April 22, 2014
USDA Forest Service, Wood Education and Resource Center
Fiscal Year 2014 Statewide Wood Energy Teams Request for Proposals
USDA-FS-WERC-2014_SWET
OVERVIEW INFORMATION
Catalog of Domestic Assistance Number is 10.674
Program name is Forest Products Lab: Technology Marketing Unit
Important Dates:
April 22, 2014
May 20, 2014
July 15, 2014
August 1, 2014
Issuance of Request for Proposals
Proposal submission deadline
Approximate date for the U.S. Forest Service to notify applicants of results
Approximate date of award
Synopsis of Funding Opportunity:
The U.S. Forest Service is providing leadership and funding on behalf of a USDA multiagency Wood
to Energy Initiative by offering this Request for Proposals to support collaborative statewide wood
energy teams that advance the installation of commercially viable wood energy systems in the public
and private sectors that use woody biomass generated from National Forest System lands and other
land ownerships. Public-private statewide teams are invited to seek funding to support the
development of geographic and/or sector-based clusters of wood energy projects. Activities may
include, but are not limited to, a) workshops and assistance that provide technical, financial, and
environmental information; b) preliminary engineering assessments; and c) community outreach
needed to support development of wood energy projects in the public and private sectors. Only
proposals for work planned in States that have National Forest System lands will be
considered.
Completed electronic applications are due to the Regional Biomass Coordinator designated for
your Forest Service region by 11:59 p.m. on May 20, 2014.
Each submittal must consist of two separate PDF (or Word) files, as follows:
1. Proposal narrative and appendices (SWET Application Part 1 & Part 2, and Appendices)
2. Financial forms (SWET Application Part 3)
For more details, visit http://www.na.fs.fed.us/werc/ and click on the link to the 2014 Statewide
Wood Energy Teams Program.
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April 22, 2014
USDA Forest Service, Wood Education and Resource Center
Fiscal Year 2014 Statewide Wood Energy Teams Request for Proposals
USDA-FS-WERC-2014_SWET
I. FUNDING OPPORTUNITY
A. Description
The U.S. Forest Service is accepting proposals for projects that establish statewide wood
energy teams. The purpose of the Request for Proposals is to address the following:
 Goals of Public Law 110-234, Food, Conservation, and Energy Act of 2008, Rural
Revitalization Technologies (7 U.S.C. 6601);
 Consolidated Appropriations Act of 2014; and
 The nationwide challenge of disposing of woody residues from hazardous fuels
treatments, other forest management treatments, and manufacturing residuals while
expanding renewable energy opportunities in rural areas and markets for ecosystem
restoration projects.
The goals of the program are to:
 Promote commercially proven wood energy systems that use woody biomass from
National Forest System lands.
 Expand markets that convert woody biomass into energy to support wildfire mitigation,
forest restoration, and other forest management goals. Market expansion may include the
development of a woody biomass fuel supply, such as fuel pellets and other modified
wood fuel products.
 Develop a systematic approach to installing wood energy systems that will support
clusters of projects or larger projects that improve the viability of businesses that harvest,
process, and deliver wood fuels.
 Support the development or expansion of statewide wood energy teams that provide
technical, financial, and environmental information required for developing wood energy
projects to reduce the use of fossil fuels, including, but not limited to:
o Prefeasibility and preliminary engineering assessments.
o Education and outreach to support the installation of commercially available wood
energy systems in the public and private sectors.
o Innovative approaches to managing and financing wood energy project development.
B. Award Information
Total funding anticipated for awards is $1.7 million for Fiscal Year 2014 Statewide Wood
Energy Teams. The award type is a cooperative agreement. Forest Service funding for
individual Cooperative Agreements cannot exceed $250,000. No legal obligation on the part
of the Federal government will be incurred until appropriated funds are available and
committed in writing through a cooperative agreement award letter issued by a Forest Service
grant officer to a successful applicant. Cooperative Agreements exist for 3 to 5 years from the
date of award. Written performance reports and financial reports are required and will be
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April 22, 2014
submitted to the appropriate office as described in the final Cooperative Agreement. Ten
percent of funding will be held by the administrator of the Cooperative Agreement until
reporting is completed and approved. Cooperative Agreements require Forest Service
personnel to have substantial involvement in projects. If your proposal is awarded, the
anticipated start date will be around August 1, 2014.
