Security Clearance Training
Meeting
20 December 2006
Agenda











Basic Security Clearance Information
e-QIP Initiating Process
Joint Personnel Adjudication System (JPAS)
e-QIP Completion Process
e-QIP Review Process & Derogatory Information
Fingerprint Cards
Interim Security Clearances, Appeals, & SF312
e-QIP Approval Process
SORs, Warning Notices, & RFIs
Reporting Responsibilities
What’s on the CD?
Basic Security Clearance
Information
Acronyms







e-QIP- Electronic Questionnaire for
Investigation Processing
BCA- Bureau of Criminal Apprehension
OPM- Office of Personnel Management
CCF- Central Clearance Facility
SCI- Sensitive Compartmented Information
JPAS- Joint Personnel Adjudication System
SMO- Security Management Office
Investigation Types






ENAC- Entrance National Agency Check
NACLC- National Agency Check, Local Check
Secret PR- NACLC Periodic Reinvestigation
SSBI- Single Scope Background
Investigation
SBPR- SSBI Periodic Reinvestigation
PPR- new, shorter SBPR
Investigation Information



NACLCs are good for 10 years from the date
the investigation closes
SSBIs are good for 5 years
Continued Eligibility- When a soldier’s
expired clearance is immediately valid after
submitting a new one
– only if the soldier did not have a 2 year break in
service

Reciprocity- DoD will give reciprocity even if
clearance was submitted by another branch
or federal department
Questions?
JPAS Tutorial
JPAS Home Page
JPAS Acceptance Screen
JPAS Login Screen
DylanBob
**********
JPAS Welcome Screen
DylanBob
Select Person Screen
123-45-6789
Person Summary Page
Person Summary Page
In/ Out Process
In/Out Process:
Owning a Soldier
2006 12 20
In/Out Process:
Owning a Soldier
JPAS pointers




Do not close out of JPAS using the
File > Close, LOG OUT FIRST!
Do NOT use the browser buttons:
or
&
If you can’t log into JPAS call SGM
Kallberg or SFC Hosman to unlock your
account or log you out
Other JPAS tips for use can be found in
the “JPAS Unit Security Managers
Handbook”
Questions?
e-QIP Process
The e-Qip Process
REVIEW
INITIATE
COMPLETE
APPROVE
STEP ONE
INITIATE
REVIEW
COMPLETE

APPROVE
Security clearance manager must initiate
the soldier’s PSQ before the soldier can
begin to enter information
Initiating: Step One
Initiating: Step Two
Initiating: Step Three


Ensure you are under the Nat’l Guard category
Scroll down until you see the “Investigation
Request” link and click on it
Initiating: Step Four


Fill out the required
investigation information
outlined in the
distributed Security
Manager’s Handbook
Issues not in Handbook:
– Use Rosemount TACC for
“Location of Security
Folder”
– Use soldier’s unit address
for “Location of Official
Personnel Folder”
– Use date of Local Records
(201 file) Check as “Date
of Local Agency Check”
Initiating Example
Questions?
e-QIP Completion Process
STEP TWO
INITIATE
REVIEW
COMPLETE

APPROVE
After soldiers are initiated, they can
log into the e-QIP website to complete
their SF86.
Opening a SF86


Go to http://www. opm.gov/e-qip
Verify there are 3
– If not go to:
Tools > Internet Options > Security > TLS
1.0
 Tools > Internet Options > Advanced Tab >
Sites > type www.opm.gov > Always Allow >
OK


Click “Try Tests Again”
– Verify you see 3

Click “Continue”
NO GO!
GO!
Logging into eQIP
Soldier enters SSN
123
45
6789
Logging into eQIP
Golden Questions

The questions will be: Mother’s Maiden
Name, Year of Soldier’s Birth, & City
of Birth (unknown)
Logging into eQIP
Golden Questions


After answering the Golden Questions for
the first time, it will ask for the soldier to
create new questions.
These questions are the standard; do not
use any other questions!
– What is your mother’s maiden name?
– What was the year your mother was born? (4digit)
– What is the name of the county you were born
in? (Ex answer: “hennepin” not “Hennepin
County”)
Soldier Begins Entering Data
Navigating
Additional Comments
Last Section

