Fairview Middle School
“Thinking Big Brings Big Results”
Teacher Handbook
2012-2013
Selina Sparkman
Principal
Assistant Principal
750 East Parkway South
Memphis, Tennessee 38104
901.416.4536
Revised December 15, 2012
The Memphis City Schools does not discriminate in its programs or employment on the basis of race, color,
religion, national origin, handicap/disability, sex or age.
0
Table of Contents
School Safety
Lunch Schedule
Phone Tree
MCS Calendar
Middle School Philosophy
Vision Statement
Mission Statement
The Educator’s Oath
Where Are We Now? Data
Policies and Procedures
Teacher Attendance
Absences from School—Teachers
SEMS—Web Center
How Do Teacher Use SEMS?
Leaving Campus
Lesson Plans
Professionalism
Student Confidentiality
Cumulative Records
Personal Appearance
Professional Growth & Development
Classroom Telephones
Progressive Discipline
Disciplinary Offenses
Attendance Calculation
Lotus Notes for Teachers
Hall Passes for Students
MCS Board Policy Handbook
Bookstore
Soda and Food
Smoking
Staff Parking
Faculty Meetings
Media Center
Visual Aid Equipment
Textbook Inventory
Copy Machines
Outside Speakers
Care of Rooms
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3
4
5
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15
15
16
16
16
16
17
17
Personal Valuables
Teachers Out of Classroom
Retaining and/or Releasing Students
Students Leaving Campus
Class Parties/Movies
School Calendar
Student Discipline
Parent Conference Form
Guidance Philosophy
Assemblies
Injury/Illness of Students or Teachers
Procedures for Handling Sick Students
Medication for Students
Student Accident Reports Board Policy
Teacher Accident Reports
Financial Procedures
Recordkeeping and Attendance
Official Hours
After School
Conferences for Parents
Office Procedures
Assistance from Building Engineer
Break-In & Theft Report
Responsibilities Outside Classroom
Field Trips
Grading & Assessment
Promotion, Retention & Student
Progress
Indoor Air Quality
Indoor Air Quality Form
Breakfast Duty/Metal Detection
Afternoon Duty Schedule
Fire Drill Procedures
Lock Down Procedures
Class Schedule
Abbreviated Class Schedule
Afternoon Activity Schedule
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1
The Memphis City Schools does not discriminate in its programs or employment on the basis of race, color,
religion, national origin, handicap/disability, sex or age.
School Safety
Electrical appliances such as microwave ovens, refrigerators, convection ovens, hot plates,
coffee pots and space heaters are prohibited inside the classroom. The use of these items will
cause circuit overloads and can lead to fires. Student medical supplies that require refrigeration
are the exception.
The use of open flame items, such as candles and incense, is prohibited by the fire department.
Plug-ins, aerosol sprays, or chemical fragrances cannot be used in classrooms, office areas or
other spaces. These items can cause respiratory problems for students and staff.
Smoking in MCS buildings and on MCS property is a violation of Board policy #1.803. This
applies to students , employees and visitors.
Ladders or safety step stools should be used to access high areas. Standing on chairs, tables,
desks, countertops, file cabinets, sinks, etc., are hazardous and can result in accidents.
Chemicals removed from labs and classrooms must be picked-up and disposed of in accordance
with environmental regulations. This includes old office supplies such as duplicating fluid.
Please contact Risk Management at 416-5515 for proper removal of these chemicals.
Vehicles pared or standing in fire lanes create a dangerous safety concern for all individuals in
the building.
Placing or storing items on ventilation units prevent proper room air supply and can create
indoor air problems.
If you have any questions or concerns, please contact Risk Management at 4165515.
2
The Memphis City Schools does not discriminate in its programs or employment on the basis of race, color,
religion, national origin, handicap/disability, sex or age.
Fairview Middle School
Lunch Schedule
Student Lunch Prices
Teacher Lunch Prices
Secondary Full Pay
$2.00
Reduced All Students
$0.25
Breakfast is FREE for all
students!
Lunch Tray
$3.50
Teachers can also
purchase items a la carte.
Lunch
1st
Team
6th
Time
10:30-11:00
Lunch Duty
TBA/Davis
2nd
7th
11:05-11:35
TBA/Davis
3rd
8th
11:40-12:10
TBA/Wade
Teachers are not required to eat lunch with their students on a regular school day; however, all teachers
are encouraged to spend quality time with their students during assigned lunch times.
Team Administrators are highly encouraged to supervise students at least one day each week. This is an
excellent opportunity to help promote positive discipline and create a sense of team unity
All teachers are expected to escort student to and from the cafeteria at the beginning and the end of
the lunch periods.
3
The Memphis City Schools does not discriminate in its programs or employment on the basis of race, color,
religion, national origin, handicap/disability, sex or age.
Fairview Middle School
2012-2013 Phone Tree
Selina Sparkman, Principal
(901)359-5355
↓
↓
Carla Woodard, Instructional Facilitator
(901) 489-1502
↓
John King, Building Engineer
(901)205-8663
H. Alexander
353-3675
D. Jackson
406-2240
↓
Michelle Malone, Financial Secretary
(901) 251-2471
Yureka Pirtle, Guidance
901-574-0643
6th
M. Dendy
834-2551
W. Brown
619-1475
R. Taylor
R. Rodgers
644-8001
7th
Jonathan Aronson
501-554-2896
Janice Sharp, SMS Coordinator
(901) 335-1184
↓
Amanda McClusky, Media Specialist
901.340.0395
↓
8th
Exploratory
Thomas Millett
G. Kilgore-Wilson
508-864-9961
(901) 581-4848
Kendrick Wade, ISS Teacher
(901) 356-4725
Exceptional Children
E. Zava
907-9404
Cafeteria Mgr
A. Price
218-8606
A. Lessard
630244-9090
L. Boyd
767-5255
J. Brown
282-1438
R. Franklin
209201-2198
J. Talley
277-1790
J. Milton
378-0268
O. Davis
490-1700
L. Fifer
650-3755
A. Kizer
461-5871
W. Cox
361-2556
C. Davis
406-3478
L.
Harden
S. Johnson
828-6384
T. BurtonHoward
305-1233
K. Jones
288-5891
R. Smith
743-5294
M. Morris
0
The Memphis City Schools does not discriminate in its programs or employment on the basis of race, color, religion, national origin, handicap/disability, sex or age.
2012-2013
Memphis City Schools Academic Calendar
2012-2013
Memphis City Schools Academic Calendar
Before School Begins
Date(s)
Day(s)
Event
July 30
Monday
½ Inservice & ½ Administrative
July 31
Tuesday
August 1
Wednesday
Inservice Day
August 2
Thursday
Inservice Day
August 3
Friday
Administrative Day
Administrative Day/Registration
First Semester (87 Days)
August 6
Monday
First Day of School
September 3
Monday
Labor Day
September 13
Thursday
Parent-Teacher Conferences (4:00-7:00pm)
September 14
Friday
½ Inservice & ½ Administrative
October 5
Friday
End of 1st 9 Weeks
October 11-12
Thursday & Friday
Fall Break
October 15
Monday
2nd 9 Weeks Begins
November 12
Monday
Veteran’s Day
November 21-23
Wednesday-Friday
Thanksgiving Break
December 12-14
Wednesday-Friday
Exams
December 14
Friday
Last Day for Students
December 17
Monday
½ Inservice & ½ Administrative
Dec. 18-January 1
Tuesday-Tuesday
Winter Break
0
The Memphis City Schools does not discriminate in its programs or employment on the basis of race, color,
religion, national origin, handicap/disability, sex or age.