II. ELIGIBILITY INFORMATION
A. Eligible Applicants
Eligible applicants are State, local, and Tribal governments; nonprofit organizations; or
public utilities districts. Applicants may be either or both the fiscal and administrative agent
for the funding.
B. Cost Sharing/Matching
Applicants must demonstrate at least a 1:1 non-Federal match of the amount received through
the Cooperative Agreement. The match amount can be either cash or in-kind contributions.
For example, if the Forest Service provides $250,000 through the Cooperative Agreement,
$200,000 could be provided in cash and $50,000 could be provided by in-kind contributions
from non-Federal partners. In-kind salary contributions from Federal partners in the statewide
teams do not qualify as match.
The match must be met by eligible and allowable costs and is subject to match provisions in
Federal regulations. For information about Federal assistance regulations for State, local, and
Tribal governments as well as nonprofit organizations, go to
http://www.whitehouse.gov/omb/circulars_default. State, local and Tribal government cost
principles are located in OMB Circular A-87 and non-profit cost principles are located in
OMB Circular A-122. Uniform Administrative Requirements are included in OMB Circulars
A-102 and A-110. In addition, applicants can use the budget detail worksheet located at
http://www.na.fs.fed.us/fap/budgetdetailtemplate.shtm as a guide to determine project costs.
III. ADDRESS AND SUBMISSION INFORMATION
A. Address to Request Application Package
This announcement contains all narrative instructions to complete an application package and
includes Web links to required financial forms. In addition, this information and related Web
links can be viewed and downloaded by visiting http://www.na.fs.fed.us/werc/ and clicking
on the link to the 2014 Statewide Wood Energy Teams Program.
Hard copies are available upon request by contacting the appropriate Forest Service Regional
Biomass Coordinator listed in the AGENCY CONTACTS section on page 12 or by
contacting WERC:
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April 22, 2014
U.S. Forest Service
Wood Education and Resource Center
301 Hardwood Lane
Princeton, WV 24740
Phone: (304) 487–1510; FAX: (304) 487–6661
E-mail address: werc@fs.fed.us
B. Content and Form of Application Submission
The proposal package must include all of the materials listed below (see SWET Grant
Application on pages 13-19):
1. Statewide Wood Energy Teams Project Application, Part 1: Cooperator Contact
Information
2. Statewide Wood Energy Teams Project Application, Part 2: Narrative Proposal and
Program of Work, including Appendices
Requirements for the Narrative Proposal (Application Part 2) include the following:
a. Proposals should be formatted to print on 8½- by 11-inch plain paper with at least
½-inch margins.
b. A “page” is one side of a single-spaced, typed page.
c. Use an 11-point font or larger.
d. Submit all parts of the application at one time. Do not submit letters of commitment
or appendices separately.
e. No proposals will be accepted by facsimile machine or hard copy.
f. Each submittal must consist of two separate PDF (or Word) files, as follows:
1. Narrative proposal and appendices (SWET Application Part 1 & Part 2, and
Appendices)
2. Financial forms (SWET Application Part 3)
g. A maximum of 11 pages per proposal for Application Part 2, Sections E thru I will be
accepted. A summary of this information includes:
1. Qualifications and Summary Portfolio of Team Members (1.5 pages)
 Include each team member’s name, affiliation, and years of experience in
wood energy, including combustion technology, wood sourcing, financing,
and community outreach.
 Describe outreach to underserved communities or what has been done to
incorporate participation from underserved communities.
 Include a description of prior working relationships and accomplishments as a
team, including Memoranda of Understanding, charters, or other formal
agreements.
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April 22, 2014
2. Project Narrative (3.5 pages)
 Describe how the team will be managed and which individuals will fill which
roles.
