Review and Approve your Teacher Contract in the Doc e Fill Portal
Welcome to Franklin County Schools!
The following instructions will assist you in accessing the Doc e Fill eForms to review and approve your
Teacher contract for the 2014-2015 School Year.
You have just received a Notification Email from the Human Resources department which contains a link
to the login page for Doc e Fill.
In the event that you encounter the following screen in your browser;
Please follow these steps to bypass this screen and access Doc e Fill:
1. Click the “I Understand the Risks” text:
2. Then click the “Confirm Security Exception” button to access the Doc e Fill login page:
When you click the text “Logon to Doc e Fill” you will be taken to the Franklin County Schools eForms
Portal.
To login for the first time, you will type in the Username field, the prefix of your email address ( the text
preceding the “@” symbol of your email address. example: jdoe would be the username for
jdoe@franklin.k12.ga.us).
Your password will be your username + the last four digits of your social security number.
Your Employee ID will be the last 4 of your social.
When you have logged in for the first time you will be prompted to create a new password.
Once you have logged in you will have a view of the Doc e Fill Splash page and Document Library with
descriptions of all of your available navigation icons.
Clicking the third icon
(inbox) will allow you to view your Contract.
Notice the section beneath the contract. It contains the History of the Contract and buttons for any
choice you decide to make.
You have a set of options that will allow you to “Send/Authorize” the contract. Which means that you
have accepted the contract and all of the details specified within, so PLEASE read completely and
carefully before signing.
If you CHOOSE NOT TO ACCEPT this contract, you may click “Deny”.
You can click “Deny” in these cases:
1. You choose not to accept the offered position from Franklin County Schools.
2. You find any incorrect information within the content of the contract and you would like this
updated before you accept. (Be sure to put your reasons for denying and the changes/updates
to be made in the Comments” box below the buttons.
In either case, you will sign the contract and click the Deny option to send it back to human Resources.
You also have an “Update” button which you can use if you sign the contract, but are not ready to send
at this time. It will retain your signature so that the next time that you login you can simply click “Send”
if you choose to do so.
You also have the “Print Preview” and “Cancel” options.
After reviewing and you decide to accept your contract, you can then click the “Send/Authorize” option
and send your contract on to Human Resources. Before the contract leaves your inbox you will receive
this message:
If you forget to sign and/or date the contract you will receive the following alert:
After you have reviewed your Contract, and if you have signed and clicked “Send/Authorize” to route
the contract back to Human Resources, you can track the contract’s progress in your “Reports” view:
The three options here will allow you to view your contract, but in different statuses as well as when
Archived/Approved by Human Resources at which point you will also be able to print your Contract if
you so choose.
You will be able to scroll through your entire contract and also see the final approval signature from the
Superintendent and sign date. You may choose to print by selecting PRINT from the file menu or by
using the keyboard combination ctrl+p.