INNOVATION PARTNERSHIP PROGRAMME FULL PROPOSAL APPLICATION FORM – IP 2016 XXXX Section 1 - Consortium Details ................................................................................ 2 Section 2 - Project Summary .................................................................................. 3 Section 3 - Heads of Agreement .............................................................................. 4 Section 4 - Academic Profile .................................................................................... 8 Section 5 - Project Work Plan ................................................................................ 10 Section 6 - Project Cost Details ............................................................................. 16 Section 7 - Grant History of the Principal Investigator .............................................. 22 Section 8 - Company Agreement ........................................................................... 23 Section 9 - Equipment / Materials Quotations .......................................................... 20 Correspondence & Submission .............................................................................. 25 The Enterprise Ireland Innovation Partnership Programme is co-funded by the European Regional Development Fund (ERDF) under Ireland’s European Structural and Investment Funds Programmes 2014-2020. Page 1 of 25 Section 1 - Consortium Details Project Title: Title Here Date Of Commencement Of Project: Duration of Project X months (max 24) Consortium Details: Official Company Name: Companies Registration Office (CRO) Number (check >>): Address: Principal Contact: Department: Telephone: Mobile: e-mail: Cash Contribution In-Kind Contribution Cost Category Personnel Equipment Materials Travel (Domestic) Travel (Int’l) Other Costs Total Grant requested Percentage Grant Rate: X% Lead Company: EI Contribution € % Project Code: IP 2016 XXXX Lead Institution: Total Company Contribution Cash In-Kind € % € % Total € 100% When completing the table above please refer to the table below which shows the cash and in-kind contributions required from the COMPANY. PLEASE CHECK THAT YOUR FIGURES/TOTALS ARE ACCURATE AND COMPLY WITH THE COMPANY CONTRIBUTION PERCENTAGES SHOWN BELOW BEFORE SUBMITTING. Company Size Type of Research Small Company Medium Company Large Company Industrial Collaborative Research 20% cash 20% cash plus 5% cash/in-kind 20% cash plus 15% cash/in-kind Experimental Collaborative Development 20% cash plus 20% cash/in-kind 20% cash plus 30% cash/in-kind 20% cash plus 40% cash/in-kind Source: IPP Funding Guidelines 2016 available at www.enterprise-ireland.com/ipp Page 2 of 25 Section 2 - Project Summary Background Briefly outline how this proposal came about. Problem / Opportunity Briefly define the problem/opportunity the project seeks to address. Solution / Product Briefly describe what the team hope to produce from the partnership. Novelty Define the novel aspects of the work to be undertaken. Project Objectives List the project objectives in the order they are expected to be realised. Potential Risks Outline what risks to the project have been identified by the team. Describe how these risks will be managed. Execution Plan Describe how the technology will transition from the college to the company. Outline what integration activities are planned. Potential Company Benefit(s) This section should be completed in consultation with the company partner. Describe (in 2 or 3 bullet points) what potential benefits could be realised by the company partner should the project be completed successfully e.g. new product, new customer, competitive advantage, efficiency/cost saving. Agency Support The Company is a client of: IDA Ireland Údarás na Gaeltachta Enterprise Ireland Local Enterprise Office(LEO) Name of Agency Contact: Has the company informed their assigned agency contact that they wish to apply for funding support through the Innovation Partnership Programme? Page 3 of 25 Yes No Section 3 - Heads of Agreement As part of the application process for Innovation Partnership funding, the collaborating parties must submit a signed Intellectual Property Heads of Agreement using the template below. This Heads of Agreement outlines the principal rights and obligations of each party in respect of Project Intellectual Property and also forms the basis for negotiating a collaborative research agreement between the parties. HEADS OF AGREEMENT DATED [●] 2016 SETTING OUT THE PRINCIPAL IP TERMS OF THE COLLABORATION AGREEMENT TO BE PUT IN PLACE BETWEEN THE RPO AND THE COMPANY REGARDING [NAME OF THE PROJECT] Introduction The Parties