Second Semester (93 Days)
Date(s)
Day(s)
Event
January 2
Wednesday
First Day of School
January 21
Monday
Dr. Martin Luther King, Jr. Holiday
February 5
Tuesday
TCAP Writing Assessment
February 18
Monday
President’s Day
Inservice 8:00am-12:00pm
Parent-Teacher Conferences 1:00-3:00pm
March 11-14
Monday-Friday
Spring Break I
March 29
Friday
Spring Break II (Good Friday)
April 23-April 26
Tuesday-Friday
TCAP Assessment, MAAS, ELDA
May 20-22
Monday-Wednesday
Second Semester Exams
May 22
Wednesay
Last Day for Students
May 23
Thursday
Administrative Day
May 24
Friday
Inservice Day
Last Day for Teachers
May 27
Monday
Memorial Day
Middle School Philosophy
Middle Schools strive to address the physical and intellectual needs of the young adolescents. Through a
planned program of guidance and hands-on learning, active and integrated learning experiences, middle
schools “bridge the gap: between elementary and high school. Middle Schools of the Memphis City
Schools provide high content, high expectations, and high support to ensure student success.
Through staff dedication and commitment, we will strive to cultivate a positive school environment
where teachers work collaboratively with students, parents and community members.
1
The Memphis City Schools does not discriminate in its programs or employment on the basis of race, color,
religion, national origin, handicap/disability, sex or age.
Vision Statement
Fairview Middle School is a learning community where students, parents, teachers, and administrators learn,
work, and collaborate to promote student achievement, as well as, professional and personal growth.
Mission Statement
The mission of the Memphis City Schools is to prepare all children to be successful citizens and workers in the
21st century. This will include educating them to read with comprehension; write clearly; compute accurately;
think; reason; and use information to solve problems. As a School-Wide Title I School, our goal is to provide
opportunities for our students to meet the same challenging content and performance standards expected of
all students.
The Educator’s Oath
I solemnly pledge to dedicate my career to the science of teaching.
I will give to those who are or have been my teachers the respect and gratitude which is their due.
I will practice my profession with conscience and dignity;
the well-being of my students will be my primary concern always.
I will honor the position of parents and uphold public trust.
I will maintain by all the means in my power the honor of my profession.
I will respect the privacy of students.
I will teach toward meeting the individual needs and abilities of students.
I will accept all engaged in education and regard all as my colleagues.
I will not permit considerations of religion, nationality, race, party politics, social standing, or the monetary
rewards received from my labors to intervene between my duty and my students.
I will maintain utmost respect for human dignity and human values, and I will hold human caring and
consideration as the fundamental value in the student-teacher relationship.
I make this promise solemnly, freely, and upon my oath for as long as I am engaged in education.
Where Are We Now?
Thinking BIG Brings BIG Results
School Year
Reading &
Language Arts
Target
Mathematics
Target
Attendance Rate
2004-2005
Through
83%
79%
93%
2
The Memphis City Schools does not discriminate in its programs or employment on the basis of race, color,
religion, national origin, handicap/disability, sex or age.
2006-2007
2007-2008
Through
2009-2010
89%
86%
93%
2010-2011
Through
2012-2013
94%
93%
93%
2013-2014
100%
100%
93%
Attendance Rates
2006-2007
90.9%
2007-2008
92.7%
2008-2009
92.4%
2009-2010
93%
2010-2011
Still Unavailable
TCAP Data 2008-2009
(2009-2010 Data Unavailable)
Advanced
16.5%
80
60
40
20
0
Mathematics
Proficient
56.8%
Below Prof.
27%
Advanced
18.8%
Language Arts
Proficient
59.7%
Below Prof.
21%
TCAP Data 2008-2009
56.8
16.5
59.7
27
21
18.8
Mathematics
Language Arts
Adv.
Prof
Bel Prof
“Change will always fail until we find some way of developing infrastructure and processes that engage
teachers in developing new understandings.”
3
The Memphis City Schools does not discriminate in its programs or employment on the basis of race, color,
religion, national origin, handicap/disability, sex or age.
Policies and Procedures
Teacher Attendance
Working Day
In keeping with Board Policy 5.6022, teachers are expected to work seven hours and fifteen minutes.
The teacher’s day is from 7:15am to 2:30pm. Each teacher is expected to sign in for himself/herself
only, by 7:15am. Classrooms are to be available to students immediately after 7:15am with the teacher
in attendance. Each teacher is expected to escort students from the cafeteria at 7:20am. It is the
teacher’s responsibility to sign-in personally on both the sign-in sheet & in School Check-in, and report
to the main office immediately upon arrival at school. If the teacher arrives after 7:30am and a
substitute has been assigned to the classroom, the teacher will be sent home.
Absences From School—Teachers
According to Board Policy 5.302, teachers who are unable to report to school should call the automated
management system SEMS, and then contact Mrs. Sparkman at 359-5355. If Mrs. Sparkman is out of
town or unable to be reached, contact Mrs. Woodard at 489-1502. Whenever possible, this call should
be made the night before. However, when this is impossible, teachers must call by 6:00am the morning
of the absence.
Teachers are reminded to update their personal and assignment information each year with the SEMS
system.
SEMS—Web Center (Substitute Employee Management System)
Teachers will be able to use the SEMS Web Center at webcenter.mcsk12.net to create an absence.
How do teachers use the SEMS system?
Employees must first register with the system via the telephone by calling 452-2000. The system will ask
for an Access ID and PIN for anyone accessing the system. Employees who are registering should enter
their social security number as their Access ID and they should enter their social security number again
for their PIN. When the social security number is entered as the PIN, the system will begin the
registration process. The employee will voice his/her name on the system, verify his/her work location,
and then set up his/her own six digit PIN. Once the system states that his/her PIN has been successfully
changed, he/she has successfully registered with the system. The employee now has the option of
utilizing the system either via telephone or Internet. For subsequent use of the system, the employee
4
The Memphis City Schools does not discriminate in its programs or employment on the basis of race, color,
religion, national origin, handicap/disability, sex or age.
will still enter his/her social security number as Access ID and the six digit number he/she established
when registering as his/her PIN.
When teachers and other school personnel are absent from school for any reason(s), they must fill out a
Report of Absentee Form. This form must be filled out and given to the Financial Secretary immediately
after returning to work.
To prevent abuse of the sick leave policy, teachers may be required to bring a doctor’s statement when
they are out for personal illness or illness of the immediate family. If this is not turned in, you will be
considered absent without cause and report to payroll accordingly.
The principal must approve personal leave days. No personal leave will be approved at the end of either
semester. It is essential that all regular personnel be in attendance during these closing periods. NOTE: If
personal leave days are not used, they will be converted to sick days at the end of the school year.
Teachers are requested to leave a lesson plan, roll book and other necessary materials
for the substitute teacher.
 Teachers are required to leave a substitute package in their classroom, or with the Assistant
Principal. This should include: lesson plans, seating charts, schedule of classes/lunch/duties,
classroom rules, emergency procedures, school map and any other materials the substitute will
need—for up to five consecutive days. These activities should be updated after use.
 If a teacher is absent from school and plans to return to work the following day, it is the
responsibility of that teacher to notify the principal on or before 2:00pm. If the teacher does
not call, the substitute teacher will be instructed to return another day.
 If a teacher is going to be late in the morning, please notify Mrs. Sparkman at 359-5355. If Mrs.
Sparkman cannot be reached, then notify the Instructional Facilitator and Financial Secretary
prior to 7:15am so that classes may be covered.
Leaving Campus
If you need to leave the school campus at any time during the school day, you should notify an
Administrator.
5
The Memphis City Schools does not discriminate in its programs or employment on the basis of race, color,
religion, national origin, handicap/disability, sex or age.
Lesson Plans
All lesson plans are due to Mrs. Woodard by 7:30am each Monday. Lesson plans are vitally important
and will be reviewed by the Administration on a regular basis. They serve to indicate the teacher’s
organization and preparation for themselves and substitutes. A current roll book and complete seating
chart should also be available.
Professionalism
Adults should model the same speaking tone and problem solving skills that we want our students to
use. Students are to be treated with RESPECT at all times. It should not be necessary for any adult to
raise his/her voice in class. Using appropriate and effective procedures in the classroom will make this
possible. Students should never be humiliated, ridiculed, or the subject of sarcasm. Neither teachers nor
teaching assistants should physically grab a student by body or article of clothing. Our aim is to deescalate incidents by using our own calm reasoning rather than emotional reactions.