 Describe the team’s experience leveraging funds and its plan to leverage
funds to support the team’s operation and achieve the required 1:1 match.
 Describe methods for selecting areas of focus (e.g. geographic clusters,
sector-based clusters, or larger projects to be targeted), including benefits
regarding potential economies of scale and increased use of woody biomass.
 Describe methods for solicitation and selection of projects.
 Include the proposed geographic area where the team will work and the
number of years requested for the cooperative agreement.
3. Program of Work (3.5 pages)
 Describe statement of need and specific goals and objectives.
 Describe projected accomplishments and deliverables, including estimated
number of systems planned, under construction, and installed.
 Describe communication and outreach activities that create social acceptance
in communities where projects are targeted.
 Describe the monitoring plan, including annual and final reports provided to
the agreement administrator, which will include summaries of community
outreach activities, preliminary assessments, resource inventories, success
stories, etc.
 Describe timeframe for activities described.
4. Budget Summary and Justification in Support of SF–424A (2 pages)
 Address proposed expenditures in relation to the proposed program of work.
 Include cash and in-kind match, other Federal funds, staff time that may help
accomplish the program of work, and fee structure for fee-for-services work,
if planned.
5. Project Outcomes, Annual Progress Reports, and Final Reports (0.5 pages)
 List anticipated project outcomes and accomplishments, as well as desired
results.
 Describe the types of reports, documents, and success stories that will be
provided at the end of the project to be posted to the WERC Statewide Wood
Energy Team Web site.
 Annual progress reports are required on an annual calendar-year basis. The
reports will provide an overview of accomplishments of the goals and
objectives described in the approved cooperative agreement narrative.
 A detailed final progress report is required and should include the following
items:
o Final Summary Report – A brief overview of accomplishments of the
goals and objectives described in the approved cooperative agreement
narrative.
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April 22, 2014
o Final Accomplishment Report – Includes various assessments, reports,
case studies, and related documents that resulted from project activities.
Requirements for the appendices (Application Part 2) include the following:
a. Letters of Commitment from Team Members or Institutions: Include letters of
commitment in an appendix; these are intended to display willingness to participate
on the wood energy team. These letters need to include commitments of cash or inkind services from all those listed in the SF–424 and SF–424A. Limit each letter of
support to one page in length.
b. Documentation of Team Member or Institution Experience with Wood Energy:
Provide additional information about team member or institutional experience with
wood energy in this appendix.
c. Documentation of Formal Agreements, Charters, etc. (optional): Provide any written
formal organizational framework that will guide the operation of the team such as
Memoranda of Understanding, State incorporation papers, or other instruments that
establish the capacity and ability of the team to function and manage its actions.
d. Federal Funds: List all other Federal funds received for this wood energy team
within the last 3 years; include agency name, program name, and dollar amount.
3. Statewide Wood Energy Teams Project Application, Part 3: Required Financial
Forms, which include:
a. SF–424: Application for Federal Assistance
b. SF–424A: Budget Information for Non-Construction Programs
c. SF–424B: Assurances for Non-Construction Programs
d. AD–1047: Certification Regarding Debarment and Suspension
e. AD–1049: Certification Regarding Drug-Free Workplace (or AD–1052 for States and
State agencies)
f. AD–3030: Representations Regarding Felony Conviction and Tax Delinquent Status
for Corporation Applicants
g. FS–1500–35: Certificate Regarding Lobbying Activities
Final reports will be added to the WERC Statewide Wood Energy Team Web site.
Documentation exceeding the designated page limit requirements for any given section will
not be considered.
Frequently asked questions and their answers will be available online at
www.na.fs.fed.us/werc/ under the link to the 2014 Statewide Wood Energy Teams Program.
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April 22, 2014
C. Pre-Proposal/Application Assistance and Communications
Direct questions regarding this Request for Proposals to the appropriate Forest Service
Regional Biomass Coordinator listed in the AGENCY CONTACTS section on page 12. Your
Forest Service Region is generally determined by the State where the majority of the
proposed work will be conducted under the grant. In a few instances, two Forest Service
regions may exist in one State. Forest Service regions can be located at
http://www.fs.fed.us/maps/products/guide-national-forests09.pdf. Consult with the respective
Forest Service Regional Biomass Coordinator if you are not certain which Region would
apply. Frequently asked questions and answers will be posted at
http://www.na.fs.fed.us/werc/ under the 2014 Statewide Wood Energy Teams Program.
