4400 Route 9 South • Suite 1000 • Freehold, NJ 07728 • www.ETAdventures.com
866-273-2500 • info@ETAdventures.com • Fax: 732-303-9288
GROUP TOUR / PROGRAM AGREEMENT
Today's Date:
Organization:
Phone:
Contact:
Address:
09/19/2014
Confirmation Number:
45621
Boswell High School
817-237-3314/8233
David Kirkley
Email: dkirkley@ems-isd.net
Bailey Boswell, Fort Worth, TX 76179
AGREEMENT
This agreement is between Vagabond Tours, Inc.d/b/a Educational Travel Adventures (ETA) /
Sustainable Horizon (SH) and the above organization. The group organizer (or authorized
representative) must sign and return this “Group Tour/Program Agreement” to confirm
reservations. During online registration participants will be required to complete a Registration
Form, Medical & Liability release, Participant Agreement and agree to our Code of Conduct.
Forms must be completed online at least 45 days prior to departure.
DESTINATION:
Chicago
TRIP DATES:
April 8-13, 2015
ITINERARY & PRICING
Your trip itinerary and prices are listed on the final pages of this document. The suggested
itinerary is tentative and subject to change. All items listed under the “Package Includes” section
are included in your trip price. All items listed under the “Package Does Not Include” section are
not included in your trip price. Any country entry or departure taxes that have not been collected
as part of your airline ticket, and any visa application fees required at your port of entry are not
included. Current volatility and extreme increases in the cost of fuel have made it necessary to
let you know about the possibility of a fuel surcharge. Changes in government taxes and
increases in fuel supplements by our vendors may occur. ETA reserves the right to pass on any
increases in such items to all passengers up to the time of final payment. Thereafter, only newly
imposed governmental taxes can be surcharged. Additionally, if your package includes flights,
there may be a charge to check your baggage that would be paid directly to the airline at check
in.
A minimum number of passengers must travel in order to receive these group rates. If
the group falls below the number of seats guaranteed, a surcharge may apply.
Seat Guarantee: 45 paying passengers per bus
Available Air / Bus Seats: 160
Number of Buses: 3 (Please inquire for specific bus seating capacities)
Tour/Program Agreement
Page 1 of 8
4400 Route 9 South • Suite 1000 • Freehold, NJ 07728 • www.ETAdventures.com
866-273-2500 • info@ETAdventures.com • Fax: 732-303-9288
RESERVATIONS / PAYMENT
A non-refundable deposit of $75 per person is required by 10/01/2014 to reserve a space
Non-refundable installments are due per the following schedule:
November 3rd, 2014
December 1st, 2014
January 1st, 2015
February 2nd, 2015
$180 per person
$180 per person
$180 per person
Final Balance
Rooming List Due Date - 02/08/2015
CANCELLATION:
All deposits and payments are non-refundable. Travel insurance (trip cancellation) is not
included and can be purchased for an additional cost. Trip cancellation insurance enables
individuals to cancel their trip at any time due to a family or medical emergency and receive a
full refund, or cancel for any other reason at least 48 hours prior to departure and receive a 75%
refund. Trip cancellation insurance can be purchased on an individual basis during online
registration and is highly recommended. Travel insurance must be purchased within 15 days of
making the initial deposit.
ETA reserves the right to cancel a program that does not enroll to a minimum level. In such an
occurrence, full refund of payments made will be offered. If ETA determines, for safety
purposes, that it must cancel a program due to political unrest, civil strikes, etc., ETA will do its
best to offer a similar alternative program. If such a comparable program is offered and refused
by the enrolled, ETA is not obligated to refund deposits or final payments for any reason.
ACCOMMODATIONS:
Lodging will be provided in moderate student friendly hotels unless specific accommodations
are specified in your itinerary. If selected, group lodging facilities or host family stays may be
used. At hotels, individuals will be responsible for incidental charges (e.g. phone, room service,
etc.).
RISKS OF TRAVEL ABROAD:
I understand that travel in other nations is not similar to travel within the United States.
Programs outside the United States can involve inconvenience and risk, including, but not
limited to, forces of nature, geographic and climatic conditions, different hygienic standards,
infrastructure problems (including road maintenance, transportation delays and accommodation
conditions), civil unrest, vandalism, crime, political instability and terrorism. Medical services or
facilities may not be readily available or available at all during all or part of a program and, if
available, may not be equal to standards in participant’s home country. I assume all risk of
bodily injury, death, emotional trauma, property damage, inconvenience and/or loss resulting
from negligence or any other acts of any and all persons or entities, however caused, including,
Tour/Program Agreement
Page 2 of 8
4400 Route 9 South • Suite 1000 • Freehold, NJ 07728 • www.ETAdventures.com
866-273-2500 • info@ETAdventures.com • Fax: 732-303-9288
but not limited to, those risks mentioned above. It is my intention fully to assume all of the risks
of travel and participation in the ETA program and to release ETA from any and all liabilities to
the maximum extent permitted by law.
