Important Job Application Information
Thank you for your interest in NHS Tayside vacancies
Please see below Job Description/Specification and General Conditions of Service
Your Application Form must be completed in full. Please note copies of Curriculum
Vitae, Qualifications and Course Certificates will not be accepted at this stage.
Please return your completed Application Form to recruitment.tayside@nhs.net (quoting
the vacancy reference number in the subject box) or to the postal address given on the
General Conditions of Service.
All completed applications are held in Human Resources until the closing date. After the
closing date a panel will meet to prepare an interview shortlist. Once this decision has
been made, all shortlisted applicants will be emailed to invite them to attend for interview.
It is important that you check your emails regularly.
This process takes approximately 6 weeks. Therefore, if you have not been contacted
regarding interview within 6 weeks of the closing date, your application has been
unsuccessful and you will receive no further correspondence from Human Resources.
ADDITIONAL INFORMATION:Find out more about living and working in Tayside at:
www.dundeecity.gov.uk
www.angus.gov.uk
Support Services Department, Crieff Community Hospital
Part-Time Domestic Assistant, Band 1
Salary Scale: £14,653 - £15,013 per annum pro rata
You will be responsible for the general cleaning of wards and departments to achieve and
maintain a high standard of cleanliness throughout the hospital. No experience necessary as
full training will be provided. Reliability and a flexible approach to work are essential.
You will be required to achieve the mandatory Induction standards for Healthcare
Support Workers in Scotland and to comply with the Code of Conduct throughout
your employment.
Informal enquiries to: Elizabeth Proudfoot, Support Services Manager, Perth Royal Infirmary
on Tel. 01738 473248.
Hours of work are:
15 Hours per week (Monday to Sunday on rota)
Please download the full application pack from www.jobs.scot.nhs.uk
Internal applicants: please download the application pack from Staffnet. Please read the
Important Job Application Information in the Information for Applicants section.
Completed applications should be returned to recruitment.tayside@nhs.net (quoting the job
reference number in the subject box) or to Human Resources, NHS Tayside, Level 9,
Ninewells Hospital, Dundee DD1 9SY
Short-listed applicants will be contacted by email. Please check your emails
regularly.
Please quote reference number – D/MB/28A/13
Closing date for receipt of completed application forms – Friday 11 October 2013
Distribution: Staffnet, www.jobs.scot.nhs.uk
NHS TAYSIDE – AGENDA FOR CHANGE
JOB DESCRIPTION
1.
JOB IDENTIFICATION
Domestic Assistant – NHS Tayside
Job Title
Department(s)/Location Crieff Community Hospital
Number of job holders
2.
JOB PURPOSE
To deliver the highest standard of cleanliness within the Hospitals based on the recommendation
of QIS. HAI Task Force Code of Practice and the NHS Scotland National Cleaning Services
Specification.
3.
ORGANISATIONAL POSITION
Support Services
Manager (1)
Assistant Support
Services Manager (1)
Supervisors
Support Services
Assistants
(Cleaning)
4.
SCOPE AND RANGE
NHS Tayside serves a population of approximately 387,000 covering regions including Tayside,
Perth and Kinross, Angus and North Fife.
The Domestic Assistant works as part of a multi disciplinary team, delivering a high standard of
cleaning in areas of high activity with frequent change. Staff must be flexible, adaptable and work
to support other staff, who have clinical responsibility to patients.
5.
MAIN DUTIES/RESPONSIBILITIES
Induction Standards & Code of Conduct
Your performance must comply with the national “Mandatory induction Standards for Healthcare
Support Workers in Scotland” 2009; and with the Code of Conduct for Healthcare Support
Workers.

Carry out all cleaning tasks detailed in work schedules and incidental cleaning as necessary to
agreed standards.

Carry out specialised cleaning tasks, including isolation rooms, aseptic rooms, theatres,
maternity etc. to agreed standards, where appropriate.

Carry out cleaning tasks as requested by Supervisor or Senior Nurse on duty.

Work with colleagues to move furniture and light equipment in line with manual handling
guidelines to enable thorough cleaning.

Remove all waste and place at collection points, following organisational and departmental
procedures.

Clean uncontained body fluid spillages in public areas and non-clinical areas.

Work in co-operation with colleagues, infection control and other staff in all areas to achieve
high standards of cleanliness.

