Managing Information for
Local Environment in Sri Lanka
- MILES -
Colombo, June 2003
Bernd Decker
MILES is a technology partnership between
Munich, Germany
Vitoria-Gasteiz, Spain
SLILG, Sri Lanka
The partners are

City of Munich
Department of Health and
Environment (co-ordinator)

City of Vitoria-Gasteiz
Environment Studies Centre
of Vitoria-Gasteiz (CEAM)


Sri Lanka Institute of Local
Governance
Rupprecht Consult GmbH,
Cologne (sub-contractor)
What initiated the MILES project?


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The need for better information management in
municipalities;
The wish for better information sharing on practically
implemented management information systems;
Existence of the SCP EPM process and the EMIS
tool;
European Commission launched new programme
which allows information sharing (October 2002);
Submission of proposal in Jan 2003 and selection of
proposal in April 2003;
Contract signature and official start of the project: 31
May 2003 with a duration of two years;
Integration with past and existing initiatives
The mission of the MILES project is to
contribute to the practical exchange of
environmental knowhow and best practice
between urban policy actors in the European
Union and Asia in order to cross-fertilise local
development processes
...through three strategic objectives

Creating technology and capacity building
partnership between cities;
 Promoting participatory and democratic decision
making in environmental planning and management;
 Initiating long-term strategies for take-up and largescale implementation of proven and appropriate
environmental technologies and concepts.
The MILES operational objectives

to adopt and transfer environmental and spatial information
management concepts based on Open Source technology;
 to train municipal practitioners and community stakeholders in
environmental planning, information management and spatial
analysis based on a ´Trainer of Trainers´ approach;
 to facilitate the development of municipal planning tools based
on various existing and newly created environmental infos;
 to prepare for strategic exploitation and further take-up of
project results by involving high-level actors;
 to conduct an independent evaluation exercise and to promote
the project results; and
 to arrange for effective project delivery
MILES outputs

Adapted mapserver based on Open Source
technology
 Training of trainers programmes
 Application of environmental management
information systems in Sri Lanka municipalities
 Take-up guide for wider use of the system within the
region
The beneficiaries are

actors and decision makers in municipalities in Sri
Lanka (and more generally in Asia), especially
environmental and technical experts and community
representatives;
 decision makers and multipliers from cities,
international donor institution representatives, and
networks; and
 multipliers and other stakeholders within and outside
Sri Lanka, particularly municipal and other
associations, the specialised press and global
municipal networks.
MILES funding and support

MILES total budget is about 767.498 Euro
 European Commission provides 460.021 Euro grant
(60% support)
 The EC contribution is shared among the partners
Funding mechanism of the European
Commission
EuropeAid
Asia
Pro Eco
Asia Pro Eco Components
Component (max duration in months)
Max. grant
EC contribution
1. Diagnostic (24):
Benchmarking Studies
Other diagnostic studies
500.000 60%
500.000 60%
2. Technology Partnership (24):
Training courses
Training material
Seminars
Publications
Networking activities
Technology pavillions
50.000
50.000
500.000
25.000
500.000
500.000
3. Demonstration:
Feasibility Studies (12)
Demonstration projects (36)
Demonstration projects in
LDCs
4. Policy Reinforcement
5. Networking Support
60%
60%
60%
60%
60%
60%
No of grants
15
12
12
4
6
500.000 50%
500.000 15%
700.000 20%
8
3
500.000 75%
6
Technology Partnership

Building capacity for technology transfer
• Training courses;
• Training material (preparation and updating of
documentation and manuals);
• Seminars, workshops;
• Publications (specialised, layman);
• Technology co-operation and contacts (incl. professional
exchanges, institutional twinning), networking and
observatory (e.g. of sustainable and responsible
investments) activities;
• Technology promotion and pavilions.
Project proposals including a combination of three or four activities under this
component will be given priority. Training courses, training material and publications
are expected to either prepare or follow up the other activities.
Local Application
Support
Trainig of Trainers
Adaptation and
Transfer
Inception and Profiling
The MILES work packages:
Strategic Exploitation
Evaluation and Dissemination
Project Management
Month 1 ...
...24
Workpackage 1: Inception and Profiling

Common understanding between project partners
 Municipalities for local application support
 Successful start-up of the project
• Activity 1.1: Profiling
• Activity 1.2: Selection of municipalities
• Activity 1.3: Project launching seminar
Jun 03
Dec 03
Jun 04
Dec 04
May 05
Workpackage 2: Adaptation and Transfer

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Internationalise Munich toolkit
Metadata facilities for geographical data
Clearinghouse techniques for mapserver
Technical documentation
Integrated webserver
•
•
•
•
Jun 03
Activity 2.1: Adaptation of software
Activity 2.2: Pre-installation tasks
Activity 2.3: Software installation
Activity 2.4: Mapserver enables webserver
Dec 03
Jun 04
Dec 04
May 05
Workpackage 3: Training of Trainers