As educators, we serve as role models for students and adults of the community. Our behavior should
reflect respect for everyone. This includes positive support for co-workers in conduct and conversation
and adherence to school rules.
It is extremely important that every teacher maintain a good rapport with parents by making every
effort to communicate effectively and by responding promptly and accurately to their questions and
concerns. If you cannot answer a question, refer it to the administration.
If you have information regarding specific children (i.e. abuse, neglect, etc.) you must by law report this
information to the Department of Children’s Services (DCS) at 1.877.237.0004. The information should
be given to the Principal or Guidance Counselor.
Student Confidentiality
It is vital that teachers safeguard documents that contain personal student information. Permanent
records, grade books, etc. should never be left unattended [Board Policy #5144].
6
The Memphis City Schools does not discriminate in its programs or employment on the basis of race, color,
religion, national origin, handicap/disability, sex or age.
Cumulative Records
All information contained in a student’s folder is confidential. When removing a cumulative record from
the files, lift out the whole folder, and sign for it accordingly. Cumulative records must remain at school.
Cumulative records are house in Pupil Services.
Personal Appearance
Teachers should take a professional attitude toward their personal appearance and are expected to
dress in that way. This means that apparel such as jeans, warm-up suits, low cut/tight/revealing/short
outfits, etc. are not appropriate. Your appearance will greatly influence that of our students.
Professional Growth and Development
Fairview Middle School is committed to implementing a dynamic community of learners. Therefore,
ongoing staff development will be conducted at school. PLCs will meet weekly and Faculty Meetings are
also scheduled for Mondays. Make sure that you properly sign in on these days. You are encouraged to
attend workshops at the Teaching and Learning Academy. Keep a record of your attendance. An up-todate copy of this record should be retained for your records. This should be kept on the Record of
Professional Development Form and in Avatar.
Classroom Telephones
Telephones have been provided for teachers in their classrooms. Please be sure that your phone is in a
secure location. These phones should not be accessible to students. However, if a student needs to use
the telephone, please allow the student to use the phone at your discretion.
Telephones should be used “only for educational and professional purposes consistent with MCS goals,”
following Board Policies.
Progressive Discipline
Fairview Middle School employees are expected to maintain the highest standards of personal conduct,
integrity, and performance. If these standards are not maintained, the principal will take the following
disciplinary steps:
7
The Memphis City Schools does not discriminate in its programs or employment on the basis of race, color,
religion, national origin, handicap/disability, sex or age.
Step 1: Verbal Warning—The principal will acknowledge the problem/concern with the teacher.
[Documented Counseling]
Step 2: After the Verbal Warning—The principal will allow the teacher the opportunity to correct the
behavior/concern. The oral reprimand will be documented.
Step 3: Second Offense: Written Reprimand—A letter will be placed in the Teacher’s File and sent to
labor Relations.
Step 4: Third Offense: Written Reprimand—A letter will be placed in the Teacher’s File and sent to labor
Relations
Step 5: Fourth Offense—The teacher will be referred to the Division of Labor and Employee Relations.
The following people will be contacted in the Division of Labor and Employee Relations: Kimkea’ Harris,
Coordinator; Chantay Branch, Labor Administrator; Virgie Chaffen; and Michael Harris, Specialist.
Disciplinary Offenses
(Behavioral and/or Job Performance Related)
Disciplinary Offenses (Behavioral):




Attendance problems
Dishonesty and related problems
Behavior problems
Violation of Work Rules Policies
Disciplinary Offenses (Performance Issues):



Failure to complete work assignments (Lesson plans, required Title I documentation, etc.)
Producing substandard products or services
Failure to meet established performance standards
The Division of Labor and Employee Relations will be notified IMMEDIATELY if the following violations
occur:



Allegations of abuse of students, and any other inappropriate conduct with students, staff, or
parents.
Assault or any type of workplace violence.
Possession or under the influence of alcohol or illegal narcotics while at work.
8
The Memphis City Schools does not discriminate in its programs or employment on the basis of race, color,
religion, national origin, handicap/disability, sex or age.
Sample Disciplinary Action for Attendance Based on Percentages
Absenteeism Rate
0% - 5%
Possible Disciplinary Action
Continue Monitoring (No Disciplinary Action Required)
6% - 9%
Counseling
10% or above
Contact Labor Relations Regarding Referral for Disciplinary Action
Attendance Calculation
The easiest way to determine attendance is using the 10 day work period. For example, if an employee
is absent 2 days out of a 10 day work week, the following calculation will be used:
2/10 = .20
Move the decimal two places to the right to get the percentage 20%
[Please note: If an employee does not follow the call procedures as outlined in this handbook, the
teacher will be marked “Code 12” on the payroll until the employee provides the proper documentation
for the absence.]
If taking a personal day, requests must be made in writing 48 hours prior to the absence. All personal
days must be approved by the principal.
Outlook for Teachers
Outlook is available for all teachers. When activated, this will be the preferred form of communication
from Administration. Staff should check their e-mail daily. All Board Policies apply to use of e-mail and all
staff will be asked to sign an Acceptable Use Agreement with the District. Teachers should check for email at the beginning of each day, during their lunch period, and at the end of the day.
Hall Passes for Students
Absolutely no students should be allowed out of the classroom during the first or last fifteen minutes of
a class period.
All students must use the Official Hall Passes issued to Teachers. If a teacher allows a student out of the
classroom, the teacher is responsible for that student until he/she returns. Please use professional
judgment as to “emergency” situations.
Teachers, the Discipline Office does not write admits to students who are tardy for class.
9
The Memphis City Schools does not discriminate in its programs or employment on the basis of race, color,
religion, national origin, handicap/disability, sex or age.
MCS Board Policy Handbook
The policy book published by the Board of Education is a recommended read for all teachers. Visit
www.mcsk12.net to read MCS Board policies.
Sodas and Food
Do not send students to the lounge or cafeteria to purchase items for you. The Teacher’s Lounge & PLC
rooms are for faculty and staff only.
Smoking
According to Board Policy 1.803, smoking is not permitted anywhere on the school’s campus. That
includes the front AND side of the buildings, as well as the parking lot.
Staff Parking
Teachers should use the North parking lot. Staff should not park in the in the front of the school at any
time. This creates a serious problem for access of other MCS vehicles.
Faculty Meetings
Faculty meetings will be held on Mondays. Please do not schedule appointments on this week day.
Meetings will start promptly at 2:45pm. Let’s model the behavior we expect of our students during
faculty meetings.
Faculty meetings may be structured as general, grade level, subject area, or committee-wise. The
principal will determine the type and frequency of the meetings. All teachers will be expected to attend
on Mondays, according to Board Policy #2243.
Media Center
Faculty members may check out books from the media center and keep them as long as they need
them. The media specialist will put on reserve any appropriate group of books for exclusive use of a
certain group of students if requested by a teacher.
10
The Memphis City Schools does not discriminate in its programs or employment on the basis of race, color,
religion, national origin, handicap/disability, sex or age.
Visual Aid Equipment
Equipment may be obtained for teacher use by making arrangements with the Media Specialist in
advance of the date it is to be used. Teachers are not permitted to use laptops for personal use in their
classrooms. Laptops must remain with the mobile lab for instructional purposes only
Textbook Inventory
According to Board Policy 4.401, Textbook Inventory records are to be kept by each instructor. Each
book is to be numbered. At the beginning of the school year, instructors should verify the number of
books in his/her classrooms. Any mistakes should be reports to the Assistant Principal. At the close of
the school year, the inventory should agree with the number of books on hand as well as those for
which charges have been made. It is the responsibility of the instructor to establish a procedure for
assigning books to students (having students personally sing/verify upon receiving textbooks is
recommended). The procedure is to be organized in such a manner that the instructor can also identify
who is responsible for damage done to the books. The procedure is to be explained clearly to each
student. Use the Textbooks Rules Form.
