception Office
TOTAL
15 min
39 min
70min
Only One Region has QMS and based on the report we are achieving the time spent in queues in
an office
At the RRO office the time are estimated
32
Annual Target:
Province
Number of
first instance
determinations
100% of section 22 permits issued within 1 day and 75% of first
instance status determination finalised within 6 months.
Number of
adjudications
Number of
approved
cases
100% of first
instance
determination
s registered on
NIIS within 1
day
Number of
failed /
rejected
Asylum
Seekers
referred to
Inspectorate
Number of
failed /
rejected
Asylum
Seekers
deported
3 Days to
process
Refugee ID
and passports
applications
from date of
receipt
1 Day to scan
& file Refugee
ID & Passports
after receipt at
office of
application
Marabastad
Main April
7113
1836
1836
revaluation
1
218
114
3
1
TIRRO April
0
5055
255
1
0
0
0
0
Marabastad
May
6593
5229
257
1
102
95
3
12
0
1827
Re evaluated
177
1
0
0
0
0
1715
2440
143
1
3
1
15421
16387
TIRRO
Marabastad
/Tirro June
•
Based on the stats above we have finalized 106 % of first instance status determination
•
655 case has been approved and 2013 has been re-evaluated during the 1st Quarter
•
33
Immigration Inspectorate : Operational areas
Key activity
Employers successfully charged in province
Q1 Target
Actual
achieved Q1
Analysis
56
6
Achieved
Transgressors of departmental legislation successfully charged (Admission of
guilt fine paid or offender deported)
1492
748
Not achieved
Undocumented foreigners deported within 30 calendar days in province (direct
deportations)
100%
1202
Achieved
Undocumented foreigners transferred to Lindela within 20 calendar days in
province
100%
2700
Achieved
Cases referred to Inspectorate (inclusive of LRB & fraudulent birth
registrations) completed in 28 working days in province
80%
542
Achieved
10
16
Achieved
16
16
Achieved
5
19
Achieved
45
192
Achieved
100%
3456
Achieved
Provincial project on fraudulent marriages & marriages of convenience
established
16 Prov Joints, Case flow Management and local command clusters meetings
attended
Inspections of register in hotels, lodges and hostels to ensure status of
residents is legal (province to decide split amongst district - target for province
is 20 - 5 per quarter per province)
inspections of businesses (province to decide split amongst district - target for
province is 180 - 45 per quarter per province)
100% of Cases referred to Inspectorate to be recorded in the Case
Management System
34
Immigration: Challenges and proposals going forward:
Challenge
Impact on service delivery
Initiatives to address the challenge
Insufficient HR capacity (currently have 297
immigration officials)
Unable to cover the areas under their
jurisdiction.
Looking at prioritising civic vacant funded
posts to immigration posts
Unable to process foreign Nationals
arrested in police stations within the
required time.
Unable to initiate operations and are
always joining in on SAPS operations
35
FINANCE AND SUPPORT SERVICES
36
PROVINCIAL CAPACITY – FILLED AND VACANT FUNDED POSTS
Total Establishment
Total Filled
Vacant
Funded
1607
1530
77
Capacity Rate
95%
Vacancy rate
5%
37
LEVEL
MALE
DISABLED
FEMALE
DISABLED
TOTAL
14
13
0
0
0
0
0
6
0
0
0
6
12
11
10
8
1
26
0
0
0
3
0
16
0
0
0
11
1
42
9
8
4
80
0
1
4
88
0
0
8
168
114
7
45
2
69
0
6
5
387
3
694
8
1081
4
8
1
0
0
6
0
0
0
14
1
3
23
0
61
0
84
583
6
947
8
1530
Out of an establishment of 1530 – 62% are female
- 38% are male
- 0.01 are Disabled
38
Filling of Vacancies:
Nr of
Posts
TOTAL
Adverti
sement
Closing date
of
advertisement
Deadline for
filling
HRMC
42 OF
2013
24/06/2013
24/12/2013
HRMC
50 OF
2013
18/06/2013
HRMC
25 OF
2013
HRMC
49 OF
2013
Nr of posts
advertised
Nr of posts
shortlisted
end of June
Nr of posts
interviewed
end June 2012
Nr of staff
assuming duty
w.e.f June 2012
5
0
0
0
18/12/2013
4
0
0
0
20/05/2013
20/11/2013
6
2
2
0
24/06/2013
24/12/2013
1
0
0
0
6 Months
16
2
2
0
39
Training & Capacity building Overview
Highest Qualification
Total Number
% Total
1000
66%
Certificate
22
2%
Below Matric
95
6%
National Diploma
144
10%
Degree
117
8%
Technical Certificate
41
3%
Post Grad Diploma
0
Honours
11
1%
Masters
1
0.01%
Ph. D
0
Post Grad
0
Other
87
Total
1518
National Certificate
(Grade 12/FET)
4%
40
SUMMARY OF BUDGET 2013/2014
Classification
Voted
Expenditure
on BAS as at
30 June 2013
R’ 000
R’ 000
