Basic & Advanced Reporting
in TIMSNT
** Part One **
How it is - Reporting in TIMS.nt

Edulog wanted reporting in the new software to
be more powerful and flexible.

Rather than create their own software from
scratch, they incorporated existing report
software.

They chose FoxPro Query Maker.
FoxPro Query Maker

FoxPro is Microsoft database software
–
Grandma of ACCESS

Query Maker is FoxPro’s query builder and
report writer that can be included royalty free in
FoxPro applications.

That’s why we have it - it’s free.
Edulog vs. FoxPro Tables

The tables you edit in TIMS.nt are still in a
format developed by Edulog.

However, QueryMaker can’t use the Edulog
tables.

So, the TIMS.nt uses FoxPro format tables for
reporting.
Edulog vs. FoxPro Tables

Because you are reporting from tables other
than your Edulog data tables, changes made to
your data are not immediately available in
reporting.

Changes made to the Edulog tables must be
transferred to the FoxPro tables.

In a nutshell, it works like this…
How it Works. . .

Changes you make to your Edulog data tables
are also written to a set of text files.

Internally, Edulognt checks these files every
few minutes. It transfers what it finds in these
files to your FoxPro tables.

After that, your reports will show the changes
you made.
Remember

What you need to remember…
–
Generally, changes made to your data tables are
not immediately available in reports. Give the
software a few minutes to complete the transfer.
Edulog’s Dumpall Utility

Dumpall is a maintenance utility that is run
through the Edulog Maintenance Utility (EMU).
EMU is used for System Maintenance.

Dumpall deletes the existing FoxPro tables,
builds new ones, and fills them with all your
transportation and student data.

You will only need to run Dumpall under special
circumstances.
Tradeoff: A little more complexity, a lot
more control

Report’s Query maker gives you control
over….
–
–
–
–
Query Filters
Data item selection
Report appearance
Selection and sorting available on new items like
bus stop assignment, time at stop, distance to stop,
etc.
New Capabilities and Control

You have two options in Edulog.nt reporting:
–
–
Continue to use the reports you have always used
and reports we’ve create for you.
or
Learn to make use of the more flexible, FoxProbased reporting and modify existing reports to your
own liking.
Report
Getting Started
Start >
Programs >
Edulog.nt Client Software >
Report
Overview of Report features:
Overview of Report features: Format
Format
Provides various
options on how you
want your reports to
appear
Format
You can set
global options
for all reports or
set options for
just standard
reports.
These are the
default settings
Overview of Report features:
Geographic Reports
Geographic Reports
Opens the Geographic Reports
launch pad which provides access
to the various reports which list
information on your geographic
data.
• Street Name Listing
• Overlapping Segments
• Traffic Listing
• Boundary Listing
Geographic Reports Window
Overview of Report features:
Student Counts
Student Counts
Produces reports listing the
numbers of students at each of the
schools in your system. You can
produce student counts broken
down by grade or by transportation
eligibility code.
Student Counts


Select
Eligibility
Code 0
For output
type, select
landscape
Student Counts Sch/Grd Report


Sch/Grd
report
shows
enrollment
Sch/Elg
Report shows
assignments
Student Counts
Sch/Grd Enrollment Report Example
Sch/Elg Report
Setup Report
fills fields for the
report
Eligibility Report Example
Overview of Report features:
Route Time Line
Route Time Line
Produces a time line report on
routes in your system.
Route Timeline

This screen gives
you choices to
customize your
timeline
> selects a single route
>> selects the whole list
Route Time Lines Report Example
Overview of Report features:
Deleted Students
Deleted Students
Produces a list of all students that
have been deleted (flagged for
deletion, but not yet purged) in
edulog.nt.
Useful during an upstu?
Deleted Students Report

The first time you
run it, you will need
to name the query
Deleted Students

Next, select Student Last Name as the field > Next
Step

Under the Pick an Operator tab, select Is Not Empty

You will also have to pick the fields you want in the
report

When you run the query, the list will include all deleted
students
Overview of Report features:
Duplicated Students
Duplicate Students
Produces a listing of all students
with duplicated information in the
student database. You can use this
report to find students that have the
same first name, last name, and
address (an indication that a
student has been inadvertently
entered into the system more than
once) or to find students that have
accidentally been given the same
district ID number. You can have
Query Maker check any field in
student records for duplication.
Overview of Report features: Utility
Audit/Error
Utility Audit/Error
Provides access to reports
produced by the various edulog
maintenance utilities. When you
use Query Maker to examine these
reports, you can change the
information included in the report
and the order in which it is
arranged.
Utility Audit / Error
Provides access to reports produced by the various
edulog maintenance utilities.
A bit complex.
Not as useful as
.aud & .err files
from EMU.
Overview of Report features:
RR Crossing
RR Crossing
Allows you to produce reports on
railroad crossings in your system.
Overview of Report features:
Standard Reports vs User Defined Reports
Standard Reports
vs
User Defined Reports
Standard: Structured menu system
that lets you select parameters for
reports
User Defined: Pre-prepared reports,
ready to run as they are or be
customized.
Standard Reports

Standard
–
–
–
–
–
Easy to find report you want
Simpler to use
Partial control: Can change search and sort
Can’t change field selection, field order, or format
Adequate for many purposes
User Defined Reports

User Defined
–
–
–
–
Harder to find report you want
Harder to use
Full control over report: change search, sort, field
selection, field order, report appearance
Use to create custom reports
Standard Reports: PTSIII Reports
Selecting the check box in any of the reports types will
bring up sub menus for those reports
Start here
Standard Reporting:
Example Run Report
The resulting Run Report:
Reporting Vocabulary

Filter – a set of conditions that indicate which records
and fields from a database are to be included in your
query results.

A condition consists of:
–
–
–

a field name (such as “Grade”)
a relational operator (such as “Is equal to”)
a comparison value (such as “06”).
Example: students in the sixth grade
Standard Reporting:
Change Filter Search
Further modifying your Search parameters…..
Perhaps we desire the same run report but for just ONE
school.
Click here
Change Filter Search (continued)
Now you can edit,
add to, or delete the
modifiable filters.
Non-Modifiable
Modifiable
For this example,
we’ll choose Add
Change Filter Search (continued)
Now we’ll make the
selections that locate
all RunIDs that
begin with 306
Save the filter and exit.
Standard Reporting – end notes

The results will be a report that contains all Runs that
begin with 306.

The Standard Reports option is great for generating
reports that require typical or general information.

More complex data output will require the use of User
Defined Reports
Basic & Advanced Reporting in
TIMSNT
** End of Part One **
To Continue. . .
Go back to the web page
and click Basic &
Advanced Reporting in
TIMSNT, Part Two