Textbooks are a large expense for the district, and textbook accounting procedures are a professional
responsibility of each teacher. There are almost always disputes over responsibility for lost textbooks—
and the classroom teacher should take steps to avoid accounting errors for the main office. Homeroom
teachers will be responsible for conducting periodic book checks throughout the school year.
Copy Machines
The school has two copy machines. Teachers are permitted to use the copy machine located in the
Library. Each teacher will be given a personal copy code and should decide how many copies that they
want to purchase from their stipend. The rate for the copies is one cent a copy. This information should
be given to Mrs. Malone. Should you have trouble with a machine, do not attempt to make an
adjustment. Consult one of the office secretaries.
Outside Speakers
All outside speakers that you invite into your classroom must be cleared through the principal before
final confirmation.
11
The Memphis City Schools does not discriminate in its programs or employment on the basis of race, color,
religion, national origin, handicap/disability, sex or age.
Care of Rooms
When a teacher leaves his/her room in the afternoon, he/she is to see that the windows are closed and
that the room is neat and orderly. Clever and attractive bulletin boards help contribute to the
atmosphere of learning. Students do appreciate a clean and attractively decorated classroom. Please
edit and sort materials often to keep the classrooms neat and free of clutter. DO NOT tape posters, etc.
to the classroom doors or windows. Also, DO NOT completely cover outside-facing windows. This
violates Security/Fire Codes. The administrative staff and team administrators will conduct scheduled
classroom visits to ensure that classrooms are neat and orderly. In addition, only Board approved
adhesive, such as Command Strips, may be used to adhere items to the walls.
Personal Valuables
It is highly recommended that teachers do not bring large sums of money, personal cell phones, or
anything of extreme personal value to school. If it is absolutely necessary for valuables to be brought to
school, please leave them in the main office until the end of the school day.
The school is not responsible for the loss of personal property of teachers or students. It is the
individual’s responsibility in the case of loss or theft to submit a written report to the principal. It is also
the individual’s responsibility to notify the principal if the Police Department is to be contacted. Care
should be taken to insure that all items are secured.
Teachers Out of Classroom
Teachers are never to leave their classes unattended according to Board Policy 6.408. If some
emergency occurs, notify the teacher whose room is nearest yours and immediately inform the main
office.
If you leave your room due to a discipline problem, complete Disciplinary Forms before bringing a
student to the Discipline Office. Call Administration from a classroom phone if you need assistance.
Failure to properly supervise students is grounds for referral to Labor Relations, and this will be strictly
enforced.
Please do not send students with discipline problems to the hallways unsupervised; call for an
administrator to escort the student from your room.
12
The Memphis City Schools does not discriminate in its programs or employment on the basis of race, color,
religion, national origin, handicap/disability, sex or age.
Retaining and/or Releasing Students from Class
Students will not be excused from class to work for another teacher. Teachers are responsible for
planning ahead so that students are dismissed from class on time. Students should be released from
class for emergencies only.
Students Leaving Campus for Teacher Errands
Students are not permitted to leave campus to run errands for teachers. It is illegal. In case of an
accident, the school and teacher would be held liable.
Class Parties/Movies
Please notify the administration in advance when giving a class party or showing a movie.
School Calendar
All special events must be cleared through the principal. Approved events will be placed on the school
calendar. Head Coaches are asked to give complete schedules to the Financial Secretary to post, as soon
as determined.
Student Discipline
Students Referred to the Office for Disciplinary Action
Teachers should keep in mind the responsibility for maintaining order in the classroom. Effective
classroom management is expected of all teachers. The responsibility of the school administrators is to
assist the teachers in maintaining order and control.
Teachers should observe the procedures listed below before referring students to the office. If students
are causing minor disciplinary problems in the classroom, the teacher should call the parent, discuss the
problem, and ask for the parent’s assistance in solving the problem. The conference should be
documented using the telephone conference form. When the conference form is completed, it should
be given to the Assistant Principal to be placed in the student’s file. Each team is responsible for
designing a behavioral intervention plan (BIP) for students who have chronic behavior problems.
13
The Memphis City Schools does not discriminate in its programs or employment on the basis of race, color,
religion, national origin, handicap/disability, sex or age.
The School Counselor and Behavioral Specialist should be consulted for students who have chronic
behavior problems. The School Counselor and Behavioral Specialist will assist each team in creating a
behavior intervention plan. Student Support Team (S-Team) Information Forms as available through the
Guidance Office.
If students are causing major problems, they should be referred to the Discipline Office immediately via
Google Docs and a telephone conference should be held with the parent later that day or the next
school day. The conference should be documented using the telephone conference form. When the
conference form is completed, it should be given to the Assistant Principal to be placed in the student’s
file.
Student Discipline
Students shall obey all rules and regulations of Fairview Middle School. Failure to obey the rules shall
result in such measures being taken by the teacher or principal. This authority extends to all games,
public performances of athletic teams, trips, and other school activities. Any action by a student that
does not reflect credit on the whole school program should be corrected by the best means. Discipline is
a means of protecting the interests of the entire school and at the same time assisting student
improvement. Students are expected to conduct themselves appropriately at all times.
Measures which may be used by school officials for disciplinary reasons may include, but are not limited
to the following:
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Conferences (student/teacher) concerning the offense
Referral to guidance counselor and/or principal
Written assignment
Detention after school
Conference with parents
In-school suspension
Suspension
Expulsion
The method of discipline employed depends on the nature of the offense and past disciplinary record of
the student, as well as other pertinent factors.
14
The Memphis City Schools does not discriminate in its programs or employment on the basis of race, color,
religion, national origin, handicap/disability, sex or age.
This list includes but is not limited to the following:
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Gang activities
Possession and/or threatening to use knives or other dangerous weapons
Leaving campus without permission from the principal or assistant principal once the student
arrives at school
Fighting for any reason.
Having visitors at school
Bringing personal radios, tape recorders, MP3 players, etc. to school for entertainment purposes
Damaging or destroying school property
Possession of drugs, or being under the influence of any drug, alcohol, or foreign substance. Any
use of the above prior to school, ar at a school function will be considered a violation.
Threats and extortion
Profanity and indecent language
Refusal to follow legitimate requests made by teacher or school administrators
Stealing
Excessive tardiness or absenteeism
Possession of fireworks
Misbehavior which will cause bodily harm to another student or self
Striking a school employee
Running in the halls
Gambling and card playing
Being in undesignated area(s) at lunch time
Smoking (State Law prohibits smoking on public school campus. Punishment for violation of this
law will be consistent with the offense.)
School will follow acceptable and mandated rules and policies of the Memphis city School Board.
Office Discipline Referrals
All teachers are required to follow the discipline sequence before a student is referred to the main
office. Please refer to your Student Code of Conduct Handbook for further detailed information. Of
course, all fights must be referred immediately to the main office. Please use your professional
judgment when referring students to the main office. In addition, please consult your Team
Administrator before referring students to the main office. All referrals are submitted via the Grade
Level Google Doc form.
15
The Memphis City Schools does not discriminate in its programs or employment on the basis of race, color,
religion, national origin, handicap/disability, sex or age.
Suggestions for Teachers
Discipline is based on the overall school climate and program. A strong instructional program geared
toward individual student needs is the foundation for good discipline. However, it is hoped that the
following brief suggestions will serve as a useful guide for teachers and principals:
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Plan and conduct a program of instruction that will capture the interest of each student and
make him/her eager to learn
Teach discipline (define limits and directives) by establishing and teaching conduct rules in your
classroom
Give students assigned seats, perhaps in alphabetical order, to separate potential troublemaker
Praise for effort and acceptable conduct, as well as for performance
Be sure that praise is sincere. Students are quick to sense counterfeit compliments
Remember that non-verbal communication is important. A smile, nod, stare, frown, or the
raising of an eyebrow is an effective silent signal
Don’t keep punishing for the same offense. If a student keeps repeating an offense, it is wise to
look for the cause and change the approach
Avoid group punishment. Some pupils are usually innocent, and a group (suffering” together has a
certain cohesiveness and camaraderie which enables it to “shrug off” otherwise effective disciplinary
measures.