Commitments
pending
% Spend as
at end June
2013
Projected
expenditure
R’000
Comp of
Employees
Goods &
services
Transfer &
Subsidies
Machinery &
Equipment
R’ 000
356,836,000.00
86,056,217.86
0
24.12% 270,778,612.14
24,945,500.00
6,404,641.12
5,052,394.93
45.93% 13,489,633.95
1036500
391099.80
0
44.59%
645400.40
638,000.00
412,686.82
85,092.80
78.02%
140,220.38
383,456,000.00
93,264,645.61
5,137,487.73
Total
25.66% 285,053,866.66
41
REVENUE COLLECTION PER MUNICIPALITY
MUNICIPALITY
REVENUE AMOUNT
JOHANNESBURG REGION
12 663 375.00
TSWANE REGION
18 692 481.19
EKURHULENI
12 191 746.00
WEST RAND REGION
1 429 060.00
SEDIBENG REGION
2 451 070.00
TOTAL
47 428 232.19
42
Support services : Payment of Invoices
•
•
•
•
•
152 order was raised during the first quarter
212 Invoice was received during the first quarter
153 Invoice was paid with in 30 days which amount to 75% of invoice paid with in 30
Days
49 Invoice accrual for the previous financial year was paid after 30days
Challenges
•
Provincial Budget was captured wrong in Head office which led to requesting for shifting of funds from
one allocation to another that was sent to head office but to date the shifting still remains a challenge
Comments
•
Gauteng is currently spend 25.66% of its allocated budget
43
PERFORMANCE MANAGEMENT DEVELOPMENT SYSTEM
DESCRIPTION
PMDS Conducted (2012/13)
PERFORMANCE
AGREEMENT
PERCENTATAGE%
1160
78%
44
DEMOGRAPHIC REPRESENTATION OF STAFF
AFRICAN
Salary Level
Grand Total
INDIAN
TOTAL
White
F
M
TOTAL
F
M
TOTAL
F
M
TOTAL
F
M
TOTAL
F
M
TOT
AL
1 0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
2 0
0
0
0
0
0
0
0
0
0
0
0
3 57
19
76
1
0
1
0
0
0
0
0
0
0
58
0
19
0
77
4 1
0
1
0
0
0
0
0
0
0
0
0
1
0
1
5 24
13
37
1
1
2
0
0
0
1
0
1
26
14
40
6 608
359
964
22
7
29
1
0
1
46
16
62
677
382
1059
7 52
40
92
2
1
3
1
0
1
15
2
17
70
43
113
8 79
77
156
1
1
3
0
0
0
4
6
10
84
84
168
9 0
0
0
0
1
2
0
0
0
0
0
0
0
1
1
10 14
22
36
0
0
1
0
0
0
4
3
7
18
25
43
11 0
1
1
0
0
0
0
0
0
0
0
0
0
1
1
12 3
6
9
0
0
0
0
0
0
0
0
12
3
6
9
13 6
0
0
0
0
0
0
0
0
0
0
0
6
0
6
14 0
0
0
0
0
0
0
0
0
0
0
0
537
1378
27
11
38
2
0
2
70
27
97
0
943
0
575
0
1518
52%
48%
100
62.24
%
37.76
%
100
844
Demographic targets 52%
Percentage
Representation
COLOURED
61.25%
48%
38.75%
100%
100
52%
71.05
48%
28.95%
100
100
52
100
48
0
100
100
52
72.16%
48
27.84%
100
100
-0.24% 10.24
%
variance
-9.25
Demographic targets
(racial)
79%
Percentage
representation
(racial)
91%
variance
-12%
9.25%
19.05%
19.05%
-48%
0
72.16%
9%
3%
10%
2.5%
0.13%
6.4%
6.5%
2.87%
3.6%
27.83%
45
Asset management & SCM Functions:
OFFICE
VERFIED
119
ASSETS
VERIFIED
30304
ASSETS
DISPOSED
4667
ASSETS
NOT
VERFIED
1041
TOTOAL
ASSETS
36028
46
FLEET MANAGEMENT
KEY AREA
Number of vehicles in the Province
New vehicles received in January 2013 (included
in 199)
NUMBER
199
17
Number of Functional vehicles
197
Number of vehicles involved in accidents
2
47
COUNTER CORRUPTION AND SERCURITY SERVICES
•
•
•
•
Corruption Unit and Security (CCSS):
Cases received = 12
Hearing held = 12
Outcome = 6 case were finalized in the quarter.
48
PROJECTS
49
DHA Annual Target:
Province
Region 1
100% of identified ID duplicate cases resolved (multiple persons sharing
same ID number) -
Q1:
Multiple
Q1:
persons
Finalized by
sharing IDs
BVR
coming
forward
124
Q2:
Multiple
Q2:
persons
Finalized by
sharing IDs
BVR
coming
forward
Q3:
Multiple
Q3:
persons
Finalized by
sharing IDs
BVR
coming
forward
Q4:
Multiple
Q4:
persons
Finalized by
sharing IDs
BVR
coming
forward
2013/14:
Multiple
2013/14:
persons
Finalized by
sharing IDs
BVR
coming
forward
18
Region 2
24
16
Region3
116
42
Region 4
310
55
Region 5
30
10
TOTAL
604
141
•
We visited 58 areas during the 1st Quarter to rectify duplicated cases .
•
604 Multiple persons sharing IDs coming forward and of that 141 case was resolved .
50
Achievements
Issue
Achievements
Visiting of areas to
eradicated LRB
•
High Impact
Outreaches
2 Outreached was done out of the 1 that
was target for the first quarter
•
Office readiness for Id
smart card roll out
49 Areas visited
2 Offices have been evaluated and a
process has been put in place to
ensure readiness for the launch of the
ID smart Card
What has improved
Decrees in LRB case
Bring service delivery to the community at
large.
Office will be able to achieve the objective
of the Department to process smart ID
card .
51
Thank you
Siyabulela