MINUTES OF THE NIGERIA EVALUATION ASSOCIATION
DRAFT
CONSTITUTION PLANNING MEETING HELD AT THE NATIONAL
PLANNING COMMISSION
ON THE 19TH SEPTEMBER, 2013
1. Meeting Attendees:
S/N NAME
DESIGNATIO ORGANISATI PHONE
EMAIL ADDRESS
N
ON
NUMBER(S)
1.
D(M&E)
NPC
Coordinator
PHF
2.
3.
4.
5.
6.
7.
8.
9.
10.
Dr.Zakari
Lawal
Mrs.
Bola
Omidiji
Dr. (Mrs)
Chairperson
Ashimolowo
Olubunmi
DCOP
Zakari
Zakariya
CEO
Oji
George
Okey
DD(M&E)
Tpl. Ademola
Adeyemi
PO II (M&E)
Dcn. Andrew
Okonkwo
M&E
Aliyu Aminu
Ahmed
Dr. Abba Y. Coordinator
Abdullah
AD(M)
Olasumbo
Ayinde-Yakub
GENDI
0803619444
2
0802347026
9
zakarilawal@yahoo.c
om
omidijiocb@yahoo.c
om
0803346957 olubunmiashimolowo
7
@yahoo.com
NMEMS
0803636206 zzakari@nigeriamem
3
s.com
AIDE
0803704542 george.okeyoji@gma
1
il.com
NPC
ademola51@yahoo.c
0803331239 om
8
andrewokonkwo12@y
0809276377 ahoo.com
8
0805615543 aliyuaminuahmed@y
5
ahoo.com
NPC
SMEAN
NPC
0803320119
8
0803320972
3
aquaagric@gmail.co
m
sumboyak@yahoo.co
m
Monitoring & Evaluation Department, National Planning Commission, Abuja
2. Introduction:
The meeting commenced with prayer followed by selfintroduction by the participants.
The Director Monitoring and Evaluation, National Planning
Commission,
reiterated
the role of the NPC as that of
coordination and facilitation and stressed the need for all
stakeholders to be committed in ensuring a successful birth of
the Association.
He highlighted that objective of the meeting is not to re-invent
the wheel, but domesticate good aspects of existing constitutions
for adoption by Nigeria. He then requested the Committee to
examine the 14 paged draft constitution earlier circulated to
make amends and suggestion for adoption. He concluded with
reiterating that the Association being planned is expected to be
an umbrella organization that will not be in conflict with any
existing Network/Association.
3. Key Objectives:
The key objectives of the meeting are:
 To produce a draft NEA constitution that shall be discussed
at the forthcoming stakeholders meeting in both Lagos and
Kaduna in October 2013.
 To critically examine the draft constitution and make
amendments to reflect Nigeria context and align to best
practice.
 To produce a standard draft constitution that can drive the
Evaluation Association
4. Key Issues Discussed and Agreed:
Monitoring & Evaluation Department, National Planning Commission, Abuja
The discussion session was anchored on the draft constitution
document circulated on the NEA Yahoo Group. And the meeting
agreed on the under listed issues:
Issue 1: Name of the Association
 It was observed that the name Nigeria Evaluation
Association (NigEA) may not scale through Corporate Affairs
Commission’s (CAC) registration because in Nigeria only
government associations start with the name “Nigeria”. It
was therefore agreed that the Committee should come up
with 10 names that is registrable, out of which the first 5
would be chosen and send for a search at Corporate Affairs
Commission. The names proposed should satisfy the
following criteria:
i. Apex (to reflect the umbrella ideology)
ii. Inclusiveness
iii. Professionalism
iv. Integrity
Based on the above criteria, the following names where suggested for
considerations:
1.
2.
3.
4.
5.
6.
7.
Evaluation Association of Nigeria (EAN)
Evaluation Society of Nigeria (ESN)
Association of Nigeria Evaluators (ANE)
Society of Nigeria Evaluators (SNE)
Community of Evaluators of Nigeria (CEN)
Coalition of Evaluators (CoE)
Evaluation Partners of Nigeria (EPN)
In the interim however, Evaluation Association of Nigeria (EAN) and
Evaluation Society of Nigeria (ESN) were selected for forwarding to the
Corporate Affairs for the 1st search. A feedback is expected by Tuesday
24th September 2013 from Aliyu Aminu Ahmed who was assigned to
handle the issue.
Monitoring & Evaluation Department, National Planning Commission, Abuja
Issues 2: Table of Contents
The Committee agreed on the need to re-define the structure in the
draft NEA document Table of Content to reflect the Nigerian context,
and in view of this, the following articles were added:
Article 8: “Structure of the Association”
Article 10: “Election of Officers”
The under listed amendment on the Draft were also agreed:
Article 5 “Sources of Funds” amended as “Financing”
Article 13 “Patron” amended as “Patron and Advisers”
Article 15 “The Committee and its Duties” amended as “The
Committee and Duties”
Article 19 “Inspection of Accounts and list of Members” was
agreed to be moved to Article 5 “Financing”
Issue 3: Section on Interpretation of Terms
The Key Amendments on the Draft:
i.
ii.