In-School Suspension Program
According to Board Policy 6.313, ONLY the Principal or Assistant Principal has the authority to assign
students to the In-school Suspension program in lieu of issuing Home Suspensions. Do not send students
directly to ISS from your classroom for any reason. Students who are assigned to the In-school
suspension Center must complete all assignments. Failure to comply with these standards will result in
the original suspension being issued. ISS is not considered Absence from Class for Attendance Purposes.
Time assignments will range from one to three days. Students must comply with all entry and exit rules
before being readmitted to class. A student who refuses to attend and/or cooperate will be issued a
home suspension. Upon clearing the suspension, the student will be assigned to the In-school
Suspension Program Center.
All assigned days will be completed in succession or the student has to start over in ISS> Suspension
time will not count toward consecutive day attendance.
16
The Memphis City Schools does not discriminate in its programs or employment on the basis of race, color,
religion, national origin, handicap/disability, sex or age.
Suspensions
In-School Suspension
There should not be any absences since the student has been issued an In-School Suspension. Therefore,
if the student is absent, all absences will be unexcused.
Home Suspension
The principal has the authority to designate the length of a home suspension up to 5-10 school days.
Students will be allowed to make-up all missed assignments.
Expulsion
The Pupil Services Center will determine how many days of excused absences prior to returning students
to school. The principal, assistant principal, or attendance secretary following the clearance of the
suspension will issue an admission to class to students.
Suspensions
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Student having in his possession at school any instrument that could be classified as a weapon
Students involved in school break-ins or causing malicious damage to school property
Students accused of any insubordination toward a faculty member, administrative personnel, or
classified personnel—such as striking , using abusive language, or in any way showing disrespect
(misconduct).
A suspension will be issued if a parent or guardian fails to respond to a home suspension.
Students are encourage to clear suspensions as soon as possible.
Students involved in the possession or use of drugs or alcohol
Fighting or creating a disturbance in the classroom or on campus
Any truancy, following return to school from a Home Suspension for truancy.
Third offense for class cutters
Te principal or assistant principal may issue a home suspension at their discretion. The suspension may
be cleared by the Principal, Assistant Principal, or an administrative staff member (following a personal
conference with the parent or guardian).
Team Administrators have the authority to issue an overnight suspension. However, this must be a team
decision, not an individual decision. It is the Team Administrator’s responsibility, along with the team, to
clear the overnight suspension. If an administrator needs to be present, please coordinate at least one
day before the overnight suspension is issued.
The student is not to return to school until a parent or guardian has contacted the principal or an
administrative staff member. Students are encouraged to clear a home suspension the following day.
17
The Memphis City Schools does not discriminate in its programs or employment on the basis of race, color,
religion, national origin, handicap/disability, sex or age.
Fairview Middle School
Parent Conference Form
Date: ____________________________
Student: ________________________________
Teachers present: ______________________________________________________________________
Parent/Guardians: _____________________________________________________________________
Conference Purpose: ___________________________________________________________________
_____________________________________________________________________________________
Topics Covered: _______________________________________________________________________
___________________________________________________________________________________
Current Academic Status: ________________________________________________________________
Work Samples Reviewed: ________________________________________________________________
_____________________________________________________________________________________
Conduct or Behavior Addressed: __________________________________________________________
_____________________________________________________________________________________
Recommendations: _____________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
Parent Comments: _____________________________________________________________________
_____________________________________________________________________________________
Check if applicable:
_____future conference date set (future date: ____________)
_____ referral for counselor/s-team
Teacher Signatures:
_________________________________________
_________________________________________
_________________________________________
_________________________________________
_____ referral for resource
_____ behavior plan
Parent/Guardian Signatures:
_______________________________________
_______________________________________
_______________________________________
_______________________________________
18
The Memphis City Schools does not discriminate in its programs or employment on the basis of race, color,
religion, national origin, handicap/disability, sex or age.
Guidance Philosophy
Guidance is for all students. It is a planned program; the services for which are delivered by and through
a professionally competent counselor. The counselor through the guidance curriculum individual
planning, responsive services, and system support components, provides direct services. The guidance
counselor will provide indirect services via support to other educational programs. They also assist the
administration and teachers by providing counseling for all of our students and parents when needed.
Specific counseling/guidance activities include, but are not limited to the following:
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Individual counseling, small group and classroom counseling/guidance
Career Development Clubs/Mentoring Program
Field trips
Resource speakers
Career Awareness/Exploration Seminar
Job Readiness Workshops
Job Placement
Four-year Plan/Course Selection
Crisis Counseling
Consultation (Students, Parents, Teachers, other Educators and community Agencies)
Referrals/Support Services
Parent Education/Staff Development
Assemblies
You are expected to be present at each assembly and to sit with your homeroom students. If you do not
have a homeroom, you are expected to assist with the monitoring of students. At the beginning of each
assembly, you will check carefully to make sure that all members of your homeroom are present. WE
must control students during assembly programs. Any misconduct should be discussed with team
members and handled appropriately and in a timely manner to prevent future infractions.
Injury/Illness of Students or Teachers
Procedures for Handling Sick Students
When a student tells you he/she is ill, please allow the student to contact a parent. Students must fill
out the form stating his/her illness and his/her parent’s telephone number. Please send the student to
the main office once a parent has been contacted. Also, inform Mrs. Malone of the situation
immediately.
19
The Memphis City Schools does not discriminate in its programs or employment on the basis of race, color,
religion, national origin, handicap/disability, sex or age.
The Attendance Secretary will verify in the main office that the parent or guardian will pick-up the
student. Only parents or designated adults listed on the registration form may check out students.
If the student receives permission from his/her parent, the secretary will give the student a dismissal slip
and see that he/she signs out for the day. If, in the Attendance Secretary’s judgement, the child is not
sick or if he/she is unable to reach his parent/guardian, the secretary will give the student an admit to
return him/her to class.
Students should be checked out for emergencies only. They should be encouraged to shecule doctor and
dentist appointments after school hours whenever possible.
Be sure all students understand these procedures.
Medication for Students
According to Board Policy 5145.2, teachers or any other school personnel should not give medicine to
students for internal use. If students bring medicine to school, it should be left in the Guidance Office
and taken under the supervision of the principal or his/her designated representative.
Reminders of School Board Policies Student Accident Reports
Policy #5142
Any accident to students which occurs on property of the Board of Education and which requires the
service of a doctor or which could conceivably have any further complications should be submitted in
writing to the Area Superintendent’s Office within 48 hours. In the event of a serious accident, the Area
Superintendent’s office should be notified by telephone immediately. Forms may be obtained from the
Financial Secretary.
Teacher Accident Reports
Board Policy #4209 states that any accident to teachers should be reported immediately to the
Principal/Assistant Principal. Employee Accident Forms may be obtained through the Financial
Secretary.
20
The Memphis City Schools does not discriminate in its programs or employment on the basis of race, color,
religion, national origin, handicap/disability, sex or age.
Financial Procedures
REQUISTIONS FOR ITEMS PURCHASED FROM OUTSIDE VENDORS
If a teacher wants to purchase any items(s) from an outside vendor, permission must be granted by the
principal IN ADVANCE OF THE PURCHASE. The teacher must pick up a blank requisition form from the
principal’s office.
The form must be completed and returned to the principal’s office for his/her signature. If the item(s) is
for more than one hundred dollars, competitive bids must be taken and a purchase order must be
picked up from the financial secretary. If the item(s) is for more than five hundred dollars, permission
must be granted by the District Superintendent. The school will not honor statements, invoices, or any
other bills made in the name of the school unless approved by the principal in advance. Teachers or
staff members who purchase items for the school, must have a purchase order and/or requisition signed
by the principal.
