LESSON 9-3
Performing Additional
Cash Payments Journal
Operations
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LESSON 9-3
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Why Petty Cash?
 Petty cash allows a business to pay for small
expenses without writing a check for them.
 Errors may be made when making payments from
a petty cash fund.
 This causes a difference between actual physical
cash on hand and the written record of cash that
should be on hand.
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LESSON 9-3
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Petty Cash Errors
 Petty cash on hand that is less than a recorded
amount is called cash short
 A petty cash on hand amount that is more than a
recorded amount is called cash over.
Cash Short and Over
Debit
Credit
Cash Short
(Cash Over)
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LESSON 9-3
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Cash Short or Over
Cash Short or Over is classified as an expense
Cash Short and Over
Debit
Credit
Cash Short
(Cash Over)
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LESSON 9-3
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PETTY CASH REPORT
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page 248
LESSON 9-3
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REPLENISHING A PETTY CASH FUND
page 249
1.
2.
3.
4.
5.
Date
Account titles
Check number
Expense amounts
Cash short as a debit;
cash over as a credit
6. Total cash payment
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5
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1
2
3
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LESSON 9-3
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TOTALING, PROVING, AND RULING A CASH
PAYMENTS JOURNAL PAGE TO CARRY TOTALS
page 250
FORWARD
1
2
1.
2.
3.
4.
5.
6.
3
4
5
Rule a single line.
Write the date.
Write the words Carried Forward in the Account Title column.
Place a check mark in the Post. Ref. column.
Write each column total.
Rule double lines.
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LESSON 9-3
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STARTING A NEW CASH PAYMENTS
JOURNAL PAGE
page 251
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2
1.
2.
3.
4.
5.
3
4
5
Write the journal page number.
Write the date.
Write the words Brought Forward in the Account Title column.
Place a check mark in the Post. Ref. column.
Record the column totals.
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LESSON 9-3
TOTALING, PROVING, AND RULING A CASH
PAYMENTS JOURNAL AT THE END OF A
MONTH
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page 252
1
2
3
1.
2.
3.
4.
5.
Rule a single line.
Write the date.
Write the word Totals in the Account Title column.
Write each column total.
Rule double lines.
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LESSON 9-3
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9-3 WT
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LESSON 9-3
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9-3 WT
Kevin Tomlinson is the custodian of a $200.00 petty cash account. On March 31, he had
receipts for the following total payments: supplies-office, $45.23, supplies-store, $66.18, and
misc. expense, $49.25. A petty cash count shows $40.49 in the petty cash box. Prepare a petty
cash report.
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LESSON 9-3
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LESSON 9-3
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LESSON 9-3
9-3 OYO
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LESSON 9-3