Preparing for Testing
April 15-June 15 and June 16-July 31
Joe Dell Brasel, Ed.D.
Principal Consultant
ACT Atlanta Office
joedell.brasel@act.org
Jennifer Stafford, Policy Advisor
Office of Assessment & Accountability
Kentucky Department of Education
jennifer.stafford@education.ky.gov
Agenda
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Testing Windows and Sessions
Responsibilities and Deadlines
Accommodations
Exemptions
Materials
Return Shipping
Prohibited/Acceptable Materials
Online Testing
Grading Scale
Resources
1
Three Sessions
 Three separate EOC sessions
~ Multiple Choice 1 (Paper or Computer)
~ Multiple Choice 2 (Paper or Computer)
~ Constructed Response (Paper)
 Sessions are 45 minutes each
~ Paper sessions are timed by the test
administrator.
~ Computer sessions are timed automatically by
the computer.
2
Testing Sessions
 Paper Testing:
ALL students must be tested at the same time,
in the same content area.
 Computer Testing:
Multiple testing sessions can be utilized in a
single day.
Note: A 10-15 minute break is allowed between
test sessions.
3
Traditional Test Windows/Options
Includes Paper and Computer Testing
 Five EOC test windows per year
~
October 1-November 15
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December 1-January 15
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February 1-March 15
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April 15-June 15
June 16-July 31
 Within each window, schools choose a 10-day window
(consecutive days) to complete the four tests, including
make-up sessions.
 Within the 10-day window, schools choose option of 1 day or
2 consecutive days per content area.
~ Option A (1 Day): 1 day for MC1/MC2 and CR
~ Option B (2 Days): 1 day for MC1/MC2; 1 day for CR
~ May schedule multiple content tests on same day.
Note: MC1 and MC2 must be given in order on the same day.
4
Test Window
Example for Option A
 Testing window
~ April 15-June 15
 Two week window
~ April 16-27
 One day for each subject
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April 16: English II
April 17: Algebra II
April 18: Biology
April 19: U.S. History
*Make-up sessions after the original test date within
April 16-27.
5
Test Window
Example for Option B
 Testing window
~ April 15-June 15
 Two week window
~ April 16-27
 Two days for each subject
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April 16, 17: English II
April 18, 19: Algebra II
April 23, 24: Biology
April 25, 26: U.S. History
*Make-up sessions after the original test date within
April 16-27.
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Feedback from Stakeholders
For the Non-Traditional Setting
 More flexibility needed
 Students in Non-Traditional Settings may finish
at various times throughout the year
 Impossible to test all non-traditional students in
the 10-day window
 Testing should work to support students in
alternative pathways
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Non-Traditional
Test Window/Options
 Five EOC test windows per year
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~
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October 1-November 15
December 1-January 15
February 1-March 15
~ April 15-June 15
~ June 16-July 31
 Within each window, schools choose one day or two
consecutive days per student(s) to complete sessions.
~
Option A (1 Day): 1 day for MC1/MC2 and CR
~
Option B (2 Days): 1 day for MC1/MC2; 1 day for CR
 May schedule multiple content tests on same day.
Note: MC1 and MC2 must be given in order on the same day.
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More Flexible Test Process
for Non-Traditional Settings
 Flexible test process will be used for the
remaining EOC windows in 2011-12.
 The focus is on creating test schedules
for individual students as each student
completes the course.
 WebEx Training, EOC Traditional and
Non-traditional testing, October 31, 2011
KDE Website:
http://www.education.ky.gov/kde/instructional+resources/curriculum+documents+and+resour
ces/kde+-+webex+information+and+resources.htm
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Traditional vs. Non-Traditional?