intend to enter into a Collaboration Agreement for the Project (defined below) upon Enterprise Ireland awarding funding for the performance of the Collaboration Agreement pursuant to the terms and conditions of the Enterprise Ireland Innovation Partnership Funding Programme. This Heads of Agreement ("HOA") is not legally binding. In this HOA the Parties set out the principal terms and conditions that relate to intellectual property created in the course of the Project. The Company The Company will be defined as [name of company] a company incorporated in [●] under registration number [●], whose [principal place of business or registered office] is at []; The RPO The RPO will be defined as [name of RPO] an academic institution incorporated under [statute in Ireland]], whose [principal address or registered office whose [principal address or registered office] is at [●]; Parties Parties will be defined as the Company and the RPO; Party Party will be defined as either the Company or the RPO; Project The Project will be defined as [description of Project] RPO's Lead Principal Investigator The lead researcher of the RPO, who will lead the Project on behalf of the RPO, is [●]. Company's Principal Contact The person within the Company, who will lead the Project on behalf of the Company, is [●]. Reporting Obligations The Collaboration Agreement will record each Party's reporting obligations, including to [●] and [●]. Page 4 of 25 IP IP will be defined as all patents, trademarks, service marks, drawings, utility models, design rights, business ideas, concepts, inventions, discoveries, breeders' rights, copyright (including the copyright in software in any code), database rights, computer programs, know-how, trade secrets and other confidential information, technology, business or trade names, goodwill and all other rights of a similar or corresponding nature in any part of the world, whether registered or not or capable of registration or not, and including all applications and the right to apply for any of the foregoing rights. Materials Materials will be defined as any and all works of authorship and materials, including, without limitation, data, any functional, technical and/or performance specification, devices, machinery, samples, products, sensors and data derived therefrom, biological materials, software programmes, any other inanimate or animate matter, any and all reports, studies, data, diagrams, drawings, charts, specifications, and such other materials in whatever medium (including without limitation, written or printed, electronic or otherwise, computer discs, floppy discs, CDs, diskettes, tapes or other formats). RPO's Background IP The RPO's Background IP will be defined as any Intellectual Property or Materials (regardless of the form or medium in which they are disclosed or stored): (i) licensed to or owned by the RPO prior to the date of the Collaboration Agreement; or (ii) licensed to or created by the RPO independently of performance of the RPO’s obligations under the Collaboration Agreement. It will be acknowledged that RPO's Background IP includes [list specific RPO Background IP] and excludes Project IP. There will be a clear statement that ownership of the RPO's Background IP remains with the RPO. Company's Background IP The Company's Background IP will be defined as any Intellectual Property or Material (regardless of the form or medium in which they are disclosed or stored): (i) licensed to or owned by the Company prior to the date of the Collaboration Agreement; or (ii) licensed to or created by the Company independently of the performance of the Company’s obligations under the Collaboration Agreement. It will be acknowledged that it includes [list specific Company Background IP] and excludes Project IP. There will be a clear statement that ownership of the Company's Background IP remains with the Company. Background IP Background IP will mean the Company's Background IP and/or the RPO's Background IP. Cross Licence of Background IP for use in Project Each Party will grant the other Party a non-exclusive, royalty free licence to use the other Party's Background IP to perform its obligations in connection with the Project. Cross Licence of Background IP to commercialis e Project IP In the event that a Party’s Background IP is necessary to allow the other Party to use Project IP independently of the Project then a licence or licences to Background IP will be addressed in the Collaboration Agreement which will provide for the granting of any such licences on fair, reasonable and nondiscriminatory terms, taking account of the contribution by each of the Parties