Replenish all supplies of hand soap, toilet paper and hand towels.

Clean and fill water jugs first thing in the morning and wash crockery and glasses, where
appropriate.

Assist with patients’ meals and beverages, including cleaning of trolleys, crockery and any
food utensils, as appropriate.

Ensure the correct and economical use of equipment, supplies and energy resources.

Follow all guidance and training on safe working practices to ensure personal health and
safety and that of others, exercising a duty of care.

Follow all cleaning procedures to ensure highest standard of cleanliness and hygiene practices
in line with Infection Control Policy and Guidance.

Undertake regular training, as and when required, including yearly infection control refresher,
manual handling refresher and fire safety lectures, new cleaning methods/procedures and any
other training required.

Notify supervisor or other relevant staff of faulty equipment, building/equipment repairs,
maintenance requirements, requests for chemicals/personal protective equipment/light
equipment.

Maintain all equipment and Domestic Service Room in a clean and tidy state.

Replace all equipment after use and store securely in Domestic Service Room.

Initial weekly and monthly work sheets as tasks are completed.

Work together with Department in Performance and Development Reviews.

Maintain confidentiality at all times.

Comply with all Policies and Procedures of NHS Tayside and the Department.

Demonstrate courteous behaviour.

Postholder will follow all guidance and procedures relating to Healthcare Acquired
(Associated) Infection to ensure their safety and that of others, to prevent the spread of
infection.
6.
COMMUNICATIONS AND RELATIONSHIPS
Regular communication exists between the post holder and colleagues, the supervisors, ward and
departmental staff, patients, visitors and other staff within the NHS establishments.
To respect and support people’s equality and diversity.
7.
KNOWLEDGE, TRAINING AND EXPERIENCE REQUIRED TO DO THE JOB
No formal qualifications are necessary, as the post holder will be given the necessary training to
undertake the job.
Post holder is required to

Have the ability to work as part of a team or on own initiative.

Have the ability to follow instructions.

Possess good communication skills, including non-verbal communication skills.

Ability to respond constructively to unpredictable situations.

Be calm, focused and able to cope with work under pressure.
Following departmental training, the post holder is required to:

Have a working knowledge of all cleaning skills, procedures and equipment

Operate mechanical and electrical machinery safely and effectively

Have a knowledge of Health & Safety Policies and work procedures

Have a knowledge of Infection Control Policy, Guidelines and Procedures

Have a knowledge of QIS Standards, HAI Task Force Code of Practice and NHS Scotland
National Cleaning Services Specification

To carry out their work effectively and safely.
ESSENTIAL ADDITIONAL INFORMATION
8.
SYSTEMS AND EQUIPMENT
A work schedule is located in each area for the post holder to follow.
Where a work sheet is located in an area, this should be signed when each task is completed.
Regular monitoring is carried out by the Supervisors.
Equipment and protective clothing is provided for use, including mechanised cleaning machinery.
Responsibility For Records Management
All records created in the course of the business of NHS Tayside are corporate records and are
public records under the terms of the Public Records (Scotland) Act 1937. This includes email
messages and other electronic records. It is your responsibility to ensure that you keep appropriate
records of your work in NHS Tayside and manage those records in keeping with the NHS Tayside
Records Management Policy and with any guidance produced by NHS Tayside specific to your
employment.
9.
PHYSICAL DEMANDS OF THE JOB
Physical Demands
The job is physically demanding, requiring the post holder on a daily basis to do the following

Moving furniture (chairs/lockers/occupied & unoccupied beds etc.)

Working in restricted areas and confined spaces, such as cleaning under beds, small offices
and treatment rooms.

Using a polishing machine requiring repetitive pivotal pelvic movement.