 High Schools with only Traditional
Courses: Use School’s 10-day window
 Alternative Schools with only NonTraditional Courses: Use State’s
broader window
 Schools with both Traditional and NonTraditional Courses: Use both school’s
10-day and State’s broad window
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Steps for Ordering
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Confirm Unit Usage
Create/Upload Users & Teachers
Create/Upload Students
Create Class Test Rosters
*Finalize Class Rosters
Note: Valuable Resources are located at:
www.act.org/stateservices/kentucky
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Responsibilities
District or School Administrator:
 Conduct Administration Code and Inclusions
Training
 Confirm Unit Usage per school
~ Determine Paper or Computer Testing
~ Estimate Number of Students Testing
– No automatic overage. DAC/BAC should order
additional tests per school.
~ Determine Testing Dates
 Create/Upload Students (i.e. roster)
12
Create and Upload Students
 Quality Core Student Template must be
populated.
 Report in IC to pull all high school students:
Under KY State Reporting -> KDE Reports -> EOC
Assessment.
 Directions
After selecting the school from the menu bar, select Generate Report. When given the
option to Save or Open the file, choose Open.
Save the file with the .xls extension.
 According to ACT, staff must paste the results of the report in the template provided
by ACT before uploading the information.
For questions, please contact Lisa McKinney at (502) 564-2020 or
lisa.mckinney@education.ky.gov
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Responsibilities
 School Administrator:
 Create Class Roster Name:
~ Name by school, class, teacher, and period
– i.e. CCHS, Algebra II, C. Greer, period 5
~ Separate class roster for extended time
 School Administrator or Teacher:
 Finalize Class Rosters
~ Verify all students to be tested are on roster
~ No roster in SDRR at this time
~ Print or save electronic copy to use as a
reference for accountability in SDRR at the end
of school year.
~ Create seating chart
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Before Form Change
Confirm Unit
Usage When
the Test Form
Changes
All end 2012-03-31
During Form Change
After Form Change
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Target Dates
Deadlines for April 15 –June 15
End-of-Course Testing
Begin Testing
the Week of: April 16
Confirm Unit
March 5
Usage
Create/Upload
Users &
Teachers
April 23
April 30
May 7
May 14
May 21
May 28
June 4
June 11
March 5
March 5
March 12
March 19
March 26
April 2
April 9
April 16
Should be Complete
Create/Upload
Students
March 5
March 12 March 19
March 26
April 2
April 9
April 16
April 23
April 30
Create Class
Test Rosters March 12
March 19 March 26
April 2
April 9
April 16
April 23
April 30
May 7
*Finalize
Class Rosters March 19
March 26 April 2
April 9
April 16
April 23
April 30
May 7
May 14
*Finalize Class Rosters must be completed four (4) weeks prior to testing. Other dates are targets for workload management.
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Target Dates
Deadlines for June 16–July 31
End-of-Course Testing
Begin Testing the
Week of:
June 18
Confirm Unit
Usage
April 23
June 25
July 2
July 9
July 16
July 23
July 30
April 30
May 7
May 14
May 21
May 28
June 4
Create/Upload
Users & Teachers
Create/Upload
Students
Should be Complete
May 14
May 21
May 28
June 4
June 11
June 18
Create Class Test
Rosters
May 14
May 21
May 28
June 4
June 11
June 18
June 25
*Finalize Class
Rosters
May 28
June 4
June 11
June 18
June 25
July 2
May 7
May 21
*Finalize Class Rosters must be completed four (4) weeks prior to testing. Other dates are targets for workload management.
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Accommodated Testing
Paper Only
R = Reader
A = Audio
B = Braille
LP = Large Print
Scribe
English 10
Readers Approved - 2011-2012
No Readers - 2012 and beyond
Paper and Computer
Extended Time
Paraphrasing
Manipulative
Prompting/Cueing
Behavior Modification
Interpreter (sign language)
Dictionaries/Thesauri
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Ordering Accommodated
Test Materials
April 15-June 15
Order Accommodated Materials by:
Begin Testing the
Week of:
Accommodations
Order
April 16 April 23 April 30 May 7
May 14
May 21 May 28
June 4
June 11
March 19 March 26 April 2
April 16
April 23
May 7
May 14
April 9
April 30
This includes ordering of reader scripts.