The word “Regions” amended to “States”
“Patron” was newly added and is to be defined
Issue 4: Article 1: The Association
The Amendments to the Draft:
Article 1.2: “The Name” shall be amended subject to the one agreed
by CAC after name search.
Article 13: “The Vision” of the Association in the Draft was amended
to read: “To foster an inclusive diverse, professional and credible
source of evaluation, information, knowledge and practice for the
well-being of all Nigerians”
Monitoring & Evaluation Department, National Planning Commission, Abuja
Article 2: Incorporation and Registered Office:
 Line 1: “The Nigeria Evaluation Association “ (NigEA) is
subject to change depending on the new name
 Line 3: “geo-political regions and sub-national levels of Nigeria”
were amended to “States, FCT and Local Government”
Issue 5 - Article 3: Aims and Objectives:
The Draft was amended as follows:
i.
ii.
Objective 1 to read: “To provide an umbrella platform for
community of evaluators for regulation and coordination of
evaluation practice in Nigeria” This is to reflect the
organization as an apex evaluation organization for Nigeria.
Objective 2 in NEA draft was amended to “ To develop
consensus on a code of ethics and Standards for evaluation
practitioners in Nigeria in compliance with international best
practices”
iii.
Objective 3 in NEA draft was amended to “To provide
information to interested parties about new developments in
the field of evaluation”
iv.
Objective 4a in the NEA was amended
information, comparing available facts,
and feedback through dialogue and
individuals or a group of people within
community”
v.
Objective 4b in the NEA was amended to “ Support projects
designed to enhance the capability and the development of
evaluation knowledge and skills and through the creation of
evaluation resources useful for the field of evaluation”
to “ Collection of
verification, testing
conversation with
the organization or
Monitoring & Evaluation Department, National Planning Commission, Abuja
vi.
Objective
4c
was
added
to
read
“Support
the
institutionalization of evaluation practice in the Public,
Private and Civil Society Organization”
vii.
Objective 5 in the NEA draft was amended to: “Sensitizing
policy makers, NGOs, Private Sector, Donor Community and
general Evaluation practitioners on evaluation process and
making monitoring and evaluation practice an integral part all
programmes”
viii.
Objective 6 in the NEA draft was amended to “Educating and
training members of the Association in new techniques in the
area of evaluation”
 Objective 12 was added to read: “To facilitate evaluation
development in the education curriculum of Nigeria”
Issue 6- Article 4: Membership and Subscription
 Paragraph 2, Line 1 reads: Institutional membership shall be
open to private or public institutions and non-governmental
organizations/agencies carrying out evaluation ….. (bold letters
represent the amendment)
 Paragraph 3 was inserted as: “Fellowship shall be bestowed upon
individuals who have made outstanding professional contributions
to the development of the evaluation practice. Members may
nominate or recommend individuals for Fellowship. Such
nominations or recommendations shall be subject to approval by
the executive”
 Paragraph 4 reads: “Honorary Membership shall be bestowed
upon individuals who have made outstanding support to the
development of the evaluation practice. Members may nominate
or recommend individuals for Honorary Award. Such nominations
or recommendations shall be subject to approval by the
executive. An Honorary Member shall not be required to pay
registration fee or annual subscription”
Monitoring & Evaluation Department, National Planning Commission, Abuja
 Paragraph 5 amended as: “Student membership shall be open to
students registered in academic institutions. A student member
shall not be required to pay any registration fee or annual
subscription or a reduced fee will apply in the case of student
members as the case may be”
Issue 7: Membership, Rights and Duties
The Amendments on the Draft:
The title: Membership Rights and Benefits was amended to
“Membership Rights, Benefits and Duties”
i.
ii.
Newly added duties include:
To be listed as an accredited member of the evaluation
profession in Nigeria
Members are duty bound to abide by the ethics and standard sets
by the Association
 Item “C” was amended to: “To vote and be voted for into any
position of the Executive Council”
Issue 8: Structure of the Association
Article 8 was newly added to read: “Structure of the Association”
The structure of the Association was defined as:
 National level
 State Level
 Local Government Level
Monitoring & Evaluation Department, National Planning Commission, Abuja
The Agreed Next Steps:
1. Receive feedback on the Name search by Tuesday 24th
September 2013. Responsible Aliyu Ahmed Aminu
2. Development of New Article on the “ NEA Structure”
as highlighted in Article 8 and circulated to other
stakeholders for their input and contributions by
Monday 23rd September 2013. Responsible
Aliyu
Aminu Ahmed
3. Comments on the remaining pages of the draft
constitution (pages 9 – 14) to be submitted by the
drafting committee members and submit before the
Stakeholders meeting in Lagos and Kaduna
4. Re-circulation of the earlier Stakeholder Meeting
draft agenda to discuss responsibilities for
presentations. Responsible George Okechukwu Oji.
5. Re-visiting the issue of holding the earlier proposed
Stakeholder Meeting at Enugu with the UNICEF.
Responsible Dr. Zakari Lawal.
Monitoring & Evaluation Department, National Planning Commission, Abuja