LIABILITY INSURANCE:
ETA will name your organization as an additional insured, on its professional errors and
omissions policy, if requested.
RESPONSIBILITY:
ETA, its officers, directors, shareholders and employees (collectively “Vagabond Tours, Inc.”)
does not own or operate any entity which is to, or does, provide goods or services for your
program including, for example, arrangements for or ownership or control over hotels, houses,
apartments or other lodging facilities, airline, vessel, bus or other transportation companies,
local ground operators, visa processing services, providers or organizers of optional excursions,
food service or entertainment providers, etc. All such persons and entities are independent
contractors. As a result, ETA is not liable for any negligent or willful act or failure to act of any
such person or entity, or of any third party. Without limitation, ETA is not responsible for any
injury, loss, or damage to person or property, death, delay or inconvenience in connection with
the provision of any goods or services occasioned by or resulting from, but not limited to, acts of
God, force majeure, acts of government, acts of war or civil unrest, insurrection or revolt, strikes
or other labor activities, criminal, terrorist or threatened terrorist activities of any kind,
overbooking or downgrading of accommodations, structural or other defective conditions in
hotels, houses, apartments or other lodging facilities (or in any heating, plumbing, electrical or
structural problem therein), mechanical or other failure of airplanes or other means of
transportation or for any failure of an transportation mechanism to arrive or depart timely or
safely, dangers associated with or bites from animals, insects or pests, sanitation problems,
food poisoning, epidemics or the threat thereof, disease, lack of access to or quality of medical
care, difficulty in evacuation in case of a medical or other emergency, or for any other cause
beyond the direct control of ETA.
CODE OF CONDUCT
1. Participants under the age of 21 may not possess or consume alcoholic
beverages.
2. Excessive drinking by adults 21 years or older will not be tolerated and will be
grounds for removal from the program.
3. Participants may not possess or use drugs, or tobacco.
4. Participants may not possess or use weapons such as firearms, fireworks,
knives, etc.
5. Participants will be attentive, respectful, responsive, and courteous to all fellow
program participants, chaperones, Tour Managers/Program Leaders, activity
staff, speakers, etc.
Tour/Program Agreement
Page 3 of 8
4400 Route 9 South • Suite 1000 • Freehold, NJ 07728 • www.ETAdventures.com
866-273-2500 • info@ETAdventures.com • Fax: 732-303-9288
6. Participants will respect the rights and feelings of others at all times.
7. Participants will participate fully in all program activities and will not separate
from the group without permission.
8. During any free time (if applicable) participants will remain in their chaperone
groups, or with at least one other buddy at all times.
9. Participants will handle public and private property respectfully at all times.
10. Participants will, following room check, remain in their assigned
accommodations until the time of the next morning’s first activity.
11. Participants will not leave their accommodations for any reason unless
accompanied by a chaperone.
12. Participants will always travel/sightsee in groups of two or more. No participant
may travel/sightsee by him/herself.
13. Participants will, when sightseeing without the direct supervision of a chaperone
return to the designated gathering point on or before the time indicated by the
Tour Manager/Program Leader.
14. Participants will immediately report to the Program Leader any
activities/statements made by other participants that may endanger the
health/safety of the group.
15. Participants who violate local, state, or federal laws will be immediately turned
over to the appropriate legal authorities for prosecution.
16. Participants will abide by any and all verbal and/or written instructions issued by
the Tour Manager/Program Leader, staff, and chaperones.
Tour/Program Agreement
Page 4 of 8
4400 Route 9 South • Suite 1000 • Freehold, NJ 07728 • www.ETAdventures.com
866-273-2500 • info@ETAdventures.com • Fax: 732-303-9288
TRIP INCLUSIONS, PRICES & ITINERARY
PACKAGE INCLUDES




















Performance at the Field Museum
Bus transportation throughout your tour
Three Nights Hotel accommodations in the Chicago area
Professional tour manager with your group throughout the tour
Breakfast included at the hotel daily
2 Lunches
o Lunch
o Lunch
3 Dinners
o Dinner at the Hard Rock Cafe
o Dinner and a show at Tommy Guns Garage
o Dinner at Bubba Gump Shrimp Company
Visit to Millennium Park
Admission to Skydeck
Free time at the Magnificent Mile
Two hour guided tour - Chicago's Original Gangster Tour
Free time at Navy Pier
Admission to the Shedd Aquarium
Dedicated nightly security guard at the hotel for your group each night
Tickets to a performance of the Chicago Symphony Orchestra
Admission to the Field Museum, including a Meal Voucher for lunch
Journey to the top of the Arch
Dinner and Sightseeing Cruise
One free place in double occupancy for every 45 paying passengers
FREE website where parents and students can register and pay online with no
monthly fees
PRICING
Quad - (Four people in one hotel room with two beds) - $799
Triple - (Three people in one hotel room with two beds) - $835
Double - (Two people in one hotel room with two beds) - $908
Single - (One person in one hotel room with one bed) - $1,124
Tour/Program Agreement
Page 5 of 8
4400 Route 9 South • Suite 1000 • Freehold, NJ 07728 • www.ETAdventures.com
866-273-2500 • info@ETAdventures.com • Fax: 732-303-9288
SUGGESTED ITINERARY
Wednesday - April 8th
You'll begin your drive to the next stop.