D. Submission Dates and Times
Applications must be submitted electronically to the individual e-mail address for the
respective Forest Service Regional Biomass Coordinator listed in the AGENCY
CONTACTS section on page 12 of this announcement by 11:59 pm on May 20, 2014.
NO EXCEPTIONS. Paper submittals will not be accepted. If submitted through
www.grants.gov, the application must be submitted by 11:59 pm on May 20, 2014.
E. Intergovernmental Review
Not applicable.
F. Funding Restrictions
To develop an application and budget consistent with Forest Service grants and agreements
requirements, use the guidelines at http://www.na.fs.fed.us/fap/budgetdetailtemplate.shtm.
G. Other Submission Requirements (Application Requirements):
This program requires that teams have had prior working experience or demonstrate capacity
to form and develop effective working teams immediately upon award of funding. The
following are key elements that applicants will need to include in their application
submission:
1. Applicants must include a list of team members; the agencies, organizations, businesses,
or interests that each team member represents; and why this particular team composition
will enable successful implementation of the proposed work plan. Evidence of outreach
or description of what has been done to date to incorporate participation from
underserved communities must be described. Letters of commitment from individual
members or institutions to participate as part of the team should be included in an
appendix.
2. Applicants must explain how and why the team was begun and its accomplishments to
date. Applicants must describe team management structure and which individuals fill
which roles. Proposed teams should describe prior working relationships and
accomplishments as a team or demonstrate their capacity to function as an effective team.
If a formal strategic or organizational plan exists, then a summary of it can be included in
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April 22, 2014
the appendix. In addition, there should be evidence of prior ability to leverage resources
and/or a clear plan with experienced individuals assigned that will carry out the team’s
plan to leverage resources, sufficient at minimum for the 1:1 match requirement.
3. Applicants must include the geographic scope of the team’s work. Only proposals for
work planned in States that have National Forest System lands will be considered. Most
teams will operate statewide. However, if a substate-level team is proposed, the applicant
must explain and justify the importance of operating at a smaller geographic scale. Only
one team per State will be funded. Proposals that focus most of their work in the
following States will not be considered because they have already received substantial
SWET funding: Alaska, California, Idaho, Minnesota, and New Hampshire.
Multistate proposals will be considered. An applicant can submit individual proposals for
multiple States, but must have letters of support from officials in each State.
4. Applicants must include a proposed program of work for the life of the agreement, which
could be for a period of 3 to 5 years. The program of work will include a statement of
need and specific goals and/or objectives that articulate how the team plans to accomplish
the installation of clusters of wood energy projects or larger projects. Geographic and/or
sector-based clusters (e.g. hospitals, prisons, inmate conservation camps, school
campuses, poultry houses) should leverage similarities and needs of multiple projects to
improve economies of scale and expand wood energy. The program of work must include
expected timeframes and methods for identifying target areas, outreach to accomplish
installations, engineering assessments, financing, sustainability issues, and other tasks as
appropriate. This section should also identify potential challenges and uncertainties that
could have a significant impact on the program of work.
5. Applicants will estimate the number of wood energy systems planned, under
construction, and installed for each year and the total length of the agreement period.
Systems should be commercially available with a track record of successful operation,
not experimental or demonstration systems. If the team has been functioning and has
some projects in process, it is appropriate to show how this agreement will facilitate
completion of these projects and provide a list of the projects already underway.
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April 22, 2014
IV. APPLICATION REVIEW INFORMATION
A. Evaluation Criteria
Reviewers will assign points to each proposal based on its ability to meet the following
criteria. Each proposal can earn a maximum of 100 total points.