Place to add information for reported
Derogatory Information (ex: payment plan)
Certifying
Certifying
Attachments to Expect
Attachments to Expect

Type in name of included paperwork (ex:
Commander’s memo or payment plan)
Supplemental Information
Supplemental Information

Don’t fill this out
Validating

Soldier goes back to fix errors, if necessary
Validating
Printing Soldier’s Copy


Follow instructions to print a copy for soldier’s
records
FIRST Turn off pop-up blockers (Tools > Pop-Up
Blocker > Turn Off Pop-Up Blocker) to print
Completing SF86
Step One: Printing a Copy for Reviewer
Completing SF86
Step Two: Signature Pages
Completing SF86
Step Three: Sending to Reviewer
Common Errors


City, State, Zip codes required for all addresses!
Clarify debt status (DATES!)
– include payment plan if debt is still pending
– Use “Additional Remarks” section or make memo


Spouse information (SSN, separation date)
Alcohol Record
– Provide if soldier went to treatment
– Use “Additional Remarks” section or make memo



Any packets that have derogatory information
should have a commander’s memo included
Male Selective Service Number missing
“Have you ever been charged or convicted…”
– juvenile records are not sealed!

Signatures must be less than 120 days old
Questions?
e-QIP Review Process
STEP THREE
REVIEW
INITIATE
COMPLETE

APPROVE
After the soldier has completed his/her
SF86, the unit security manager will
review for completeness.
Reviewer Gets a Notification

The reviewer does not need access to
notifications
– Reviewer will receive packet from soldier and can go
to the soldier’s “Person Summary” page in JPAS.
Investigation Request Page

Reviewer can navigate here from JPAS “Person
Summary” page by clicking on the “Investigation
Request” link
Investigation Request Page
Investigation Request Page

Turn off pop-up blockers (Tools > Pop-Up
Blocker > Turn Off Pop-Up Blocker) to
Review SF86
Reviewer Decides Soldier
Needs to Revise SF86


Reviewer contacts soldier to revise
Soldier will log back in, make any changes, and
prints SF86, signature pages, and certifies answers
Reviewer Receives Notification

Notification that soldier needs to revise SF86
New Status on Investigation
Request Page

Status shows Revised PSQ
Final Review


Once reviewer is satisfied, select “Review PSQ” button and click
“Save”
Reviewer sends paperwork to State/DIV (FP cards, interim
request, signature pages, derog memos etc.)
DEPARTMENT OF THE ARMY
HEADQUARTERS 34TH INFANTRY (RED BULL) DIVISION
13865 SOUTH ROBERT TRAIL
ROSEMOUNT MN 55068-3438
SECURITY CLEARANCE CHECKLIST
SOLDIER’S FULL NAME
NAME:
UNIT:
UNIT POC :
CLEARANCE REQUESTED
Phone #:
Circle one:
SECRET
TOP SECRET
WRITE WHY S/HE
NEEDS THE CLEARANCE
TOP SECRET W/ SCI
Purpose of Clearance Request (state the soldier’s MOS/Duty Position):
SF86 REVIEWED BY
(Rank/Printed Name)
(Signature)
(Date)
YES
SIGNATURE REQUIRED
THAT SF86 HAS BEEN
REVIEWED
N/A
1. Original SF86 (Signed and dated in three locations)
2. Electronic Copy of SF86 Forwarded to Div G2, SSO
through Chain of Command (Enter date sent:
)
3. 2 Finger Print Cards (Initial or Expired Clearances
only) (FD 258(Rev 5-11-99)
4. Interim Request memo from Unit
IF SOLDIER HAS ANY
DEROG INFO, THESE
3 THINGS MUST BE
INCLUDED!
5. Derogatory Explanation Memorandum from Soldier
6. Commander’s Memorandum for Record supporting
Clearance Request Validating mitigating information
7. Copy of all information concerning reported
derogatory information
8. Original SF312 signed and dated by soldier
THIS MEANS IT
IS NOT OPTIONAL
TO INCLUDE!
SOLDIER’S FULL NAME
REVIEWER MUST SIGN
THIS SHEET
WRITE WHY S/HE
NEEDS THE CLEARANCE
THIS MEANS IT
IS NOT OPTIONAL
TO INCLUDE!
IF SOLDIER HAS ANY
DEROG INFO, THESE
3 THINGS MUST BE
INCLUDED!
AR 380-67
Appendix I: Adjudication Policy
How do I know when to a soldier meets mitigating
factors?