FINANCIAL PROCEDURES, MONEY & RECEIPTS
Each teacher is given a Teacher’s Receipt Book and a Money Envelope on request, which is used in
bringing ALL MONEY to the bookkeeper. The teacher should give a receipt to each student if ANY money
is collected. The receipt book is pre-numbered consecutively and should be used accordingly. Money
you collect should be receipted immediately and turned in to the Financial Secretary. The Financial
Secretary will give you a receipt for the money and will staple in your book the last receipt you have
written for the day. Please use the following procedures when writing receipts:
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Include school name, date, name of student, amount, activity and teacher’s signature.
IMPORTANT: If an error is made on a receipt, the original and copy must be marked “VOID” and
the original stapled to the copy. Alterations of receipts, whether by erasure or any other
method are strictly forbidden.
The teacher Receipt Book is subject to audit by the Board of Education at any time and will be
audited at the end of each school year.
Never leave money in your classroom. All school money must be turned in to the secretary daily,
who will issue a receipt. Teachers must turn the money in by 10:00a.m. each day. Absolutely no
children are allowed to bring receipt books to the office. The secretary will then prepare the
daily deposit.
Instructors should maintain a record of funds for which they are responsible.
The school receives purchase orders after the purchasing department has processed requisitions and
the vendor has delivered the supplies.
When a statement is received from the company where the supplies or materials were purchased, you
will be asked to sign the statement to indicate that the complete order was received before the bill will
21
The Memphis City Schools does not discriminate in its programs or employment on the basis of race, color,
religion, national origin, handicap/disability, sex or age.
be paid. The school will pay for no supplies or materials unless an approved purchase order has been
obtained and is on file.
REQUESTING A CHECK
Request for a check should be in the hands of the Financial Secretary at least three days before the
check is needed. The requisition must have been approved prior to your request.
FUNDRAISING PROGRAM
Board Policy #1424 states that Teachers who wish to begin a fund-raising program must complete a
Fund-Raising form and discuss the plans with the Principal in advance. The school is not authorized to
do business with—and is not liable for—payment to companies not approved by the Board of Education.
The secretary has a list of approved vendors; however, the principal must approve plans before vendors
are contacted. An income statement must be prepared at the end of each fundraiser. Two weeks is the
maximum time frame for a fundraiser.
Important: Do not permit students to handle the money or distribution of merchandise. You are
responsible for all monies and are expected to keep accurate records. The Internal Audit Division will
audit these records.
REMINDERS
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DO NOT ENTER INTO ANY AGREEMENT, CONTRACT, OR ANY ARRANGEMENT IN THE NAME OF
THE SCHOOL WITHOUT PRIOR, DOCUMENTED PERMISSION FROM THE PRINCIPAL.
TO RECEIVE PERMISSION TO SPEND MONEY FOR SCHOOL RELATED PURCHASES, SEE THE
FINANCIAL SECRETARY AND ADK FOR A “PURCHASE ORDER FORM.” FILL THIS FORM OUT AND
RETURN IT TO THE FINANCIAL SECRETARY. IF IT RECEIVES THE NEEDED SIGNATURE, YOU’RE IN
BUSINESS.
IF A PURCHASE IS BEING MADE THAT COSTS $100.00 OR MORE, COMPETITIVE BIDS MUST BE
TAKEN. THIS INFORMAITON MUST BE MADE AVAILABLE TO THE AUDITOR.
22
The Memphis City Schools does not discriminate in its programs or employment on the basis of race, color,
religion, national origin, handicap/disability, sex or age.
Recordkeeping and Attendance
Record Keeping
It is very important that all records be kept neatly, legibly, and accurately. Deadlines for turning in
records should always be observed. Those to whom your records are turned in to, in turn, have dealines
to meet, so be courteous and polite and always have themi n on time. Use black ink for all markings on
permanent records. Grade reports and scanners should be returned at the designated time each nine (9)
weeks.
Official Hours for Opening School Building to Pupils
Policy #6112.1
Opening of school building on regular school days for the purpose of admitting pupils will be at the
discretion of the principal. Students arriving before 7:15am must report to the cafeteria. Students
should be encouraged to arrange their schedule so as not to arrive prior to 7:00am. This will allow time
for staff and administrative personnel to be available to supervise. Students reporting for breakfast will
be allowed to enter the cafeteria at 7:00am. All other points are off-limits.
After School
All students are to leave the building immediately upon dismissal unless a scheduled activity approved
by the principal requires their presence. No meeting is to be held longer than 3:00pm without special
permission from the office. All meetings after school must be cleared through the office before taking
place.
Individual and Group Conferences for Parents
If a parent conference is requested, it will be arranged through the Guidance Office. Matters of a more
serious nature may be held in the Principal’s Office. Teachers should schedule parent conferences at
their planning period, or before or after school. DO NOT leave your class unattended, or allow parents to
disrupt your class instructional time.
23
The Memphis City Schools does not discriminate in its programs or employment on the basis of race, color,
religion, national origin, handicap/disability, sex or age.
Office Procedures
Teacher Mail
Teacher mailboxes should be checked daily for communications, scanners, etc. Please do not send
students to collect your mail.
Accountability of Keys
In order to maintain an accurate account of all keys, the accountability and issuance of keys will be as
follows:
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Keys will be obtained from the building engineer, Mr. King. Should a new key have to be made,
this request must be made to the building engineer.
In the event the key is used only for a short period of time, it should be returned promptly to
the office.
Loss of keys must be reported to the building engineer immediately.
Visitors
Board Policy #1220 states that visitors are to be directed to the office before entering a classroom. If a
visitor does not come to the office, notify the office at once. This includes parents, spouses, friends and
all other visitors to the school. All visitors must be kept at a minimum so as not to impact the
instructional program.
Announcements
Announcement forms are available in the office. They must be filled out—with dates—and approved
before the announcement can be made via the intercom. Announcements will be made during the
homeroom period only, except in the case of an emergency.
Office Items and Supplies
Teachers may pick up their mail, films, and faculty memos for the day in the main office. A requisition
should be filled out and submitted to the Financial Secretary one day in advance for most supply items
that are kept in the supply room.
24
The Memphis City Schools does not discriminate in its programs or employment on the basis of race, color,
religion, national origin, handicap/disability, sex or age.
Assistance from Building Engineer
According to Board Policy #2370, all requests or complaints concerning the building maintenance are to
be put on the Building Engineer Request Form and given to the principal in the office. He/She will see
that the building engineer is notified as quickly as possible.
Break-In and Theft Report
Board Policy #4208 states if a break-in occurs in your room, an inventory of the equipment should be
taken immediately to determine if anything is missing. A written report of your finding is to be filed with
the Principal for further appropriate response.
Classroom doors should be secured during the day when the teacher is out of the room. Also, please
lock your door at the end of the day. These procedures will reduce thefts.
Teacher Responsibilities Outside the Classroom
All teachers MUST assume responsibility of seeing that students are orderly in the places outside the
classroom, such as in the halls, the campus and laboratories. This is the teacher’s assignment. All
teachers should remain in the hall until the area is clear of students. Please stand at your door during
the passing of classes. Students are not to fight on school premises or while under school supervision. If
a teacher sees a fight in progress or about to begin, he/she should do what he/she can to break it up.
The students fighting should then be escorted to the office.
Teachers should attend or take part in the outside activities of the school, such as athletic contests and
school programs. These activities are important to the overall development of the students and deserve
your support.
Field Trips
Board Policy #4.302 states that teachers are encourage to take students on field trips that will provide
an enriching experience. The principal must grant initial approval for the trip. The following seps MUST
be taken to sponsor an approved trip. The sponsor must:
1. Set a date for the tip with the principal. A trip must be put on the calendar at least thirty days
(30) before it is to be made.
2. Reserve the bus and driver with the Financial Secretary.
25
The Memphis City Schools does not discriminate in its programs or employment on the basis of race, color,
religion, national origin, handicap/disability, sex or age.
3. Collect, receipt, and turn in all monies to the financial secretary at least 2 days before the trip.
Please turn all monies before the 10:00am deadline.
4. File the completed Field Trip Report seven (7) days prior to the departure date with the
principal.
5. Turn in a list including the names of all students going on the trip. This list should be arranged
under homeroom memberships. The list is due one day before the trip is scheduled. Check with
the Assistant Principal for Conduct Reports.
