DLW WELCOMES
ALL THE PARTICIPANTS
TO VENDOR MEET 2015
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INTRODUCTION
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DLW procures nearly 7000 items annually.
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100% procurement through E-tendering.
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All tenders are floated On-line on IREPS website.
(www.ireps.gov.in)
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Details of all purchase orders are published on
DLW’s website (www.dlw.indianrailways.gov.in).
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FACILITATION FOR VENDORS
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Helpdesk for vendors – DLW’s website provides
helpdesk numbers to resolve problems of vendors
related to tender matters.
The IREPS website also provides helpdesk numbers to
resolve issues related to procedure for obtaining
digital signature and submission of offers against etendering.
To ensure more transparency and competitiveness,
the concept of reverse auction has been started.
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INFORMATION FOR NEW VENDORS
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All tender documents/drawings are uploaded on
website.
Procedure order for placement of developmental order
is uploaded on DLW’s/IREPSs’ websites.
Read the Eligibility Criteria and other Tender
Conditions carefully and understand them well.
Provide information on all manufacturing and QA
(Quality Assurance) facilities
available with you.
Provide information on your financial capability.
Provide information on your experience in similar
products.
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INFORMATION FOR NEW VENDORS - 2
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Deviations if any, should be indicated at appropriate
place under Deviation Column.
Developmental Orders normally don’t attract LD in
case of delayed supplies. However, unless you supply
against old orders, new orders may not be placed.
Your rates must be competitive for getting a
Developmental Order
Need to have close liaison with Design Deptt/RDSO
until prototype is cleared. Payment will be released
only after prototype clearance and supply as per PO’s
terms
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INFORMATION FOR NEW VENDORS -3
 For
RDSO Controlled Items, prior
clearance from RDSO is required.
 In case of Developmental Tenders,
submission of Earnest Money is a
must.
 There are set procedures for supply,
submission of bills, passing of bills
and getting payment.
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SOME SPECIAL POLICIES
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Facilities to MSE sources as per policy of Govt. of India is
being given. The same can be seen in our uploaded
tender condition.
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Similarly, facilities to domestic manufacturers of electronic
products as per policy of Govt. of India in this regard is
also being ensured and are published on our website.
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No Earnest Money / Security Deposit (Except safety Items)
from approved Vendors. Bulk Quantity Orders on Approved
Vendors.
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NEW SYSTEM IMPROVEMENTS
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New SMS alert system on the completion of various
activities related to PO, Supplies, etc.
Introduction of expeditious bill payment scheme.
Streamlining of internal procedure for expeditious
decision on matters involving statutory variation of
taxes & duties.
Acknowledgment of documents submitted in Depot
towards payment claim etc.
Facility for On- line receipt of requests & despatch of
Road permit to suppliers of other States. Details have
been uploaded on website of DLW.
In future, digitally signed PO will be sent through Email.8
EXPECTATIONS FROM VENDORS
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Ensure submission of offer against tenders in time.
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Provide all information as asked for in tenders along
with offer.
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Must supply as per Production requirements.
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Keep us informed on supply status. Please inform in
advance, if not able to supply in time.
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All supplies to be marked as specified in PO/ tender
document for tracing and linking with orders.
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EXPECTATIONS FROM VENDORS
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Supply of quality materials complying with ordered
specification/drawing.
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Provide necessary inspection certificates and other
documents with supplies.
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Rejected materials must be removed from DLW
premises within specified time limit.
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Timely settlement of warranty issues.
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THANK YOU
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