BOARD OF DIRECTORS MEETING
Tuesday, March 24, 2015 * 8:30 a.m.
ELCFV, 135 Executive Circle, Daytona Beach
Members Present:
Andy Dance, David Batten, Donald O’Brien, John Birney, Betsy Lewis, Dmitriy
Shevchenko, Kristen Perry, Catherine Twyman, Patrick Johnson, Barry Whitaker,
Michael Slick, Leticia Roman, Samantha Noonan, Deb Denys, Tracy Umpenhour
Members Excused:
Trish Mucciolo, Rachael Gilbert, Heidi Rand, Christine Sikora, Howard Perch
Members Absent:
None
Non-Voting:
Present: Karan Hiester
Excused: Patricia Stickford
Absent: Clay LaRoche, Nate McLaughlin, Kathy Carey
Members Attended
Executive Comm:
Rachael Gilbert
ELC Staff:
DJ Lebo, Heather DiRenzo, Lisa Brantley
Guests:
Liz Snow, Nick Windham
By the end of this meeting we will:
1. Increase marketing and promotion efforts to effectively educate our community on the value of the ELCFV. (Priority 1)
2. Be informed and share outcomes of the ELCFV Coalition Plan. (Priority 6)
3. Be informed about legislative processes. (Priority 2)
Agenda Item
Summary/Discussion
Action/Follow-Up
Welcome &
Introductions
The Chair called the meeting to order at 8:35 am.
Quorum was established.
No Action Required.
Public Input
None
Consent
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General
SR Contract - Due Process Procedure – The new
statewide SR contract includes verbiage that specifically
addresses “Due Process Procedures” that modifies our
current provider grievance process. There are specific
timelines for Providers and Coalitions. The contract also
states that Coalitions form a Review Hearing Committee
as a standing committee of 3-5 Board members, which
must include a Provider representative. This committee
makes the final decision.
Agenda
January Board Minutes
Financial Status - January 2015
2015 Sliding Fee Scale
Character Development Programs
Board Meeting Minutes –March 24, 2015 – Page 1
Motion made by
Deb Denys
and seconded by
Donald O’Brien
to approve the
consent agenda.
Motion Carried.
There was no vote
needed on this item.
Agenda Item
Summary/Discussion
Action/Follow-Up
The Executive Committee recommended asking for
Board volunteers to serve including 5 mandatory (state
mandated positions) and 2 alternative members (private
sector). Betsy Lewis offered technical assistance, as
needed.
Review Hearing Committee Members:
Mandatory:
Alternative:
Dmitriy Shevchenko, Chair
Samantha Noonan
Tracy Umpenhour
Christine Sikora
Cathy Twyman
Kristen Perry
Michael Slick
Board Member Self-Evaluation - At the direction of United
Way, we have created a self evaluation form to be
completed annually by Board members. This offers a
systematic way to assess operational health and wellbeing, and to use that information to improve and
enhance how the Board exercises its fiduciary
responsibilities to the organization. The form will be
completed in Survey Monkey to simplify the process and
the results presented to the Board in May.
Outcome 1:
Increase marketing and
promotion efforts to
effectively educate our
community on the value of
the ELCFV. (Priority 1)
Outreach Update – Staff continues to explore marketing
and fundraising opportunities. Current activities:
 Diaper Bank - Diaper distribution occurs once a
month at the ELCFV in partnership with the Jr.
League.
 Born Learning Trails – the Boy Scouts will be
contacted for a possible partnership project
 Dolly Parton Imagination Library – looking to
expand to Deland
 Annual Duck Race – April 25, 2015 - $5.00 Duck
tickets can be purchased online
Quality Committee Report –
 Discovering the Joy Conference – March 28, 2015
in Flagler Dolly Parton Imagination Library –
February 14, 2015 soft roll out in 32114
 Performance Funding Pilot – 3rd benchmark is due
at the end of March
 Early Learning Florida – staff completed coaching
skills training to help providers grow.
Outcome 2:
Be informed and share
outcomes of the ELCFV
Coalition Plan. (Priority 6)
Child Care Aware of America – This is a national
research organization that links providers and parents. In
2014 they published Parents and the High Cost of Child
Care. Flyers were distributed to the Board and they were
encouraged to utilize the information in the community
Board Meeting Minutes – March 24, 2015 – Page 2
Motion made by
John Birney
and seconded by
Dmitriy Shevchenko
to approve the new
Board Member SelfEvaluation form to be
completed annually
by all Board
members.
Motion Carried.
Sponsorships and
donations are
needed.
Agenda Item
Summary/Discussion
Action/Follow-Up
when speaking on the importance of quality early
learning.
Outcome 3:
Be informed about
legislative processes.
Legislative Update – Information was provided regarding
proposed Bills in Session.
(Priority 2)
Providers
LaPetite Academy – There was no center representative
present at the Board meeting and no specific requests
made in the letter to the ELCFV.
Member/Comment
Announcements
Board Member Denys offered comments regarding the
importance in identifying the need for match dollars and
to optimize opportunities to maintain and, in some cases,
recapture lost dollars.
Adjourn
Meeting adjourned at 9:50 am.
The Executive
Director will forward
legislative updates to
the Board members
when received.
Motion made by
Deb Denys
and seconded by
Donald O’Brien
to uphold staff
recommendation to
withhold funds from
LaPetite Academy
based on original
attendance
documentation
submitted to the
ELCFV.
Motion Carried.
Motion made by
John Birney
and seconded by
Tracy Umpenhour
to adjourn the
meeting.
Motion carried.
MARCH 2015 BOARD MINUTES APPROVED:
________________________________________
Barry Whitaker, Secretary
Early Learning Coalition of Flagler & Volusia
Board of Directors
Board Meeting Minutes – March 24, 2015 – Page 3
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Date