Evaluation Criteria
Maximum Points
1
1. Alignment with State Wood Energy Team Goals
Identified in the Funding Opportunity Description
20
2. Knowledge and Skills of Team Members and
Composition of Team
20
3. Team Management and Leveraged Resources
20
4. Program of Work, Budget, and Projected
Accomplishments
20
5. Communication; Outreach; and Methodology for
Announcing, Selecting, and Providing Project
Assistance
10
6. Geographic and/or Sector-Based Project Clusters
10
Total points:
100
45
For detailed evaluation criteria descriptions, go to www.na.fs.fed.us/werc, 2014 Statewide
Wood Energy Teams Program, Evaluation Criteria descriptions.
B. Review and Selection Process
Applications will be evaluated against the criteria listed above. All applications will be
screened to ensure compliance with the administrative requirements as set forth in this
Request for Proposals. Applications not following the directions for submission will be
disqualified without appeal. Directions can be found at http://www.na.fs.fed.us/werc/ under
the 2014 Statewide Wood Energy Teams Program.
Applicants are encouraged to consult with the appropriate Forest Service Regional Biomass
Coordinator to develop proposals. The nationwide competition will consist of a technical
review of the proposed projects by Federal experts or their designees. Panel reviewers
independently evaluate each proposal for merit and assign a score using the criteria listed
above. Selected proposals will be submitted to the Forest Service national leadership, who
will make the final decision on the selected proposals.
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April 22, 2014
C. Anticipated Announcement and Award Date
April 22, 2014
Issuance of Request for Proposals
May 20, 2014
Proposal submission deadline
July 15, 2014
Approximate date for U.S. Forest Service to notify applicants of results
August 1, 2014
Approximate date of award
V. AWARD ADMINISTRATION INFORMATION
A. Award Notices
It is expected that applicants will be notified about funding decisions on or around July 15,
2014 by e-mail or U.S. Postal Service. Successful applicants will receive notification from
the appropriate Forest Service Grants and Agreements Office.
B. Administrative and National Policy Requirements Financial Checklist
This checklist will help in the smooth processing of your proposal, if it is selected for
funding.
1. Do you have a recently dated copy of your IRS nonprofit/for-profit tax status? If you
are a first-time applicant, you will be required to provide a copy.
2. Are you registered in the System for Award Management (formerly Central
Contracting Registration)? If you are not currently registered, or are unsure of your
current expiration date, please go to www.sam.gov.
3. Dun & Bradstreet (DUNS) Number
a. Do you have a DUNS number that identifies your organization as listed on your
application, or do you "share" this number with other parts of a larger organization?
b. Do you have more than one DUNS number? If so, please use the DUNS number that
matches the Employer Identification Number (EIN) assigned by the IRS.
4. Employer Identification Number (EIN)
a. Do you have an EIN that is specifically assigned to your organization, or do you
"share" this number with other parts of a larger organization?
b. Do you have more than one EIN number? If so, please provide the one EIN number
that matches the IRS letter required in Part 1 of this section showing your current
nonprofit or for-profit tax status.
5. Indirect Costs
a. Do you have a Negotiated Indirect Cost Rate Agreement (NICRA) with your
cognizant agency if you intend to show indirect costs for reimbursement with Federal
funds or as a component of your match?
b. If not, you will have to obtain a NICRA from your cognizant agency no later than 3
months after the effective date of the award.
C. Reporting
Annual financial reports, annual progress reports, and a detailed final report will be required
as a condition of this award. This information will be outlined in the official award letter
provided to successful applicants.
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April 22, 2014
Additional Information Pertaining to Annual Progress Reports and Final Report
Requirements
1. Annual progress reports are required on a calendar basis. The reports will provide an
overview of progress and accomplishments by goals and objectives included in the
approved Cooperative Agreement narrative.
2. A detailed final progress report is required and will include the following items:
a. Final Summary Report: A brief overview of accomplishments by goals and objectives
included in the approved Cooperative Agreement narrative.
b. Final Accomplishment Report: Includes various assessments, reports, case studies,
and related documents that resulted from the project’s activities.