6. Turn into the office a parent permission slip signed by each student’s parent no later than one
day before the trip.
7. Leave an assignment for the class or classes that you expect to miss and a copy of your class
roll/seating chart, daily schedule, etc. in your right hand, top drawer.
8. Inform Ms. India Caldwell, cafeteria manager, of all students attending the field trip in advance
so that she can prepare sack lunches, if necessary.
9. If a check is needed, please submit a Check Request two (2) days prior to the field trip.
Check and ensure that you have completed all nine steps fully. Failure to do so may results in the
cancellation of your trip, which would be a disappointment to all involved.
Grading and Assessment
Board Policy #4.600
Grade Book
Instructors are expected to maintain a grade book that clearly reflects the academic progress of each
student. The grade book should include detailed information concerning tests, daily grades, and other
pertinent information. Numerical grades are to be used in all grade books. Students are to be made
aware of the grading system. In the front of your book, indicate your grading system.
Follow these guidelines: (Example) -
Homework-Classwork-Test Scores-Projects-Etc.--
10%
%
%
%
%
Academic:
Excellent
Good
Average
Below Average
A
B
C
D
93-100 (Excellent)
85-92 (Good)
75-84 (Satisfactory)
70-74 (Poor, but passing)
26
The Memphis City Schools does not discriminate in its programs or employment on the basis of race, color,
religion, national origin, handicap/disability, sex or age.
Failure
Incomplete
F
I
0-69 (Failure)
Not to be left as a final grade; becomes an F if not made up.
Incomplete I is Not a Final Grade
Incomplete grades, usually given because of student absences, should be changed to a regular academic
grade by the end of the following nine (9) weeks period or quarter. Incomplete grades are not to be left
as final grades. An incomplete grade will be changed to reflect the average supported by documentation
if the assignments are not completed within the specified time frame.
Conduct:
Excellent
Satisfactory
Needs Improvement
Unsatisfactory
E
S
N
U
Conduct grades take into consideration the following:
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Actual behavior of the pupil in the classroom
Respect for teacher authority
Prompt response to teacher direction
Attitude in classroom
Respect for property related to classroom activity
Report to class on time
Special Education
Students receiving special education services will receive reports and grades based on progress toward
goals stated in their Individualized Education Program (IEP).
Monitoring Student Progress
The school shall inform parents of a student’s academic progress and seek active support from parents
when a student’s academic performance is not at a proficient level. Parents and students shall be
advised of enrichment and intervention options available to students. It is expected that interventions
will occur on an ongoing basis. Students in grades K-12 who need interventions shall be identified as
early in the school year as possible and a Student/Teacher Academic Report (STAR) shall be developed
and implemented by their teachers. The STAR shall identify a student’s academic deficiencies and list
interventions strategies that are needed to help a student meet the academic standards. The progress of
students with a STAR shall be monitored carefully to ensure that they have received the appropriate
placement and that they are continuously provided with instructional programs and services designed to
27
The Memphis City Schools does not discriminate in its programs or employment on the basis of race, color,
religion, national origin, handicap/disability, sex or age.
help them achieve academically. The school shall inform parents of the need for a STAR and of the
student’s progress under it.
Reporting Student Progress to Parents
Curriculum guides shall be provided to parents upon request and kept on file at the local school. It is
crucial that parents be informed of dates for issuance of report cards, progress reports, and parent
conferences. Progress reports may be issued at any time, either for commendation purposes or for
providing notice that a student is not being successful. If a student is not successful in any subject the
first and second three (3) weeks of a nine (9) weeks period, a progress report (deficiency notice) shall be
sent home so that parents are aware that the student needs to improve. Report cards shall be issued
each nine (9) weeks and shall include information about students’ academic performance, attendance,
and conduct. Parents of students in grades K-12 are expected to sign notices or report cards, return
them to the school, and schedule a meeting with the teacher, if necessary.
At least two (2) times during the school year, parent/teacher conferences shall be scheduled to provide
parents and teachers an opportunity for a mutual exchange of information and ideas concerning the
welfare of the child. Teachers are also expected to request additional conferences with parents as
needed. Parents shall be advised no later than the third reporting period if a student’s academic
performance puts him/her at risk of not meeting academic proficiency by the end of a course. Teachers
must request a meeting with the parents of students who are at risk of not meeting proficiency.
Documentation shall be provided to support this concern and the STAR must be reviewed with the
parents.
Promotion, Retention, and Student Progress
Board Policy #4.603
Grades 6-8
1. Promotional Standards Grades 6-8
To be considered for promotion to the next grade, students should demonstrate a minimum
level of achievement with a D (70%) or better in the following courses:
a. English/Language Arts
b. Mathematics
c. Science
d. Social Studies
Students in grades 6-8 shall be required to take a minimum of 90 days of instruction in any
combination of minor/exploratory subjects, unless these spaces are used for academic
intervention programs. A passing grade in a minor/exploratory subject(s) shall not be necessary
for promotion
28
The Memphis City Schools does not discriminate in its programs or employment on the basis of race, color,
religion, national origin, handicap/disability, sex or age.
Teachers are responsible for making the initial decision to promote or retain a student in a
course or grade based on district grading criteria and promotional standards.
2. Summer Program Intervention Opportunities Grades 6-8
Students in grades 6-8 who fail up to three core courses will have the opportunity to participate
in an intervention program during the summer and take up to two of the failed courses as long
as funds are available. (Reading and Mathematics shall take priority when determining student
schedules for summer program intervention.) If the student passes the course(s) he/she will be
promoted to the next grade.
Students who fail one core course during the regular school year shall be promoted at the end
of the school year, but may retake the failed course during summer intervention or during the
next school year.
Students who fail two core courses during the regular school year shall be retained in the two
courses at the end of the school year, but may retake the failed courses during the summer
intervention program.
Students who fail three core courses during the regular school year shall be retained in the
three courses at the end of the school year, but may retake two of the failed courses during the
summer intervention.
The principal of the student’s home school will make the final decision on whether to retain in
grade a student who fails one of the courses during the summer intervention program. If the
student is promoted, the principal shall require that the student take the third course or another
intervention provided for in the student’s STAR during the next school year. A student who fails
two courses during the summer intervention program shall be retained.
Indoor Air Quality (IAQ)
Memphis City Schools encourages the reporting of IAQ concerns, regardless of how trivial the issue may
seem. The prompt reporting and resolution of IAQ issues has the potential to prevent serious problems
from developing, which should prevent potential health effects, discomfort, and unnecessary costs. This
makes the investigation of all reported concerns worthwhile.
Ms. Hawkins, the IAQ Coordinator, will require the concerned staff, students, and parents to report their
IAQ concern(s) in writing. A written description of the concern should reduce misunderstanding and
create a history that can be referred to at a future date. Attached is a copy of the IAQ Concern Reporting
form. However, parental and student concerns can also be documented through the <CS Risk
Management Office by calling 416-5515. Staff concerns can be documented in the MCS Employee
Incident Report.
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The Memphis City Schools does not discriminate in its programs or employment on the basis of race, color,
religion, national origin, handicap/disability, sex or age.
These forms should be completed and sent to appropriate offices to initiate an official IAQ concern
reporting process; the Office of Risk Management will then investigate the concern. The resolution of
the issue will be documented and the interested parties will be informed in writing about the measures
taken. IAQ Concern Reports and associated documents are located in the school office. Information
collected is processed and stored according to the school district’s data practices policies.
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The Memphis City Schools does not discriminate in its programs or employment on the basis of race, color,
religion, national origin, handicap/disability, sex or age.
Indoor Air Quality Concern Form
This form can be filled out by the building occupant or by a member of the building staff.
Occupant Name: ____________________________________________ Date: _____________________
Department/Location in Building: ______________________________ Phone: ___________________
Completed by: ____________________ Title: ____________________ Phone: ___________________
This form should be used if your concern may be related to indoor air quality. Indoor air quality
problems include concerns with temperature control, ventilation, and air pollutants. Your observations
can help to resolve the problem as quickly as possible. Please use the space below to describe the
nature of the complaint and any potential causes.