Enhance training capacities of SLILG
 Build EMIS capacities of municipal practitioners
 Integrate community representatives in a municipal
information system
•
•
•
•
Jun 03
Activity 3.1: Preparation of content
Activity 3.2: Training of Trainers at SLILG
Activity 3.3: Training of municipal practitioners
Activity 3.4: Sensitisation of community representatives
Dec 03
Jun 04
Dec 04
May 05
Workpackage 4: Local Application Support

Set up EMIS in municipalities
 Supporting environmental management frameworks
in municipalities
 Integrate community knowledge for pro-poor
strategies
•
•
•
•
•
Jun 03
Activity 4.1: Setting up local systems
Activity 4.2: Transformation of Environmental Profiles
Activity 4.3: Development of EMFs
Activity 4.4: Integration of community knowledge
Activity 4.5: Community Tools
Dec 03
Jun 04
Dec 04
May 05
Workpackage 5: Strategic Exploitation

Mechanism for political anchoring
 Platform for multi-donor co-operation
• Activity 5.1: Policy Advisory Group
• Activity 5.2: Donor co-operation
• Activity 5.3: Technology Pavilion
Jun 03
Dec 03
Jun 04
Dec 04
May 05
Workpackage 6: Evaluation and
Dissemination

Quality control the project objectives
 Professional dissemination of project results
 Mainstream lessons of experiences
•
•
•
•
•
Jun 03
Activity 6.1: Project evaluation
Activity 6.2: Website, newsletters and exhibitions
Activity 6.3: Virtual Seminar
Activity 6.4: Take-up Guide
Activity 6.5: Final Workshop
Dec 03
Jun 04
Dec 04
May 05
Workpackage 7: Project Management

Effective delivery of project deliverables
 High quality project results
 Transparent and efficient co-ordination
•
•
•
•
•
Jun 03
Activity 7.1: Project management, finances
Activity 7.2: Local Project Office
Activity 7.3: Project reports and risk management
Activity 7.4: Internal quality control
Activity 7.5: Procurement of equipment
Dec 03
Jun 04
Dec 04
May 05
MILES Project deliverables
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Profiling and Inception Report
Technical Set-up Guide
GIS and Mapserver software
Training materials for ToT
Strategy Maps
Municipal EMFs
Community Handbook and Toolkit
Final Evaluation Report
Project Website
Newsletters
Take-up Guide
Management Reports, Financial Reports
Consortium Agreement
Project Handbook
Management structure
European Commission
Local Co-ordinator
Vitoria-Gasteiz
Project Co-ordinator
Munich
WP2 WP5 WP7
Policy
Advisory
Group
Local Co-ordinator
SLILG
WP1 WP3 WP4
WP6
Rupprecht
Consult
Municipalities
Local Steering
Committee
Project Management Committee
MILES
Workpackage table overview
MILES Workplan
Responsible
WP1
Activity 1.1
Activity 1.2
Activity 1.3
WP2
Activity 2.1
Activity 2.2
Activity 2.3
Activity 2.4
WP3
Activity 3.1
Activity 3.2
Activity 3.3
Activity 3.4
WP4
Activity 4.1
Activity 4.2
Activity 4.3
Activity 4.4
Activity 4.5
WP5
Activity 5.1
Activity 5.2
Activity 5.3
WP6
Activity 6.1
Activity 6.2
Activity 6.3
Activity 6.4
Activity 6.5
WP7
Activity 7.1
Activity 7.2
Activity 7.3
Activity 7.4
Activity 7.5
Inception and profiling
Profiling
Selection of municipalities
Project Launching Seminar
Adaption and Transfer
Adaptation of the software
Pre-installation tasks
Software installation
Mapserver enabled webserver
Training of Trainers
Preparation of content
Training of Trainers at SLILG
Training of municipal practitioners
Training of community representatives
Local Application Support
Setting up local systems
Transformation of Environmental Profiles
Development of env. mgmt. Framework
Integration of community knowledge
Community tools
Strategic Exploitation
Policy Advisory Group
Donor co-operation
Technology Pavilion
Evaluation and Dissemination
Project evaluation
Project website, newsletter and exhibit
Virtual Seminar
Take-up guide
Final Workshop
Project Management
Project management, finances, agreement
Local Project Office
Project reports and risk management
Internal quality control
Procurement
SLILG
Munich
SLILG
SLILG
Munich
Munich
Munich
Munich
Munich
Munich
Munich
Munich
SLILG
Vitoria
SLILG
SLILG
SLILG
Munich
SLILG
SLILG
SLILG
SLILG
SLILG
Vitoria
Vitoria
Munich
SLILG
Vitoria
Munich
SLILG
Munich
Munich
SLILG
Munich
Munich
Munich
Total
Duration
year 1
total
13,0
5,0
3,0
5,0
9,0
1,5
3,0
1,5
3,0
32,0
9,0
6,0
10,5
6,5
50,5
5,5
12,5
17,5
6,0
9,0
9,0
3,0
2,0
4,0
24,5
5,0
3,0
4,5
5,0
7,0
34,0
7,0
20,0
4,5
1,5
1,0
172,0
1
2
3
year 2
4
5
6
7
8
9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24
Issues to be discussed



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

Setting up local project office
Workplan and budget
Consortium Agreement
Structure of Inception Report
Organisation of Policy Advisory Group
Launching Seminar