D. Agency Contacts
For questions regarding this Request for Proposals or administrative regulations, contact your
respective U.S. Forest Service Regional Biomass Coordinator listed on page 12.
Applications must be submitted to the respective Forest Service Regional Coordinator
preferably via e-mail or through www.grants.gov. These coordinators will be the point of
contact for application submittals and final awards.
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April 22, 2014
Forest Service Region 1
Forest Service Region 2
(MT, ND, Northern ID, & Northwestern SD)
ATTN: Angela Farr
USDA Forest Service
Northern Region (R1)
Federal Building
200 East Broadway
Missoula, MT 59807
afarr@fs.fed.us
(406) 329-3521
(CO, KS, NE, SD, & WY)
ATTN: Mike Eckhoff
USDA Forest Service
Rocky Mountain Region (R2)
740 Simms St
Golden, CO 80401-4702
mike.eckhoff@colostate.edu
(970) 219-2140
Forest Service Region 3
Forest Service Region 4
(AZ & NM)
ATTN: Dennis Dwyer
USDA Forest Service
Southwestern Region (R3)
333 Broadway Blvd, SE
Albuquerque, NM 87102
ddwyer@fs.fed.us
(505) 842-3480
(Southern ID, NV, UT, & Western WY)
ATTN: Scott Bell
USDA Forest Service
Intermountain Region (R4)
Federal Building
324 25th St
Ogden, UT 84401
sbell@fs.fed.us
(801) 625-5259
Forest Service Region 5
Forest Service Region 6
(CA, HI, Guam, and Trust Territories of the
Pacific Islands)
ATTN: Larry Swan
USDA Forest Service
Pacific Southwest Region (R5)
1323 Club Drive
Vallejo, CA 95492-1110
lswan01@fs.fed.us
(707) 562-8917
(OR & WA)
ATTN: Ron Saranich
USDA Forest Service
Pacific Northwest Region (R6)
1220 SW 3rd Ave
Portland, OR 97204
rsaranich@fs.fed.us
(503) 808-2346
Forest Service Region 8
Forest Service Region 9/Northeastern Area
(AL, AR, FL, GA, KY, LA, MS, NC, OK, SC,
TN, TX, VA, Virgin Islands, & Puerto Rico)
ATTN: Dan Len
USDA Forest Service
Southern Region (R8)
1720 Peachtree Rd NW
Atlanta, GA 30309
dlen@fs.fed.us
(404) 347-4034
(CT, DL, IL, IN, IA, ME, MD, MA, MI, MN, MO,
NH, NJ, NY, OH, PA, RI, VT, WV, WI)
ATTN: Lew McCreery
USDA Forest Service
Northeastern Area – S&PF
180 Canfield St
Morgantown, WV 26505
lmccreery@fs.fed.us
(304) 285-1538
Forest Service Region 10
(Alaska)
ATTN: Daniel Parrent
USDA Forest Service
Alaska Region (R10)
161 East 1st Avenue, Door 8
Anchorage, AK 99501
djparrent@fs.fed.us
(907) 743-9467
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April 22, 2014
Statewide Wood Energy Teams (SWET) Project Application
SWET Project Application, Part 1: Cooperator Contact Information
SWET Project Application, Part 2: Narrative Proposal and Program of Work
SWET Project Application, Part 3: Required Financial Forms
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April 22, 2014
Statewide Wood Energy Teams
Project Application – Part 1:
Cooperator Contact Information (FY2014)
APPLICANT LOCATION State:
WERC USE ONLY
Proposal Number:
City:
County:
COOPERATIVE AGREEMENT AND PROJECT INFORMATION
Cooperative Agreement Applicant  Name of person officially responsible for cooperative agreement
and funding requirements
Name:
Phone:
Fax:
Title:
Organization/Company:
Bureau/Division:
Section/Program:
Street Address:
P.O. Box:
City:
State:
E-mail Address:
Zip:
Web Site:
Key Project Contact  Responsible for management/coordination of the project; if named above,
check here  ☐
Name:
Phone:
Fax:
State:
Zip:
Title:
Organization/Company:
Bureau/Division:
Section/Program:
Street Address:
P.O. Box:
City:
E-mail Address:
Web Site:
COOPERATIVE FUNDING AND PROJECT COST
Cooperator Funding: $
Requested U.S. Forest Service Funding: $
Funding Ratio (Cooperator: U.S. Forest Service): ( : )
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Total Cost: $
April 22, 2014
Statewide Wood Energy Teams Project Application – Part 2:
Narrative Proposal and Program of Work
Application Guidelines for Fiscal Year 2014
A. Project Title: (Specific name of the project)
B. Length of Project: (Maximum length is 5 years)
C. Costs: (Estimated overall project costs – include both Forest Service funds requested and
cooperator match. Show costs for each year for the length of the project.)