to the Project and the Project IP. Page 5 of 25 Project IP Project IP shall mean any IP created by a Party, alone or jointly, whilst performing its obligations under the Collaboration Agreement during the course of the Project, excluding Background IP and any Non-Severable Improvement to any Significant Background. NonSeverable Improvement IP will constitute a "Non-Severable Improvement" where, at a minimum, the IP in question: (i) was created using Significant Background used in the Project; and (ii) cannot be used without infringing the Significant Background. In general, none of the following will constitute a "Non-Severable Improvement": data, know-how, research tools or other broadly enabling technologies. Significant Background The Company's Background IP used in the Project will constitute "Significant Background" where: (i) it is the subject of a granted patent; and/or (ii) the Project substantially relies on this Company's Background IP and without it the Project would be difficult or impossible to carry out. For the avoidance of doubt, the following will not constitute "Significant Background": data, know-how. Ownership of Project IP The RPO shall own all Project IP, except to the extent that it is a Non-Severable Improvement to the Company's Background IP, in which case the Company may request ownership of that Non-Severable Improvement on fair value terms to be agreed with the RPO, subject overall to State Aid, technology transfer and other legal or government policy considerations. Licence to Project IP The Collaboration Agreement shall contain an agreed time-limited option for the Company to negotiate a grant of a licence from the RPO to use Project IP, having regard to the indicative conditions below. Indicative Conditions for Licence to the Company to use the Project IP Any licence to the Company of Project IP from the RPO shall be on fair commercial terms, subject overall to State Aid, technology transfer and other legal or government policy considerations, and shall include the following key terms and conditions: Type of licence Exclusive/Non-Exclusive/Sole Field of Use Exclusivity in Field of Use? Yes/No Territory Exclusivity in Territory? Yes/No Upfront fee? Yes/No Milestone payment(s)? Yes/No Royalty payment(s)? Yes/No Reimbursement of IP Yes/No protection and enforcement costs for Project IP? RPO Termination Rights (other than for Company’ material breach or insolvency) Start date of the licence Duration of the licence Other Key Terms Reservation of RPO Rights The RPO shall have a perpetual royalty-free right to use the Project IP research and teaching purposes. Publication The RPO shall have the right to publish results from the Project provided the RPO complies with its confidentiality and other obligations in the Collaboration Agreement. The Company shall have the right to review RPO materials connected with the Project prior to publication and can reasonably object to publication, for Page 6 of 25 example where publication would disclose Confidential Information or Company Background IP. Warranties Each Party shall warrant that: (i) it has full capacity and authority to enter into the Collaboration Agreement; and (ii) no proceedings, claim or complaint has been received by that Party from any third party or competent authority in relation to its Background IP on the date the Collaboration Agreement is entered into. Disclaimers Except as expressly stated in the Collaboration Agreement, any work, material, results, data, RPO Background IP and/or Project IP provided by the RPO to the Company under the Collaboration Agreement will be provided on an "as is" basis, with no guarantee, representation or warranty, express or implied including (but not limited to) any assurance of accuracy, completeness, performance, merchantability, fitness for a particular purpose, commercial utility or noninfringement of any third party right (including (but not limited to) any IP). The RPO shall not be liable to the Company for any loss or liability arising in connection with any modification or development of the Project IP and/or the Background IP by the Company or any of its licensees. Counterparts This HOA may be executed in any number of counterparts (whether original or facsimile) and upon execution and exchange of all such counterparts by the Parties each counterpart shall be deemed to be an original of this HOA. Variation No variation of this HOA shall be effective unless it is in writing and signed by an authorised representative of each of the Parties. Governing Law and Jurisdiction This HOA, the negotiations between the parties in connection with the Collaboration