We may need to contact you to discuss your complaint. What is the best time to reach you? __________
So that we can respond promptly, please return this form to Eric Thomas, Safety Officer, Florida/Kansas
Administration, 2nd Floor, Loc. 279, 416-5515.
OFFICE USE ONLY
31
The Memphis City Schools does not discriminate in its programs or employment on the basis of race, color,
religion, national origin, handicap/disability, sex or age.
Teacher Effectiveness Measure (TEM)
A Clear Definition and Valid Measures of Evaluation
The Teacher Effectiveness Measure (TEM) is the new measure for evaluating teachers. Because it was critical
that the TEM be a fair, valid, and reliable measure of effectiveness for all teachers, it was developed by a
working group largely comprised of MCS teachers, with input from their colleagues, administrators, education
experts, and stakeholders.
TEM Components
Historically, teachers have been evaluated by a single measure – classroom observations. The TEM is more
objective in that it includes multiple measures that result in an evaluation of the whole teacher, creating
multiple avenues for assessing teacher performance which will
ultimately promote teacher and student growth. TEM looks at:
Growth in Student Learning
As mandated by the State of Tennessee, fifty percent of a teacher’s
evaluation will be determined by student growth data. Thirty-five
percent of the student growth measure will be either the teacher’s
Tennessee Value Added Assessment System (TVAAS) data for
teachers of tested subject areas or the school’s TVAAS data for
teachers of non-tested subject areas. The other fifteen percent of the
student growth measure will be student achievement data that will be
selected by the teacher from a menu of options provided by the State
of Tennessee.
Observation of Practice
MCS will implement more rigorous, objective classroom observations.
Observers – principals and other administratively certified district
personnel- will be trained on how to use the new MCS observation rubric to provide objective, behavioralbased, accurate assessments of teacher performance. As mandated by the State of Tennessee, tenured
teachers will be observed four times each academic year; and pre-tenured teachers will be observed six times
each academic year.
Stakeholder Perceptions Surveys
For the 2011 – 2012 school year, MCS will administer the TRIPOD Student survey to gain insight into
classroom instructional practices, the learning environment, and student engagement. Students will complete
this survey once per semester, Fall 2011 and Spring 2012. Data gathered from this survey will be useful to
teachers in that it will provide feedback on teacher performance in vital areas that have been proven to show
strong correlations with student achievement.
Teacher Knowledge
For the 2011 – 2012 school year, MCS will be field-testing knowledge measurements for determining what
teachers know and understand in their particular subject areas. A teacher’s subject area mastery is a critical
foundation for effective teaching. Thus, we need to know how deeply our teachers understand the content that
they teach to their students. This school year teachers will select the measure that will be used for their
knowledge measurement from a menu of options that will be provided in August 2011.
0
The Memphis City Schools does not discriminate in its programs or employment on the basis of race, color, religion, national
origin, handicap/disability, sex or age.
Fairview Middle School
Teachers’ Morning Duty/Metal Detection Teams
2012-2013
Team A: Taylor, Kizer, Dendy, Lessard, Price, O. Davis, Kilgore-Wilson
Team B: Talley, Morris, Millett, Harden, Aronson, C. Davis, Cox
Team C: Boskey, Franklin, Brown, Rogers, Milton, Zava, Howard
Daily Support: Sparkman, Woodard, Pirtle
Teams are expected to report to morning duty by 7:00am during the week (sign-in in the main office
before 7:00am to ensure you are in the cafeteria for duty by 7:00am). From 7:00-7:30am, all teachers on
duty are to complete full metal detection duties and monitor students while they eat breakfast in the
cafeteria. You will also be responsible for dismissing students to 2nd period. No students should be
allowed to leave the cafeteria during breakfast. All students will remain in the cafeteria after completing
metal detection until 7:15am. All students must exit the cafeteria by 7:30am.
Students will only be allowed in the building with the supervision of your team each morning, so it is
very important that we arrive promptly at 7:00am.
No students will be allowed to go to the restroom unsupervised during metal detection.
0
The Memphis City Schools does not discriminate in its programs or employment on the basis of race, color,
religion, national origin, handicap/disability, sex or age.
Afternoon Duty Schedule
2:15-2:30pm
All teachers will escort students to their students out of the building at 2:15. After escorting students
out of the building, teachers need to report to their duty posts (please see names/locations below).
Please be present at your duty post daily. If you are absent, please include your dismal duty in your
substitute folder.
Notes: Subject to be revised as needed.
*Hallway monitor should also monitor restrooms and stairwells on floor
Fairview Middle School
Fire Safety Drill Procedures
(Evacuation Procedures)
Sixth Grade
Ms. Price – Exit East side of building near Brown Classroom and line up in parking lot near Kroc building
Mrs. Talley - Exit East side of building near Brown Classroom and line up in parking lot near Kroc building
Mr. Millett- Exit door near your classroom and line up in front of building
Seventh Grade
Mr. Aronson – Exit door near Millets’ classroom and line up in front of building
Ms. Kizer – Exit main entrance and line up in front of building
Ms. Morris– Exit main entrance and line up in front of building
Mr. Franklin – Exit main entrance and line up in front of building
Eighth Grade
Ms. Price – Exit East side of building near Brown Classroom and line up in parking lot near Kroc building
Mrs. Talley - Exit East side of building near Brown Classroom and line up in parking lot near Kroc building
Mr. Millett- Exit door near your classroom and line up in front of building
Ms. Cox-Exit door by
Exploratory/Support
Ms. Lessard – Exit main entrance and line up in front of building
Mrs. Pirtle – Exit main entrance and line up in front of building
Ms. Kilgore-Wilson – Exit main entrance nad
Mr. Milton – Courtyard
Sped/Inclusion
Ms. Harden – Exit East side of building near Brown Classroom and line up in parking lot near Kroc
building
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The Memphis City Schools does not discriminate in its programs or employment on the basis of race, color,
religion, national origin, handicap/disability, sex or age.
Ms. O. Davis – Exit East side of building near Brown Classroom and line up in parking lot near Kroc
building
Ms. Zava – Exit East side of building near Brown Classroom and line up in parking lot near Kroc building
Cafeteria – Exit back door in cafeteria and line up on North side
Notes: Subject to be revised as needed.
Instructions
1. Teachers, explain your assigned exit(s) to your students.
2. If the exit is blocked, the teacher will decide on an alternate (pre-determined) route. Don’t
Panic! Stay with the teacher, if at all possible.
3. Take your Attendance Books, Emergency Manual, and all your students with you. Have a buddy
system. This will enable us to be accountable for each other.
4. No Talking.
5. The last student out should close the door. It is mandatory to take time to close windows. Doors
should be unlocked from the outside.
6. Team Administrators will be notified by the Principal/Assistant Principal when all is clear. At this
time, all students will be cleared to re-enter the building in an orderly fashion.
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The Memphis City Schools does not discriminate in its programs or employment on the basis of race, color,
religion, national origin, handicap/disability, sex or age.
Fairview Middle School
Lock Down Procedures
Secure the facility from intruders
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Announce ‘Lock Down’
Lock classroom door
Cover all windows
Move students so they can’t be seen
Shut off lights
Remain Quiet
Wait for further instructions
It is safest for no one to enter or exit the building—including parents.
Take attendance
3
The Memphis City Schools does not discriminate in its programs or employment on the basis of race, color,
religion, national origin, handicap/disability, sex or age.
Fairview Middle School
Class Schedule-1
2nd Period
7:30-8:25
3rd Period
8:30-9:25
4th Period
9:30-10:25
5th Period
10:30-12:10
6th Period
12:15-1:10
7th Period
1:15-2:15
6th Grade Lunch
10:30-11:00
7th Grade Lunch
11:05-11:35
8th Grade Lunch
11:40-12:10
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The Memphis City Schools does not discriminate in its programs or employment on the basis of race, color,
religion, national origin, handicap/disability, sex or age.