UCONN HCM System Implementation
HCM Implementation - Vision
• Implement a flexible and integrated Human Capital
Management System that effectively and efficiently
supports the University’s Human Resources and Payroll
functions and programs. The HCM system will provide
timely access to accurate and relevant data in support of
the University’s mission
Key Drivers:
• Unsupported version of Legacy system
• Out-dated technology
HCM Implementation - Scope
Phase 1
• Implement Peoplesoft HCM system to manage and maintain the
entire employee life cycle (Hire to Retire)
• Implement business process for electronic applicant recruiting
• Implement a solution to accept resumes online
• Integrate “job search” application with Peoplesoft HCM
• Genesys system will be discontinued
• Maintain the Focus reporting for the duration of transitional mode
and deliver the foundation HCM Datamart
• Peoplesoft HCM system will keep the existing integrations intact
with SA system and Core-CT system
• Replace HR/Payroll Winja application functionality (view paycheck,
view benefits, view demographics, view emergency contact, student
payroll authorization process)
• History will be converted based on business need
HCM Business Process
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Recruiting
Compensation
Talent Development
Payroll
Labor Relations
Source and Select
Optimize, track and
monitor
Talent
Coach and Develop
Reward and Retain
Source and Select
Recruiting
Peoplesoft Modules
Family
Module
HCM
Candidate Gateway, Talent acquisition Manager
HCM - Customization
Manage Hires
HCM
HR Administration
EPM
Recruiting Mart
Features:
• Candidates can search and view job postings
• Candidates can receive job postings that match their preference
• Candidates can apply for a job
• Candidates can create, review, update and submit their resume online
• Seamless integration between UCONN Job Search application, HCM Talent acquisition manager
module, HCM Candidate gateway module and HCM HR module
•Provide deeper insight into recruiting process and help answer questions like:
Whether positions are being filled in a timely manner?
• Electronic PA form for new hire processing
Reward and Retain
Compensation & Benefits
Peoplesoft Modules
Family
Module
HCM
Base Benefits
HCM - Customization
Mass Salary Increase process, Length of Service process
EPM
Compensation Mart* (HCM Warehouse)
Features:
• Administer various leave plans and maintain leave accruals for employees
• Administer Mass Salary Increase Process for various groups of employees (UCPEA, AAUP etc.)
• Calculate various seniority (Longevity, Bumping) for all employees based on various bargaining
unit rules
• Calculate and post longevity payments to payroll
• Integrate UCONN Longevity module and HCM Payroll
• Integrate UCONN Salary increase module and HCM Payroll
• Employees can view their benefit enrollment
Phase 2:
Absence Management
Coach and Develop
Talent Development
Peoplesoft Modules
Family
Module
HCM
eDevelopment*
HCM
ePerformance*
HCM
Learning Management*
EPM
Learning and Development Mart* (HCM Warehouse)
Phase 2:
• Enable employees and faculty to manage information about professional education, honors and
awards, licenses and certificates and professional training
• Enable faculty members to review, add, update, or delete information about professional
memberships, administrative posts, committees, presentations, significant special projects, student
advising, and teaching responsibilities
• Enable employees and faculty to review training opportunities and request training enrollment
* Not licensed
Optimize, Track and Monitor
HR Administration
Peoplesoft Modules
Family
Module
HCM - Customization
Manage Employee Data Changes
HCM
HR Administration
Features:
• Automate the data change process with appropriate workflow. ex: funding changes, job title
changes, ad-hoc salary changes
• Maintain core HR data (job codes, pay groups, etc.)
• Union Labor Management (labor agreements)
• Labor Relations Management (grievances etc.)
• Position Management
• Integrate UCONN Manage employee data changes module and HCM HR Module
Optimize, Track and Monitor
Payroll Administration
Peoplesoft Modules
Family
Module
HCM - Customization
Employees can view their paycheck
HCM
Payroll Administration
HCM
Time & Labor
Features:
• Calculate Gross earnings
• Process FLSA overtime rate calculations
• Seamless integration between UCONN HCM Payroll & Core CT Payroll system
• Replace CLASTIME (time & labor rules) with UCONN HCM Time & Labor rules
• Replace Student time system with HCM Time & Labor
• Capture leave taken and update leave balances
Other features
• Enhance
user accessibility with Single sign-on using CAS
• Enhance user reporting – HCM Warehouse
• Simplify Security management by automating the role assignment to users
• Improve the MUD table maintenance by interfacing HCM data to MUD
table
• Enhance the Special Payroll Adjunct Hire process by improving the data
communication between HCM and SA systems
HCM Implementation – Phase 2
• Employee and Manager Self Service transactions
(business process improvement)
• Migration towards new reporting functionality and
technology
• Replace TAS with HCM time & Labor
• Convert “job search” application to HCM
• Identify and evaluate shadow systems for potential
enhancements
• Analyze and evaluate potential business process
improvements for HR client stake holders