Fax Form to QualityCore Customer Services
Form available at:
http://www.act.org/stateservices/kentucky/accommodations.html
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Ordering Accommodated
Test Materials
June16-July 31
Order Accommodated Materials by:
Begin Testing the Week
of:
June 18
June 25
July 2
July 9
July 16
July 23
July 30
Accommodations Order
May 21
May 28
June 4
June 11
June 18
June 25
July 2
This includes ordering of reader scripts.
Fax Form to QualityCore Customer Services
Form available at:
http://www.act.org/stateservices/kentucky/accommodations.html
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Exemption Types
 Medical Exemption choice requires more
detailed information, including Date of
Diagnosis and Hospitalization. More detailed
descriptions are needed for approval.
 Extraordinary Circumstance (Other
Exemption) choice has open field to enter
information.
 For both types of exemptions, see the
associated Medical Exemption and
Extraordinary Circumstance forms on the
KDE web site and in the Forms section of the
DAC/BAC.
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Exemption Information
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Student identifying information
Name
1. Keep paper form on-file in
SSID
the district.
Grade
2. Enter information
Gender
electronically into SDRR.
DOB
School Name
An Exemption Request is NOT
Test Type
automatically approved.
Exemption Type
Explanation of Medical or Extraordinary issue
Relevant dates
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Receiving/Storing Materials
 Shipment going to DACs will be identified with course
name, school and BAC’s name for easy distribution
 Check shipment contents
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Store
Testing Boxes
SECURELY
– Test Booklets
LOCKED storage
~ Miscellaneous Boxes
– Two Answer Folders (MC1/MC2 and CR)
– Pre-ID Labels
– Reference Sheets--Algebra II
– Test Supervisor’s Manual (MC), Room Supervisor’s Manual
(one per 25 students (MC)), and Constructed Response
Supervisor’s Manual
Discrepancies—
Call
– School Header
(866)764-7228
– Group Header
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Supplemental Order Process
 Email: qualitycoreOM@act.org Quantity
needed per course
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See example below:
MASON COUNTY SCHL DIST
MASON COUNTY HIGH SCHOOL
Biology suborder 8233
10 tests
Eng 10 suborder 8232
4 tests
April 16– April 27
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Seating Chart
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Group Headers
 Two per class, per teacher
~ One for MC1/MC2 and one for CR
 Example: If Ms. Jones has 3 Algebra II classes,
there will be 6 separate Group Headers.
3 MC Group Headers
3 CR Group Headers
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Information for Group Headers
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Completing Group Headers
Test Roster Name (Block B)
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Completing Group Headers
Assignment ID (Block D)
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Pre-ID Labels
 Arrive in Miscellaneous Box(s)
 One per student answer folder
~ MC1/MC2
~ CR
 Errors on label
 Do not edit
 Make corrections online within class roster
 No Label
 Add new students online
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Answer Document and Labels
Affix label to
answer
folder.
Do not bubble
student
information
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Answer Document and No
Label
 Student On Roster:
~ If student is on the roster, click on the name to
locate QualityCore ID. Complete boxes A thru D
on answer document.*
 Student Not On Roster:
~ Add student to roster from User Student List.**
~ Complete boxes A thru D on answer document.
**Student’s name must be gridded on answer document exactly
as shown on roster.
**If units not available, contact DAC to have more units
allocated to your school.
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Answer Document and Not Included
on Student Template
 Student Not Included on Student Template:
Student must be created/uploaded into online
system
~ Create new Student User on Site Administration
page
~ Add student to roster
~ Complete boxes A through D on answer
document.
NOTE: Before testing, each student must have a QualityCore ID and
listed on the roster.
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No label
Bubble student
information
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Return Shipping:
Group Headers
Group Header 2
Group Header 1
CR English 10
MC/MC English 10
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Return Shipping
 Packing
 Envelopes
KDE and ACT
recommend return
shipping from the school.