D. Abstract: (Provide a brief description of the project. Please be concise and clear. If the
project is funded, the abstract will be posted on the WERC Web site.)
E. Qualifications and Summary Portfolio of Team Members (1.5 pages)
 Include each team member’s name, affiliation, and years of experience in wood energy,
including combustion technology, wood sourcing, financing, and community outreach.
 Describe outreach to underserved communities or what has been done to incorporate
participation from underserved communities.
 Include a description of prior working relationships and accomplishments as a team,
including Memoranda of Understanding, charters, or other formal agreements.
F. Project Narrative (3.5 pages)
 Describe how the team will be managed and which individuals will fill which roles.
 Describe the team’s experience leveraging funds and its plan to leverage funds to support
the team’s operation and achieve the required 1:1 match.
 Describe methods for selecting areas of focus (e.g. geographic clusters, sector-based
clusters, or larger projects to be targeted), including benefits regarding potential
economies of scale and increased use of woody biomass.
 Describe methods for solicitation and selection of projects.
 Include the proposed geographic area where the team will work and the number of years
requested for the cooperative agreement.
G. Program of Work (3.5 pages)
 Describe the statement of need and specific goals and objectives, including potential use
of woody biomass from National Forest System lands.
 Describe projected accomplishments and deliverables, including estimated number of
wood energy systems planned, under construction, and installed.
 Describe communication and outreach activities that create social acceptance in
communities where projects are targeted.
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April 22, 2014


Describe the monitoring plan, including annual and final reports provided to the
agreement administrator, which will include summaries of community outreach activities,
preliminary assessments, resource inventories, and success stories, among others.
Describe the timeframe for activities described.
H. Project Outcomes, Annual Progress Reports, and Final Reports (.5 pages)
 List anticipated project outcomes and accomplishments as well as desired results.

Describe the types of reports, documents, and success stories that will be provided at the
end of the project for posting on the WERC Statewide Wood Energy Team Web site.

Annual progress reports are required on a calendar basis. The reports will provide an
overview of progress and accomplishments by goals and objectives included in the
approved Cooperative Agreement narrative.

A detailed final progress report is required and will include the following items:
o Final Summary Report: A brief overview of accomplishments by goals and objectives
included in the approved Cooperative Agreement narrative.
o Final Accomplishment Report: Includes various assessments, reports, case studies,
and related documents that resulted from the project’s activities.
Ten percent of funding will be held by the administrator of the Cooperative Agreement until
reporting is completed and approved. Final reports will be added to the Wood Education and
Resource Center’s Statewide Wood Energy Teams Web site.
Questions about the final report should be directed to Ed Cesa at (304) 285–1530 or
ecesa@fs.fed.us.
I. Budget Summary and Justification in Support of SF–424A (2 pages):
 Address proposed expenditures in relation to the proposed program of work.
 Include cash and in-kind match, other Federal funds, staff time that may help accomplish
the program of work, and fee structure for fee-for-services work, if planned.
Please complete the budget table on page 17. The budget should support the narrative
statements and reflect needed costs. A budget detail worksheet that can be used as a guide is
located at http://www.na.fs.fed.us/fap/budgetdetailtemplate.shtm. All U.S. Forest Service
funds received must be matched with non-Federal dollars on a 1:1 basis. The match needs to
be within the cooperative agreement timeframe. Proposals selected for funding should begin
around August 1, 2014. Forest Service funds cannot be used for construction.