You'll depart on the bus for your overnight trip. The bus should arrive 15 minutes prior to this
departure time.
Thursday - April 9th
You will drive into Chicago and make a stop for breakfast (not included on your way)
You will have lunch.
You will meet your tour manager.
You will enjoy free time to explore the Magnificent Mile.
You'll visit Millennium Park, where you'll see the amazing art and architecture including the
reflective Kapoor Sculpture at Cloud Gate, the BP Bridge, the Jay Pritzker Pavilion and more.
You will enjoy a delicious sit-down dinner at Tommy Guns Garage. You'll join “Vito”, “Gloves”,
and the “gangsters” and the “flappers” for non-stop comedy and dangerous fun. You will be
transported back to the 1920’s complete wit da boss’s 1928 Model “A” Ford, Roaring Twenties
music and memorabilia from the Twenties.
You'll begin your drive to the next stop.
You'll arrive at your hotel and check in.
Friday - April 10th
You'll have breakfast.
You'll board your bus and depart the hotel for the day.
For two hours you'll take a guided tour on your bus and... EXPERIENCE...Chicago as it was
during the 1920s and 30s! SEE...the old gangster hot spots and hit spots! HEAR...historically
accurate accounts of the exploits of Capone, Moran, Dillinger and the rest a da boys! FEEL...the
excitement of jazz-age Chicago during the era of Prohibition! ENJOY...a journey into the past as
you cruise the city in search of the old hoodlum haunts, brothels, gambling dens and sites of
gangland shootouts!
You'll visit the Field Museum. It is one of America's premier natural history museums. The
Field's "Live over Time" exhibit now houses "Sue," the largest and most complete
Tyrannosaurus rex ever discovered. You'll also have time for lunch there.
Tour/Program Agreement
Page 6 of 8
4400 Route 9 South • Suite 1000 • Freehold, NJ 07728 • www.ETAdventures.com
866-273-2500 • info@ETAdventures.com • Fax: 732-303-9288
You'll begin your drive to the next stop.
You will have dinner at the Hard Rock Cafe.
You'll begin your drive to the next stop.
You'll see a performance of the Chicago Symphony Orchestra.
You will return to your hotel for the evening.
Saturday - April 11th
You'll have breakfast.
You'll board your bus and depart the hotel for the day.
You will visit the Shedd Aquarium, the largest indoor aquarium in the world, with more than
8,000 aquatic animals.
You will have lunch.
You'll begin your drive to the next stop.
You will enjoy spectacular views spanning up to four states from atop the Chicago Skydeck.
You will explore Navy Pier. Located on the shoreline of Lake Michigan, Navy Pier showcases a
unique collection of restaurants and shops in addition to unequaled recreational and exhibition
facilities - in a setting like no other!
You'll have dinner at the Bubba Gump Shrimp Company at the Navy Pier.
You will return to your hotel for the evening.
Sunday - April 12th
You'll have breakfast.
You'll check out of your rooms and board the bus.
You and your Wind Ensemble will perform at the Field Museum
You'll board your bus and begin the return trip home with a stop in St. Louis where you will still
have some fun in the afternoon.
You'll visit to the Gateway Arch Riverfront and go to the top of the 630-foot-tall Arch. At the
highest point in downtown St. Louis, you’ll experience unforgettable views of the city and the
Mississippi River.
Tour/Program Agreement
Page 7 of 8
4400 Route 9 South • Suite 1000 • Freehold, NJ 07728 • www.ETAdventures.com
866-273-2500 • info@ETAdventures.com • Fax: 732-303-9288
You'll enjoy a delicious buffet dinner while musicians play riverboat style jazz! In addition to a
wonderful dinner, this cruise offers magnificent views of the breathtaking St. Louis skyline by
night.
You will board the bus for your overnight drive making rest stops and meal stops en-route.
Monday - April 13th
You'll begin your drive making a stop for breakfast en-route (not included)
Approximate arrival time at your school.
SIGNATURE & AGREEMENT
The organization understands that participants who do not abide by the above rules may, at the
discretion of the Tour Manager/Program Leader and trip chaperones, be sent home from the
program. Any transportation or lodging expenses incurred as a result will be the responsibility
of the participant.
The signature below indicates that you have read and agree to the above contract terms, Code
of Conduct, trip inclusions, prices and itinerary. No changes to this agreement may be made
without the prior written consent of both parties.
___________________________________________________________
Signature of Company / Organization Representative
Date
___________________________________________________________
Printed Name / Title
Tour/Program Agreement
Page 8 of 8