High dusting, which involves stretching frequently throughout the shift.
Mental Demands
Awareness when working in challenging areas e.g. forensic/mental health/A&E/challenging
behaviour unit/ Paediatrics.
Post requires concentration and ability to adapt to working in a hostile environment e.g. where
there is exposure to distressed relatives/visitors and aggressive patients/patients under the
influence of alcohol or drugs.
10. DECISIONS AND JUDGEMENTS
Staff are expected to follow closely all guidance, procedures and policies of the Department and
Organisation, whilst using their own initiative to determine the order of work.
11. MOST CHALLENGING/DIFFICULT PARTS OF THE JOB
The post holder is expected to adapt when faced with unpredictable and ever-changing situations
and modify work plans accordingly.
General Conditions of Service
POST REF NO:
D/MB/28A/13
JOB TITLE/GRADE:
Part-Time Domestic Assistant, Band 1
LOCATION:
Crieff Community Hospital
Conditions of Service
Remuneration
The terms and conditions of service for this post are those
determined by the NHS Staff Council.
The current salary scale for the post is £14,653 to £15,013 per
annum (pro rata for part-time staff). Placing on the scale on
appointment is normally at the minimum but may be higher
subject to verification of previous relevant service.
Pay points under £21,000 will receive an additional nonconsolidated non-pensionable sum to raise basic pay by a total
of £250 pro rata for part-time staff. This addition will be divided
into 12 equal monthly payments, will cease on 31 March 2014
and will be noted separately on payslips
Hours of Duty
Superannuation
Salary is paid weekly by Bank Credit Transfer.
The hours of the post are 15 hours per week.
Start and finish times will be determined by the needs of the
service.
Membership of the NHS Superannuation Scheme is not
compulsory but is open to all staff between the ages of 16 and
70 (65 in some instances).
The contributions paid are a percentage of superannuable pay,
which is essentially basic pay excluding, for example, overtime
or travelling expenses.
Contribution rates with effect from 01.04.12 are as follows:
Annual Pensionable Pay
(Full-time equivalent)
Up to £15,000
£15,001 to £21,175
£21,176 to £26,557
£26,558 to £48,982
£48,983 to £69,931
£69,932 to £110,273
£110,274 to any higher amount
Annual Leave
Contribution
5%
5%
6.5%
8.0%
8.9%
9.9%
10.9%
Contributions are subject to tax relief and reduced National
Insurance contributions. NHS Tayside also makes a substantial
contribution towards scheme benefits – currently around 14% of
basic pay.
On appointment = 27 days (pro rata for part-time Staff) or 5.4
weeks per year.
After 5 years aggregated service = 29 days (pro rata for parttime staff) or 5.8 weeks per year
After 10 years aggregated service = 33 days (pro rata for parttime staff) or 6.6 weeks per year
References
Occupational Health
Clearance
Rehabilitation of
Offenders Act 1974
(Exclusions and
Exceptions) (Scotland)
Order 2003
Disclosure Scotland
Immigration, Asylum
and Nationality Act
2006
Public Holidays = 8 days (pro rata for part-time staff) or 1.6
weeks per year
All offers of appointment are subject to receipt of two satisfactory
references
All offers of appointment to new entrants to the National Health
Service are subject to a medical examination.
Medical
examinations are arranged and undertaken by the Occupational
Health and Safety Advisory Service (OHSAS).
All current or spent criminal convictions, cautions, warnings or
any case pending must be disclosed prior to commencing in
employment as detailed on the application form.
Please note that having a conviction will not automatically debar
you from obtaining employment with NHS Tayside. Careful
consideration will be given to the relevance of the offence to the
particular post in question. However, if you are appointed, and it
is found that you did not reveal a previous conviction your
employment may be terminated.
This post is subject to a Standard check by Disclosure Scotland
as it involves access to children and/or vulnerable adults. This
will contain details of any convictions on record whether spent or
unspent.
It is a criminal offence for an employer to employ anyone who
does not have permission to live or work in the UK.
Shortlisted applicants will be asked to produce specific original
documentation at interview e.g. Passport, or full birth certificate
together with an official document giving the applicants
permanent National Insurance Number and name issued by a
Government Agency or a previous employer, as well as
photocopies of these documents.
Professional Registration/New entrants to NHS Tayside will be required to achieve the
Induction Standards & mandatory Induction Standards for Healthcare Support Workers
Code of Conduct
(HCSWs) in Scotland and comply with the Code of Conduct for
HCSWs throughout your employment.
Smoking Policy
Smoking is prohibited within NHS premises and grounds.
Applications
Completed forms should be returned to:
recruitment.tayside@nhs.net quoting the job reference in the
subject line
or
to Human Resources, Level 9, Ninewells Hospital, Dundee DD1
9SY
By closing date of Friday 11 October 2013