I-1: General
I-2: Loyalty
I-3: Foreign Preference
I-4: Security
Responsibility
Safeguards
I-5: Criminal Conduct
I-6: Mental or Emotional
Disorders







I-7: Foreign Connections/
Vulnerability to Blackmail
I-8: Financial Matters
I-9: Alcohol Abuse
I-10: Drug Abuse
I-11: Falsification
I-12: Refusal to Answer
I-13: Sexual Misconduct
Derogatory Information


“Disqualifying Factors” for Interim
clearances are based off of AR 380-67,
Appendix I
“Mitigating Factors” are those that
establish a circumstance that may
mitigate the conduct listed in AR 38067, Appendix I
Questions?
Fingerprint Cards
Fingerprint Card Codes


Fingerprint cards are only needed for new or
expired clearances
Weight
– In pounds only
– If more than 499, enter
499

Sex
– Male: M
– Female: F

Height
– Enter Ft & In as 1
number

Ex: 5 ft 11 in = 511

Eye Color
–
–
–
–
–
–
–
–
–
–
Black:
Blue:
Brown:
Gray:
Green:
Hazel:
Maroon:
Multicolored:
Pink:
Unknown:
BLK
BLU
BRO
GRY
GRN
HAZ
MAR
MUL
PNK
XXX
Fingerprint Card Codes

Hair Color
– Black:
– Bald:
– Blonde:
– Gray:
– Partially Gray:
– Red/Auburn:
– Sandy:
– White:
– Unknown:
– Brown:
– Blue:
– Green:
– Orange:
– Pink:
– Purple:

BLK
BAL
BLN
GRY
GRY
RED
SDY
WHI
XXX
BRO
BLU
GRN
ONG
PNK
PLE
Race
– A: Chinese, Japanese,
–
–
–
–
Filipino, Korean, Polynesian
Indian, Indonesian, Asian
Indian, Samoan, Other Pacific
Islander
B: origin in any of the black
racial groups of Africa
I: American Indian, Eskimo,
Alaskan native, or any persons
having origins in any of the 48
contiguous sates of the U.S. or
Alaska who maintains cultural
identification through tribal
affiliation or community
recognition
W: Caucasian, Mexican,
Puerto Rican, Cuban, Central
or South American, or any
other Spanish Culture
regardless of origin or race
U: undeterminable race
Fingerprint Cards
DO NOT





DO NOT fill out EVERY field
in the fingerprint card.
In the “Reason
Fingerprinted” field, DO NOT
write “SECURITY
CLEARANCE”
In the name field, DO NOT
abbreviate the soldier’s name
DO NOT write the soldier’s
civilian employer’s address in
the “Employer and Address”
field.
If soldier has aliases, DO
NOT forget write them in the
“Aliases” field. (L, F M)




DO
DO fill out every field that is
filled in, in the following
example.
In the “Reason
Fingerprinted” field, DO write
the level of clearance being
requested.
In the name field, DO write
the soldier’s FULL name. It
MUST match the SF86.
– If soldier does not have a
middle name, DO write
“NMN”.
DO ensure the POB on the
fingerprint cards match the
SF86
Fingerprint Card
Example & Practice
Schmoe Joseph NMN
123 Apple Lane
Rosemount, MN 55068
Dylan, Bob
NMN
U.S.
20Dec06
34th ID Main CP
Rosemount, MN
TS-SCI Security Clearance
MNARNG
123-45-6789
02
M
W
509
125 BRO BAL
15 1976
Rosemount, MN
Questions?
Interims, Appeals, SF312
Interim Security Clearances

Interim Secret
– Done by reviewing SF86 and Police Records
check
– Granted by DIV/State
– Doesn’t expire until the investigation is
adjudicated

Interim TS-SCI
– Granted by CCF after the investigation is opened
– Can be granted in 2-3 months
– Doesn’t expire until the investigation is
adjudicated
Appeals- Secret Interims


If Division decides to deny an interim,
a memo is sent to the unit
The unit can then send Division an
appeal
– This is a memo either from the
commander or a leader stating something
similar to “Although I do not condone his
actions, he’s a good soldier and has
learned from his mistakes”.
– DIV will then send a copy of the appeal
and SF86 to State
SF312
Classified Information Non-Disclosure Agreement