~ Used Answer Documents (MC1/MC2 and CR)
~ Testing Irregularity Report
– Instructions on pages 12-17 of Test Supervisor’s
Manual
 Boxes
~ Used and unused tests booklets in the boxes
stamped with their course names
~ Unused answer documents and manuals in the
boxes stamped “Miscellaneous”
– Instructions on pages 12-17 of Test Supervisor’s
Manual
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Irregularities
A disturbance or distraction occurs that
could affect one or more students’
scores.
A student becomes ill and discontinues
testing.
A student questions or challenges a test
item.
A student uses unauthorized testing aids.
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Materials
Computer
Pencil/Paper
Prohibited
 Notes
 Foreign language or
English dictionary
Allowed
 Scratch Paper-Please
collect and destroy
securely.
 Calculators
 Reference Sheets
(Algebra II)
Prohibited
 Scratch paper
 Notes
 Foreign language or
English dictionary
Allowed
 Scratch work is to be
done in the test booklet.
 Calculators
 Reference Sheets
(Algebra II)
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Online User’s Guide
 Online User’s Guide or CBT Manual
should be accessed through the secure
online system.
 No support materials will be shipped for
online testing.
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Practice Online Testing
 Coordinate with District Technology
Coordinators to verify workstations are
ready for online testing
 CBT Launch Demo PPT
 QC CBT QuickStart LaunchTest
 Teachers/Students may use the Launch
Demo to practice the system.
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Locating Launch PPT and
Test
www.act.org/stateservices/kentucky
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Resources/Manuals
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Retrieve Codes from System
 Test Control Code
 Vanguard Exit Code
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Student Roster Information
 Retrieve student login information from
Test Roster section of the online system.
 Print out the Student Login page that
contains each student’s QualityCore ID.
 Teacher or Student will input the student’s
information exactly as it is in the online
system.
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QualityCore ID
First Name
Middle Initial (optional)
Last Name
Date of Birth (dropdown menu selection)
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Online Testing
 Student will choose their correct birthdate
from the dropdown menu and accept the
User’s Agreement.
 The student has the option of completing a
tutorial before beginning the test.
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Student Login Page
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Accept User Agreement
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Complete Login
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Choose Correct Test
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Directions
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Directions (continued)
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Test Display
Time Remaining
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Student Prompt After
Answering
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Skipping a Question
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Bookmark a Question
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Reviewing Online Test
Before the student submits a completed
test module, a review page will display.
This page will list all items on the test, the
status of each item (answered,
unanswered, or bookmarked), and how
much time the student has left to review
his/her work.
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Student Review Page
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Take a Break or End the Test
Break
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Test Control Code
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Grading Scale Under Review
EOC
Subject
Test
EOC Scale Score
Link to
CPE-College
Readiness
Benchmark
Course Letter Grade
F
D
C
B
A
U.S.
History
125-135
136-143
144-147
148-152
153-175
148
English II
125-135
136-143
144-149
150-157
158-175
150
Algebra II 125-135
136-140
141-143
144-148
149-175
144
136-144
145-147
148-152
153-175
148
Biology
125-135
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Test Security
 Recent loss of certification for Kentucky educators
emphasizes a serious issue.
 Senate Bill 64 (2012 Kentucky General Assembly)
an Act relating to assessment ethics has been
filed.
 authorize prosecution of violations (a prosecuting
attorney and the Attorney General may investigate
allegations of violations and prosecute violations);
 require the Office of Education Accountability to
periodically review assessment results and
anomalies; and provide for fine upon conviction of not
more than $1,000 and disciplinary action by the
Education Professional Standards Board.
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Resources
 Archived WebEx
http://www.education.ky.gov/KDE/Instructional+Resources/C
urriculum+Documents+and+Resources/KDE++Webex+Information+and+Resources.htm
 How-To Website
http://www.act.org/qualitycore/how.html
 Kentucky QualityCore Website
www.act.org/stateservices/kentucky
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