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April 22, 2014
a. Budget Table
Categories
I
Forest Service
Share
II
Cooperator’s
Share
III
Total
1. Personnel
2. Fringe benefits
3. Travel
4. Equipment
5. Supplies/Materials
6. Contractual (identify below)
7. Construction
Not Applicable
8. Other (identify below)
9. Direct charges
10. Indirect charges
11. Total
12. Percentage of Total
Instructions for the Budget Table:
1. Lines 1-8: Enter the dollar amount for each item.
2. Lines 6 and 8: Provide details below.
3. Line 9: Sum of 1 – 8.
4. Line 10: Enter charges not directly attributable to accomplishing the project, such as
overhead. You are encouraged to keep the Forest Service share of indirect charges to a
minimum.
5. Line 12: Use the total in Line 11, Column III to determine the percentage of each share.
Explanation and details for Category 6 (Contractual):
Explanation and details for Category 8 (Other):
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April 22, 2014
b. Cooperator Contributions Table (not including U.S. Forest Service contributions)
Cooperator
Cash
Materials
In-Kind
Services
Total
Totals
Instructions for the Cooperator Contributions Table:
1. Excluding U.S. Forest Service contributions, identify the value of all other cooperator
contributions.
2. Please value in-kind contributions and materials at reasonable and acceptable rates.
J. Include the following information in the appendices:
1. Letters of Commitment from Team Members or Institutions: Include letters of
commitment in an appendix; these are intended to display willingness to participate on
the wood energy team. These letters need to include commitments of cash or in-kind
services from all those listed in the SF–424 and SF–424A. Limit each letter of support to
one page in length.
2. Documentation of Team Member or Institution Experience with Wood Energy: Provide
additional information about team member or institutional experience with wood energy
in this appendix.
3. Documentation of Formal Agreements, Charters, etc. (optional): Provide any written
formal organizational framework that will guide the operation of the team such as
Memoranda of Understanding, State incorporation papers, or other instruments that
establish the capacity and ability of the team to function and manage its actions.
4. Federal Funds: List all other Federal funds received for this wood energy team within the
last 3 years; include agency name, program name, and dollar amount.
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April 22, 2014
Statewide Wood Energy Teams Project Application – Part 3:
Required Financial Forms
Guidelines for Fiscal Year 2014
Application for Federal Assistance
The following forms need to be completed and submitted with your proposal:
1. SF–424: Application for Federal Assistance
2. SF–424A: Budget Information for Non-Construction Programs
3. SF–424B: Assurances for Non-Construction Programs
4. AD–1047: Certification Regarding Debarment and Suspension
5. AD–1049: Certification Regarding Drug-Free Workplace (or AD–1052 for States and State
agencies)
6. AD–3030: Representations Regarding Felony Conviction and Tax Delinquent Status for
Corporation Applicants
7. FS–1500–35: Certificate Regarding Lobbying Activities
These forms can be viewed at and downloaded from the following Web site:
http://www.na.fs.fed.us/fap/fap_forms.shtm.
Items to note when completing the SF–424 and SF–424A:
1. Catalog of Domestic Assistance number is 10.674
2. Program name is Forest Products Lab: Technology Marketing Unit
3. Anticipated project start date should be around August 1, 2014
Please Note: If your proposal is funded, you must obtain a DUNS number from Dun & Bradstreet,
and then register your organization at the System for Award Management Web site: www.sam.gov
(formerly Central Contracting Registration). To verify that your organization has a DUNS number, or
to take steps needed to obtain one, you may call the dedicated toll-free DUNS number request line at
(866) 705–5711, or go to http://www.dunandbradstreet.com. When you submit your application
through www.grants.gov, these items need to be completed before your application can be
successfully submitted.
Each submittal must consist of two separate PDF (or Word) files, as follows:
1. Proposal narrative and appendices (SWET Application Part 1 & Part 2, and
Appendices)
2. Financial forms (SWET Application Part 3)
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