Agreement and all disputes and claims arising out of or in connection with either of these agreements shall be governed by and construed in accordance with the laws of Ireland. The parties agree that the courts of Ireland shall have exclusive jurisdiction to settle any disputes which may arise out of or in connection with this HOA and the Collaboration Agreement. This HOA has been executed on the dates set out below: Signature…………………………… [Insert name of Signatory] Signature…………………………… [Insert name of Signatory] an authorised signatory for [Insert full name of the RPO] an authorised signatory for [Insert full name of the Company] Date of signing: Date of signing: Page 7 of 25 Section 4 - Academic Profile 4.1 Track Record of Principle Investigator 4.2 Give an overview of the academic partner’s expertise and track record in this technical area. Commercial & Exploitation Opportunities Outline what further research and commercialisation opportunities may open up to the college if this project is successfully completed. Page 8 of 25 4.3 Curriculum Vitae of Principal Investigator (Maximum one page) Page 9 of 25 Section 5 - Project Work Plan 5.1 What are the Key Technical Challenges in the Project? BOX 1 Key Technical Challenge 1 BOX 2 Key Technical Challenge 2 BOX 3 Key Technical Challenge 3 BOX 4 Key Technical Challenge 4 BOX 5 Key Technical Challenge 5 Page 10 of 25 5.2 Description of Work Plan Introduction This section should contain a detailed description of the proposed work. This section should not be more than five pages in length. 5.2.1 Detailed Technical Description The TASK IDENTIFIER below and proceeding headings should be copied pasted and completed for each task to be carried out in the project. GUIDE: Project Management tasks (report writing, hiring of staff etc) are not to be included. TASK IDENTIFIER 1: TASK TITLE: TASK OWNER: TASK TEAM MEMBERS / % OF TIME ON TASK: [E.G. LEAD RESEARCHER 1 (45%)] TASK OBJECTIVE: DESCRIBE IN DETAIL HOW THE TASK WILL BE COMPLETED: DURATION TASK IDENTIFIER 2: TASK TITLE: TASK OWNER: TASK TEAM MEMBERS / % OF TIME ON TASK: [E.G. LEAD RESEARCHER 1 (45%)] TASK OBJECTIVE: DESCRIBE IN DETAIL HOW THE TASK WILL BE COMPLETED: DURATION TASK IDENTIFIER 3: TASK TITLE: TASK OWNER: TASK TEAM MEMBERS / % OF TIME ON TASK: [E.G. LEAD RESEARCHER 1 (45%)] TASK OBJECTIVE: DESCRIBE IN DETAIL HOW THE TASK WILL BE COMPLETED: DURATION Page 11 of 25 Page 12 of 25 5.3 Interim Deliverables Use bullet points to outline what deliverables and/or milestone that are expected to be achieved by the project mid-term. These deliverables should appear in your Interim Progress Report, to be submitted to Enterprise Ireland at the project half-way point. Detail Here 5.4 Team structure & Members of the Management Team List the names of the college(s) and the company personnel involved. Where appropriate, give their position title and their role & responsibility within the team.If the Principal Investigator or any member of the academic team has a dual role or business interest in the company, please clearly define. Team Member Position Title Page 13 of 25 Role & Responsibility 5.5 Project Administration Identify the person responsible for the overall project administration including timely submission of the Technical Reports and Financial Reports If the proposal involves more than one academic institution identify the person responsible for the project administration within each academic institution. Team Member 5.6 Institution Time Schedule & Location of Project Management Meetings to be Held Identify the month and location for scheduled meetings at which partners are expected to attend. Month Location Page 14 of 25 5.7 Milestones and Deliverables TASK TASK TITLE MILESTONE/ DELIVERABLE NUMBER DELIVERABLE TASK LEADER (NO.) DESCRIPTION TASK PARTNERS (NO.) 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 5.8 Gantt Chart Use the month based Gantt chart below to illustrate the time period to be spent on each task. Task No. Month Number 1 2 3 4 5 6 7 8 9 10 11 12 13 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 Page 15 of 25 14 15 16 17 18 19 20 21 22 23 24 Section 6 - Project Cost Details Introduction This section requires you to describe the project cost details proposed to successfully complete your project. Before commencing each section please review the lists of eligible and ineligible expenses applied to this programme. Cost Category Personnel Equipment Materials Travel (Domestic) Travel (Int’l) Other Costs Total Costs Percentages SUMMARY OF PROJECT COSTS EI Company Contribution Contribution Cash Cash In-Kind € % € % Total Project Costs EI + Company Contributions € % € 100% When completing the table above please refer to the table below which shows the cash and in-kind contributions required from the COMPANY. PLEASE CHECK THAT YOUR FIGURES/TOTALS ARE ACCURATE AND COMPLY WITH THE COMPANY CONTRIBUTION PERCENTAGES SHOWN BELOW BEFORE SUBMITTING. Company Size Type of Research Small Company Medium Company Large Company Industrial Collaborative Research 20% cash 20% cash plus 5% cash/in-kind 20% cash plus 15% cash/in-kind Experimental Collaborative Development 20% cash plus 20% cash/in-kind 20% cash plus 30% cash/in-kind 20% cash plus 40% cash/in-kind Source: IPP Funding Guidelines 2016 available at www.enterprise-ireland.com/ipp Page 16 of 25 6.1 Personnel Costs – College GUIDE Admissible Costs Salary for college staff Post-grads hired by the college Inadmissible Costs Interview Expenses; Recruitment Costs Relocation Costs; Redundancy Costs; Salary for Company Staff; Post grads in employment of the company; Consultant Salaries; Salary for PI holding a permanent post NOTICE re: PENSION REQUESTS Employer pension payments will only be made where a Revenue or Government approved scheme is in place at the Institute. Consequently: University based applicants may apply pension costs. Institute of Technology applicants must check with their relevant Finance Office before inserting pension costs. NOTICE re: SALARY SCALES The Irish Universities Association (IUA) Researcher Salary Scales have been adopted as guidelines in the Innovation Partnership Programme. They take cognisance of national wage and pension developments in the context of the public sector. Please refer to them when completing the personnel section of Innovation Partnership Application forms. Researcher Salary Scales >> Position Annual Salary Rate PRSI (10.75%) Pension 20% Duration of Contract (Months) Total Cost for Duration of Project Total Salary Cost € Justification: Define the roles and responsibilities of each staff member: Insert referenced college salary sales for each position 6.2 Materials Costs GUIDE Admissible Costs Components Parts / Mother Boards Consumables Inadmissible Costs General phone charges Provision of work space Books (maximum of €1,500) Computers / Laptops / Printers/ Ink Cartridges / Paper Description of Material Item Cost (€) Total Justification: Page 17 of 25 € 6.3 Travel Costs 6.3.1 College Travel to the Company/Work Site GUIDE Admissible Costs College travel to the Company site National Conference Participation College travel to the Company site Inadmissible Costs Company Travel Costs Market Research Activities Travel to EI sites Company Travel to College Non essential meetings that can be done by Teleconference College Travel to the Company Site Numbers Travelling to Meeting Average Transport Cost per meeting Average Accommodation Costs per meeting Average Subsistence Cost per meeting Average Cost per Meeting Total Number of Meetings Total College/Company Meeting Costs Detail € € € € € Justification: Detail what activities will occur at the company site and why this meeting cannot be completed over the phone. Page 18 of 25 6.3.2 College Travel to Key Events (National & International) SPECIAL NOTICE Due to budget constraints, funding for travel has been cut to a minimum. Please remove any travel that is not core to the successful outcome of the project. Travel must be limited to one person per trip. Company partners will be asked to formally support travel requests. All travel requests now have to be justified in detail and will be rejected if insufficient justification for the trip is offered. GUIDE Use the ‘copy’ and ‘paste’ function to inert further Key Event tables and accompanying Justification Table as required Admissible Costs Overseas Conference Participation Per Diem Costs (College Rate) Accommodation for the duration of the conference Transfer Costs (Taxi to from Airport) More than one academic travelling abroad Inadmissible Costs Company Travel Costs Market Research Activities Accommodation costs outside Conference dates Subsistence Costs during Transit Hotel Costs above Rec. College Rate Key Event 1 Name of Key Event Location Event URL Duration of Stay (nights) Costs Registration Fee (per person) Travel Costs (Air, Road, Rail) Hotel Cost (per day) Other Costs Total Estimated Cost per Person Number of People Travelling No. of Annual visits to Conference over project life Detail € € € € € Total € Justification: Detail what activities the visiting academic intends to complete at this key event and justify why each trip is vital to the success of the project. Table 6.3.1 Summary of Travel Costs GUIDE: Add Up your total travel costs here Travel