Agreement to Not Disclose Classified
Information
Sent with Security Clearance Packet to
quicken the process
Grants access to soldiers who have a
an interim or a favorably adjudicated
clearance
SF312
Classified Information Non-Disclosure Agreement
Soldier fills out the
Yellow highlighted sections
A witness fills out the Blue
highlighted sections
Questions?
e-QIP Approval Process
STEP FOUR
INITIATE
REVIEW
COMPLETE

APPROVE
Once the soldier’s packet has been
reviewed, it must be approved by
State or Division before forwarding to
OPM.
Approving



State/DIV gets a notification in JPAS that
SF86 is ready for approval
State/DIV approves (only if completed
correctly) and sends signature pages,
Fingerprint Cards and any other
paperwork to the “e-QIP Rapid Response
Team”
It will not be approved until the
soldier’s FP cards (if applicable) and
signature pages have been received!
In Review













REVIEWER Initiates soldier
Soldier logs into e-Qip using unknown for POB
Soldier changes golden questions to standard questions
Soldier fills out SF86
Soldier prints signature pages/SF86/certifies SF86
REVIEWER receives packet from soldier
REVIEWER goes to Person Summary page and clicks on investigation
status
REVIEWER reviews SF86
– If PSQ needs to be revised, REVIEWER selects “Revise” and
“Save”.
– Soldier logs in and repeats process until revisions are complete.
Soldier needs to reprint everything.
If compete, REVIEWER selects “Review” and “Save”.
REVIEWER send signature pages and FPC (if applicable) to State/DIV
State/DIV gets notification in JPAS that PSQ is ready to be reviewed
State/DIV looks over SF86 and approves. (PSQ is now sent to OPM.)
State/DIV receives FPC/signature pages and sends to OPM via the
“e-Qip Rapid Response Team”
The Issues with e-QIP

PROBLEM: If a soldier is not in JPAS,
you can’t submit them through e-Qip
– ANSWER: Submit the EPSQ version

PROBLEM: Initiators/ Reviewers need
to have level 6 JPAS accounts. This
requires a Secret security clearance.
– ANSWER: Ensure your Reviewer is eligible
for an interim (to get access quicker).
Questions?
SORs, Warning Notices, &
RFIs
Statement of Reasons (SOR)


Whenever CCF is going to deny a security
clearance, they will send out an “Intent to
Deny” memo
Included in the memo is the “Statement of
Reasons” (SOR)
– Explains why the security clearance could be
denied

Also included is an SOR Receipt
– The soldier must sign this stating that he is
going to respond to the memo or it WILL be
denied


10 days to return the SOR
60 days to submit a rebuttal/appeal
Statement of Reasons
Statement of Reasons Receipt
Warning Notice


Memo from CCF with no response
needed
States that the clearance has been
granted, but any subsequent
derogatory info will result in
suspension
Warning Notice
Request for Information (RFI)



Request for Information memos are
also from CCF
Request more information from soldier
so CCF can make a better decision
If information requested is not given,
clearance will be denied
Request for Information (RFI)
Questions?
Reporting Responsibilities
Reporting Responsibilities

Foreign Travel
– Everyone must do online training
– TS-SCI clearance holders must also
receive a country brief

Common Derogatory Reports
– Positive U/A results
– DWI
– Domestic Assaults
– Criminal charges
– Over 90 days delinquent on a payment
Reporting Responsibilities

Common excuses for not reporting or not
including it on SF 86
–
–
–
–

I was a juvenile and the charge was sealed
I wasn’t convicted of a felony
The charges were dropped
I thought I was supposed to only go back 7
years.
THESE ARE NOT VALID EXCUSES!
What’s on the CD?
What’s on the CD?














This Powerpoint
Security Clearance SOP
SF 312
Interim appeal example
EPSQ checklist
e-QIP checklist
e-QIP soldier’s handbook
e-QIP unit security mgr handbook
JPAS unit security mgr handbook
Blank SF 86
Instructions to give soldier with blank SF 86
JPAS link
Male Selective Service Number Lookup link
SIDPERS data codes for security clearances
Any Final Questions?