Item College visits to Company/Work Site Key Event Participation (National) Key Event Participation (International) Cost (€) Total Page 19 of 25 € 6.4 Capital (Equipment) Costs NOTE: Capital equipment must be purchased and owned by the Institute. GUIDE Admissible Costs Equipment Relevant to the Project (within reason) Computers / Laptops (within reason) Inadmissible Costs Basic Lab Equipment (Contact EI) Lab Fit Outs Laptops for follow-up projects All items listed should be fully detailed inclusive of VAT where appropriate. Please affix commercial quotations from the suppliers on items over €1,500 at the end of this application form. Equipment Name Cost (€) Total € Have you affixed soft copied quotes into Section 9 of this document? YES NO Justification: (what the equipment will be used for): GUIDE: Laptops costing more than €1500 will need a quote, spec sheet & a technical justification. 6.5 Other Costs GUIDE: Enterprise Ireland will pay an overhead of 30% to the college on the grant it has paid to a project (excluding capital equipment costs). This can be used for office management costs. Please list items that do not fit properly with the cost tables above Item Cost (€) Total € Justification: Inadmissible Costs Printing / Binding / Publishing Costs College Courses (excluding specific technical training – contact EI) Other Office Management Costs Consultancy Costs >10% of Total Project Cost Company Technology Reports Patent Costs Company Market Research Page 20 of 25 6.6 In-Kind Contributions GUIDE Admissible Costs Block allocations of company technical resources to the college to complete technical activities (equipment installation/training) Downtime on pilot lines, test facilities etc at the company site where the company signs over time to the college staff to use the equipment. Purchases of materials 10% of total project cost to be assigned to the college Purchases of equipment to be located permanently at the college. The equipment must have strategic value to the college from a capability perspective. Personnel Job Title Capital Equipment Name Inadmissible Costs Company staff attending project review meetings at the college or company managerial staff performing project management activities Weekly contributions of company staff time that amount to <5% of working week Commercial call out rates for any company staff involved. Purchases of materials >10% of total project cost unless in special cases (certain Clinical Trial programmes etc) Justification Justification % Time on Project at the College InKind Cost (€) Total € In Kind Cost (€) € Materials Description Justification In Kind Cost (€) Total Page 21 of 25 € Section 7 - Grant History of the Principal Investigator IMPORTANT Ensure that all Enterprise Ireland Funding is listed and clearly marked. Please clearly mark any previous Innovation Partnership Projects. Only approved grants should be included in this list. Grant Scheme Reference Number Project Title Page 22 of 25 Start Date Finish Date Grant Total Section 8 - Company Agreement Important Note: This agreement can be submitted to the Enterprise Ireland Contracts Unit once the project has been approved for funding. SAMPLE AGREEMENT BETWEEN COMPANY AND COLLEGE (TO BE SUBMITTED ON COMPANY HEADED NOTEPAPER) (PLEASE REPEAT THIS LETTER OF AGREEMENT FOR EVERY PARTNER COMPANY) AGREEMENT This is to certify an Agreement between [College Name] and [Company Representative's Name and Position], [Company Name] for the following project title: Project Title: [Name] The total College Project Cost is € [amount] of which [Company Name] will pay €[amount] in cash. *In addition the company will also make an ‘in-kind’ contribution to the total College Project Cost of *€[amount]. Signed by: _____________________ Company Representative Position in Company Company Name ______________________ Date: Date: _____________________ ______________________ ILO / College Authority *Note: If the company's contribution is in the form of cash please delete the sentence. Page 23 of 25 Section 9 - Equipment / Materials Quotations Paste/affix quotations for all individual items costing above €1,500. Page 24 of 25 Correspondence /Assistance For further information or assistance please contact: Forms to: General Enquiries to: Maureen Fox Declan McGee Contracts Unit Tel: Enterprise Ireland declan.mcgee@enterprise-ireland.com 01 727 2668 East Point Business Park, Dublin 3 Cormac Cantwell Tel: 01 727 2543 Tel: 01 727 2517 Fax: 01 727 2064 cormac.cantwell@enterprise-ireland.com maureen.fox@enterprise-ireland.com Copies of this document may be downloaded from: www.enterprise-ireland.com/ipp Page 25 of 25